Regular City Council Meeting May 3, 2022

0:00:22alright.

0:00:39Mayor Pro Tem Motoyama she/her: i'm glad you're back Janet.

0:00:41Oh, thank you, I hope, you're feeling better.

0:00:44Councilmember Abelson: I am much better.

0:00:52Thanks for saying that.

0:00:57Mayor Quinto: I already told you.

0:00:59Councilmember Abelson: yeah.

0:02:02Here we are all set on our end and all of the Council members and staff are on the call whenever you're ready to begin okay.

0:02:09Mayor Quinto: Just a second.

0:02:19Okay, good evening everybody, we are here for the may 3 regular Council meeting it's called to order at 701 Madam clerk may have a real call place.

0:02:31We are keen to your mayor pro tem multi yama.

0:02:36Council member ableton.

0:02:37here remember fidelity.

0:02:40Here Council member redneck.

0:02:42Councilmember Rudnick (she/her): President.

0:02:43We have acquired.

0:02:44Okay.

0:02:45Mayor Quinto: Next is pledge of allegiance or observant.

0:02:49Of a moment of silence I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all.

0:03:05Now we have teleconference and public comment instructions Madam clerk go ahead.

0:03:11Thank you mayor.

0:03:12For those participating as the panelists please remember to keep your microphone on mute whenever you are not.

0:03:17Speaking to ensure compliance with the brown act and to address security concerns attendee images and videos will remain disabled, as well as a chat feature for all participants.

0:03:27for members of the public who wish to provide oral testimony the mayor will announce the time for public comment on each applicable item, if you wish to speak, please select the.

0:03:37The hand icon to raise your hand if you cannot locate the icon please refer to the document linked, on page one of the agenda for the raise hand feature.

0:03:46attendees joining by phone can dial star nine to raise their hand.

0:03:50When it is your turn to provide comments your name will be called and you will be prompted to unmute yourself attendees joining by phone will be prompted to dial star six to unmute themselves Thank you mayor, that concludes my instructions.

0:04:03Mayor Quinto: Thank you holly next we'll go to.

0:04:06Council member i'm sorry but staff, communications and let's go to city manager can pick us good evening.

0:04:13Karen Pinkos (City Manager): Good evening mayor and City Council, thank you Karen pink is the city manager, as far as reporting, as I have been for the last two years.

0:04:24On the local emergency, we are currently still at status quo, but, as previously reported, we are seeking to have the June 7 City Council meeting in the Council chambers and open to the public.

0:04:35We will also have a hybrid zoom option so we're definitely looking forward to that meeting City Hall hours are still restricted, but we are.

0:04:45Looking at potential dates for a full reopening and, obviously, both of these are as long as the pandemic continues to trend favorably.

0:04:53I know we're done with this pandemic, but the pandemic is not in touch with us.

0:04:58In fact i've heard of two people close to me who tested positive in the last two days so we're we're still there, however.

0:05:05The good news is most people certainly most people in the county and most people and else rido are vaccine boosted.

0:05:11And in that light contra Costa county and I encourage everyone to go to their website@coronavirus.cc health.org sort of switch gears a bit and what they're looking at now is what they're calling the path to zero.

0:05:25they're launching this program to try to stop all preventable Kovac deaths.

0:05:30Vaccines are in place boosters are in place, we can test, there are medications that are available, and so what the county is asking is for all of us, of course, to stay up to date to get vaccine and boosted to test constantly but also.

0:05:46That there is effective and free medication for part is to be able to treat people who do become ill with coven.

0:05:56So any contra Costa resident that is sick with coven can now call the county's 24 seven advice nurse line at 877-661-6230 to request a free prescription i'll repeat that 8776616 to three zero and again the goal is to.

0:06:21To reach the goal of zero present preventable covert death, so I encourage everyone to continue to stay.

0:06:28To stay the course and to continue to be careful and be safe, so please utilize those services with the county if you need them.

0:06:37And then I also wanted to announce our schedule on the upcoming fiscal year budget i've given a few of these dates before but i'll.

0:06:45update the Council and the public, the city council and the financial Advisory Board, also known as the FAB will be holding a joint meeting for our budget workshop that will be on may 24 at 6pm.

0:06:59The City Council will then be presented the proposed budget on June 7 at 7pm the FAB will then hold a special meeting to discuss the budget and discuss any.

0:07:11Potential recommendations to the city council on June 16 at 7pm.

0:07:17And then the June 21 City Council meeting will be also dedicated to the budget for consideration or approval, of course, the City Council can decide to hold additional meetings, if necessary, to discuss the budget further.

0:07:30As long as the budget is adopted by June 30 so again may 24 is a joint City Council FAB meeting.

0:07:38City Council meetings June 7 and June 21 and then the FAB special meeting will be June 16 and all of this will be put on our website, of course, we invite the public to participate and listen and with that your honor concludes my remarks, thank you.

0:07:54Mayor Quinto: Thank you very much city manager account pincus.

0:07:57Mayor Quinto: Next, our updates from our city council any updates Council member read that go ahead.

0:08:04Councilmember Rudnick (she/her): Thank you mayor on last Friday, I attended the public safety policy committee as part of the legal California cities.

0:08:12And it was an interesting discussion a lot on cannabis and cannabis policy in the state I highlighted and Elsa rido our cannabis ordinance of our two operators, we have one open.

0:08:25And about what open now, we have one opening towards the end of the year, and it was interesting with this specific group it's a lot of folks who are interested in local control, so I definitely advocated for how it's benefited in our Community.

0:08:38Also, I wanted to highlight the trail trekkers hillside festival that's going to be not this weekend, but next weekend and there's full programming available with really fantastic.

0:08:51Events as well as a map which is really helpful as well, to be able to explore some of our trail system.

0:08:58And also, I spoke at two different Holocaust Memorial events for young show last week.

0:09:05One was with the SEC East bay and city of Berkeley and then the other one was with the Jewish family and children's services, which is northern california's largest Holocaust Center so that concludes my remarks.

0:09:18Mayor Quinto: Thank you councilmember rudnick mayor pro tem mattila.

0:09:24Mayor Pro Tem Motoyama she/her: Thank you, Mary, I just wanted to call attention to the hillside festival which councilmember rudnick kindly did so okay.

0:09:32Mayor Quinto: Great Thank you um.

0:09:34I wanted to report, first of all I want to say, welcome to Council member abramson we missed you glad you're back and.

0:09:46So, so no, we are we're grateful to you and you keep on coming back and we're happy for you and men and look forward to.

0:09:56Working with you the rest of the year so.

0:10:00Councilmember Abelson: yeah Thank you.

0:10:02Mayor Quinto: I wanted to report that I was in Washington DC on Capitol Hill and I was wearing my marine clean energy hat as a member of the Executive Committee and board of directors, we met with our Congress people that work what on in the MC area so myself mayor pro tem from pennell.

0:10:26Devon Murphy, along with the legal and policy staff for marine clean energy, we had a chance to meet with.

0:10:34Mark disown day and his legislative director, as well as had the opportunity to meet in person Congressman john garamendi we did meet with the legislative director with Congressman Eric swell well and Congressman Thompson we had the opportunity to meet with.

0:10:57assistant director of transportation again Charles small, who I met with in back in December, we had an opportunity to meet with them again and also have a chance to meet with the.

0:11:12Legislative directors of our US senator Senator dianne Feinstein and Senator Alex idea we had three ask and the the ask were.

0:11:24For more transportation electric vacation infrastructure right now in contra Costa by 2024 24,000 chargers currently we have less than 1000 so no next door and Richmond they have more ev chargers than Berkeley.

0:11:43So it's just the city is a Richmond antioch and parts of Pittsburgh that that have more than their share of ev chargers because they're considered challenge cities and cities with pollution so.

0:12:00Looking forward to have more ev chargers here and elsewhere down the rest of the MC area, including contra Costa county so we did have an ask of.

0:12:11$2 million to expand the ev charging program for MC customers, we also had an ask, and that is called the healthy homes program, and that is to help.

0:12:26Low and moderate income families and reducing ghd emissions from where they live, so a lot of the low income areas that we have in West contra Costa Solano, County and and East county this will help our low income families in.

0:12:46home heartening their their where they live and making sure that mold and toxins are removed from their apartments and buildings, we also had an ask for.

0:13:00Battery energy storage and i'm excited to say that one of our ask, and these are earmark ask one of them is was submitted by Congressman.

0:13:15Congressman garamendi, and that is a healthy homes.

0:13:19Ask so that was submitted and I have a feeling that.

0:13:25We will have two or the three or maybe three of our ask does earmarks for this year, I did forget that to tell you that we did meet in person with.

0:13:37Congressman hoppin and Marin county and I did honor Congress Congressman so several years ago with the Sierra club, he was honored.

0:13:48There was a Sierra club person that I want to let everyone know was an Elsa Rita resident and.

0:13:57He has since passed and the name is David mccord and he was my right hand man, for everything that we have to deal with on the environmental level, especially energy that was very instrumental in working to make sure CCA is.

0:14:14prosper here in the east Bay, especially here in contra Costa in alameda county and David represented the four counties that represent the bay chapter and he will be missed so know that with former mayor.

0:14:34With the former mayor of Elsa rido Norman look for us soaking and I.

0:14:40Work with David close hand and many of us here did, and if we wanted it endorsement from the Sierra club, we had to go through David mccord so, but he will be missed all of us have worked with him.

0:14:53i'm sad that he left, he was an unassuming person who did so much for our Community so much for Elsa read and so much for the environmental Community so i'd like to adjourn the this Council meeting in honor of my friend, David the code.

0:15:12So we I also attended elite your California cities meeting on Friday on the Environmental Policy Committee, I want to congratulate.

0:15:22The Council member in Piedmont, for being the vice, Chair of that committee for the very first time and and she will be Chair of the environmental policy committee next year and that's 10 cabinet from Piedmont.

0:15:36So that that is my updates and just want to make sure with everybody with my fellow Council members anyone else have have an update for residents okay good let's go to oral Commission oral communications from the public.

0:15:55Mayor Quinto: At this time, members of the public who wish to provide public comments regarding matters, not on the agenda consent items and presentation items should use a raise hand feature to request to speak that and Clark go ahead.

0:16:13Thank you mayor y given opportunity for those on the call to raise their hands request to speak.

0:16:18I will quickly announced that prior to today's meeting we did receive written public comments that were provided directly to the city council and posted online as supplemental materials.

0:16:28Those comments were received for matters, not on the agenda for cordell handler and our Miller for consent item five I from lauren team Brazil, on behalf of seiu 1021.

0:16:42And can presentation item six eight from two and Paul Duncan and at this time I only see to request to speak, if you may or could please confirm the three minute time limit.

0:16:55Mayor Quinto: or for two people three minutes is fine, thank you.

0:16:58Thank you i'll go to our first speaker who's ready accuracy, but he should be able to unmute and begin your time now.

0:17:08Buddy Akacic: Thank you so much for this opportunity, the first few things i'd like to say is welcome back Janet.

0:17:16And, and that this looked at here and I put down here because i've taken notes, you know you look spiffy and spry like.

0:17:27So right on and the next the next person i'd like to address specifically is Alex and I wanted to tell you Alex that I couldn't be happier for you and I wish you a very happy mother's day coming right up.

0:17:43Now i'd like to refer to a perception that I have that also Reno is a city with a plan.

0:17:53You have a plan for greening.

0:17:56You have a San Pablo master plan you've got a plan for the library you've got a capital Improvement Plan, this is a city with a plan.

0:18:06Having said that, I would like to ask each of you to think to yourself and then be able to say to me at a later time, what is your plan for a legitimate senior Center here in the city of Elsa Rita.

0:18:22And then i'd like to finish off by inviting each of you to an event tomorrow at the Albany senior Center, this is what we're calling a social seminar.

0:18:36It starts at one o'clock till 230 Albany senior Center you know where it is on Masonic by the bar tracks and then there'll be two guest speakers they'll both be from the Albany City Council one will be former mayor Rochelle mason and the other will be current vice mayor Aaron tiedemann.

0:19:01Rochelle is going to talk about racial population of Albany historically and Aaron will be talking about electoral electoral reform and local housing.

0:19:16So that's one o'clock tomorrow Albany senior Center you're all warmly cordially invited I love to see you there tomorrow, and thank you for this opportunity to speak with you.

0:19:29Mayor Quinto: Thank you buddy.

0:19:32To our next request to speak is Jeff Jeff he should be able to unmute and begin your time now.

0:19:39Mayor Quinto: Good evening.

0:19:40Jeff Levin, EBHO: Good evening everybody, good evening mayor came to the members of the city council on my name is Jeffrey.

0:19:4633 year resident develops a retail and policy director for East Bay housing organizations speaking on consent item five he which is your affordable housing month proclamation.

0:19:57For those of you who might not be familiar with elbow we are a member driven nonprofit organization dedicated to the creation preservation and protection of affordable housing opportunities.

0:20:08For lower income communities throughout the East Bay both contra Costa and alameda county and our work involves education advocacy organizing and coalition building and supportive housing justice for all.

0:20:20So, first I just like to thank you for recognizing affordable housing month as you have done consistently for many years, thank you.

0:20:27And to acknowledge the work the city has done in the past to support affordable housing.

0:20:33Jeff Levin, EBHO: This year mo is joining together with our regional partners to celebrate affordable housing month throughout the broader Bay area.

0:20:40A chance for advocates and allies to collectively highlight and advocate for affordable housing and racial justice.

0:20:47Our respective organizations are sponsoring a broad range of events we have educational forums and discussions grand openings for new affordable housing developments tours of existing development celebrations art shows and much more.

0:21:02The coming year will be especially important as cities throughout the bay area, including Elsa Rita will be updating the housing element of their general plans.

0:21:10These are comprehensive eight year plans to solve our affordable housing challenges and this year with a renewed focus on affirmatively furthering fair housing.

0:21:20Reversing patterns of racial segregation and eliminating racial disparities and access to housing opportunities.

0:21:27We invite you to join us to learn about and celebrate our accomplishment and to advocate for public policies that help us achieve housing job starts.

0:21:34With safe stable and affordable homes for all and we hope you will join us tomorrow evening for our annual kickoff celebration this year happening as a hybrid event, both in person and online.

0:21:46to learn more about affordable housing month please visit our website at.

0:21:51dot org that's E BA H o.org and the regional website affordable housing month.org or follow us on social media at hashtag affordable housing month.

0:22:02Once again, thank you for this proclamation and we look forward to continuing to work with the city to meet our housing challenges, thank you.

0:22:10Mayor Quinto: Jeff Thank you and I know you will be accepting of the proclamation and so appreciate all your leadership, so thank you very much.

0:22:20next speaker is Linda cane Linda you should be able to unmute and begin your time now.

0:22:26Linda Cain: Thank you City Council it's nice to be with you again in.

0:22:30In this kind of funny way that we do it, but um you know we're all here and i'll be here i'll be in my soup, as I listened to you guys and I wanted to say first of all.

0:22:40yeah welcome back Jen we're really glad to see you, you look well and I want to follow up on what buddy aka sick Osaka such a classic also said.

0:22:49You know about the importance of senior citizens and going to Albany to see.

0:22:55What they're up to over there and I just like to say I found out because I was listening to K l w.

0:23:02That this is older Americans month and it's actually been declared by President Biden from the White House, though, that the month of May is older Americans month and it's a time.

0:23:13To support and celebrate our elders and his administration says they're.

0:23:19committed to keeping elder Americans healthy as they age well a part of that is having social opportunities and educational opportunities, so I just like to say.

0:23:29Please don't forget the wonderful senior Center that we once had I know you've been gathering the budget together getting our economics in good shape, and I know that's like totally essential but.

0:23:41We would like to have our senior Center back again in some form in in some of the welcoming way that it always used to be, when it was called welcome home.

0:23:49And i'm also I wanted to say thank you to ayesha who came out to Christ Lutheran senior Center on Monday and gave us a presentation on the affordable housing in the housing developments that are.

0:24:00being built and Elsa read oh so it's very educational and the seniors who were there learned a lot, so thank you for that.

0:24:07Anyway, yeah we really appreciate you just remembering the seniors and maybe we could be added to one of the things that you're honoring in the month of May okay thanks a lot bye bye.

0:24:18Mayor Quinto: Thank you.

0:24:20Thank you, our next speaker is Andrew spearman Andrea able to unmute and begin your time now.

0:24:28Andre Spearman: Thank you so much um I wanted to comment on item five.

0:24:33I on June teeth so i'm not quite sure it should I comment now or, should I wait until you get to that item, what is the.

0:24:40appropriate time to provide comments on.

0:24:42Andre Spearman: camera right now.

0:24:43Yes, sir.

0:24:44Andre Spearman: Okay awesome my name is Andre spearmint and i'm the field representative s yeah you tend to want and you receive communication from seiu tend to one chapter President lauren team, Brazil and so.

0:24:58wanted to give a lot of thanks to Alexander for taking affirmative steps to move the city to adopt juneteenth June 19 as a paid city holiday.

0:25:12For the 4 million slave Americans black Americans who were free but didn't hear about it until two and a half years after the emancipation proclamation and so.

0:25:25It is a great honor to see that the city of Elsa rido has put equity into action, by adopting this holiday as a paid holiday and I can't say thank you enough to.

0:25:38Alexandria, the assistant city manager and the rest of the administration for moving forward in putting this forward, it sets the tone for a lot of other.

0:25:49Cities and counties and other organizations, the auditor struggles of African Americans who have struggled for many, many years to.

0:25:58be included and recognize and create a sense of belonging, so I just want to say thank you so much to the city and encourage you to pass the resolution as a paid holiday moving forward with the resolution, so thank you so much.

0:26:13Mayor Quinto: Thank you.

0:26:15Thank you, man that does conclude our request to speak at this time.

0:26:19Mayor Quinto: Okay, very good Thank you next we'll go to adoption of the consent calendar, and we have a whole list here this so i'm going to read them off to you one of those.

0:26:33Eight his bike to whenever day proclamation be as national public work works week proclamation see is Asian American Pacific heritage proclamation.

0:26:45D is Jewish American heritage month proclamation he is affordable health month proclamation at this building safely month proclamation G is environmental quality committee appointment recommendation, he is.

0:27:00The third quarter cash and investment port I is juneteenth national independence day as a city holiday and.

0:27:10that's it do I have emotion.

0:27:14When anyone like to pull in.

0:27:22mayor pro tem much.

0:27:24Mayor Pro Tem Motoyama she/her: Thank you mayor, I just have a question on five he is part of affordable housing month I was wondering if we could get a status update on the pro housing designation application.

0:27:39Karen Pinkos (City Manager): And I said I believe you are on the call there we are.

0:27:46Aissia: Good evening councilmember moaning, are you all able to hear me.

0:27:50Yes, me and, as far as the update or you fishery the city's housing manager as an update, we are in the process of actually getting ready to submit that to the city manager, for her review and final approval, so our hope is that we will be able to submit that in the coming week or so.

0:28:10Okay.

0:28:10Mayor Pro Tem Motoyama she/her: Thank you so much, I know that's an important step for us to make sure that we're as competitive as possible for affordable housing dollars to bring those to leverage in our Community, so thank you for your work on that.

0:28:24Mayor Quinto: Thank you, I said becky America town council Member fidelity you had your hand raised.

0:28:29Councilmember Fadelli: I was going to move the consent calendar.

0:28:31Mayor Quinto: Okay, I have emotion.

0:28:34A second from councilmember people soon then click will call.

0:28:40Your king.

0:28:41Yes, mayor pro tem with yama high Council member ableton.

0:28:46High Council member fidelity.

0:28:48I Council member redneck.

0:28:50I machine carries okay.

0:28:53Mayor Quinto: Very good, thank you next we have the presentation, we have a proclamation honoring fire chief Michael corleone in his retirement.

0:29:03So we have do we have any one that will.

0:29:08can't pick a city right.

0:29:09Karen Pinkos (City Manager): Yes, correct, let me i'll i'll i'll start.

0:29:13um so as you all know.

0:29:15Sadly, technically already retired as of Saturday, but you have before you a proclamation that.

0:29:25In caps encapsulates so much of chicagoan his career but couldn't possibly encapsulate everything that he's meant to the city.

0:29:34We it's a very bittersweet thing, because if anybody has earned retirement it's Mike.

0:29:41And i'm really sad to see him go but i'm so happy for his next chapter, so I won't read you the proclamation, but I can go over some of the finer points for.

0:29:53For the public and the public knows how great our fire department is the council's how great our fire department is but just a few little just a few little things.

0:30:03Mike has been in the fire service for 40 plus years he began as a volunteer firefighter with geyser ville volunteer fire department.

0:30:12He served as a member of that department for 35 years he served on the geyser bill fire protection district board of directors is a board member.

0:30:22And one interesting thing that we put in the resolution was he's also served over 600 attendees as the head chef for the geyser bill fired volunteer fire department and has raised over $80,000 for equipment So there you go a little fun fact that you may not have known about.

0:30:38Councilmember Abelson: You Tony.

0:30:40Karen Pinkos (City Manager): And he's worked with the Elsa rainbow Community we've been blessed to have him for 27 years he started working in El circo in 1995 as a firefighter promoted to Captain in 2000 became a battalion chief in 2007.

0:30:54and promoted to fire chief in 2018 so he's held every rank in the department.

0:30:59he's led strike teams as a strike team leader he's worked himself on fires he's worked with all city departments he's partnered with other agencies.

0:31:08And in court, of course, our wonderful community to certainly to.

0:31:13focus on vegetation management emergency operations plan, some of which will he's actually not quite done yet because you'll hear from him a little bit later about our emergency operations plan.

0:31:23But he has and again this I will I will quote this from the resolution he's always strive to empower those around him.

0:31:31To believe in themselves excel in their drugs achieve their dreams and provide outstanding customer service for the Community, they serve I.

0:31:39couldn't have it, so thank you to all everyone who helped with this proclamation together, by the way, Brendan abilene or give you a particular shout out because this has been a Labor of love for all of us.

0:31:53As far as me personally, we both began our leadership roles, at the same time, he was appointed to fire chief five days after I was appointed city manager I couldn't be prouder of what we've built together.

0:32:06i'm going to get a little teary we've had to lead through financial challenges severe weather drought, public safety power shut offs red flag warnings that are increasingly frequent.

0:32:18And, of course, trying to manage through a crisis and a pandemic and through it all he's been by my side and a steady presence for me.

0:32:26And he's called me down and talk me off of several cliffs, especially over the past three years.

0:32:32He is a huge success story we've maintained and strengthen our partnerships, especially with the kensington fire protection district.

0:32:39And the thing I am so so proud of which we announced last week is that we've become an ISO class one rated fire department, this is really been something i've dreamed up for our city, since I started here 20 years ago and i'm so happy.

0:32:53and proud of all the work that the fire department has done under mike's leadership, but especially mike's leadership, this was realized, and I I just could not be prouder of him and of our entire department, and this is due to his dedication his compassion his leadership.

0:33:10it's a wonderful feather in his CAP and it's really fitting for him to retire right now going out on top.

0:33:15So i'm kind of miss him terribly as a co worker.

0:33:18But, as my friend, I know he'll always be there for me so i'm very grateful to you Mike and I just want to thank you.

0:33:25For your years of service for everything you've done, not just for me, not just for your co workers, but for the entire city of El cerrito we are so grateful to you.

0:33:34And this isn't this isn't goodbye, this is so long, but we know that you have have just been such a presence for us.

0:33:42And part of why we have been successful, and I just want to say thank you so much, so to the City Council we have presented you with the proclamation that we, we would like you to pass in his honor and we will present that to him at his retirement party so.

0:33:58Mayor Quinto: Again Mike Thank you so much.

0:34:01Mayor Quinto: Okay who's next councilmember eagleson.

0:34:05Councilmember Abelson: Okay, thank you i'm i'm delighted to be.

0:34:09Next, in in having opportunity to speak but sad that in fact Mike is leaving and then I know that he's going to be moving on to a lot of new volunteer.

0:34:21Opportunities in his own community and I I just look back at how lucky we were to have him for so long, and in so many different ways in our Community and how it really is what makes a difference, a difference when you have.

0:34:43Fantastic people like Mike.

0:34:47As part of your team so we're really gonna it's really going to be hard.

0:34:53not seeing you there.

0:34:56But I totally support your.

0:35:03I like the idea that you're going to be.

0:35:07enjoying yourself.

0:35:09And that you're not going to have that horrible commute that that you had.

0:35:16And so I think we are amazingly lucky in this Community, for your having been our fire chief, and I mean that, from the bottom of my heart, and thank you Mike and enjoy your retirement, you deserve it.

0:35:37Mayor Quinto: councilmember fidelity.

0:35:40Councilmember Fadelli: Yes, thank you, congratulations Michael pagani i'm Janet kind of mentioned it, but, as you know, every time I see you in any event or.

0:35:51Ask are you staying over are you coming back home to clover Dale and you continue to say yes, no big no problem, and even though that's a hideous commute it's only.

0:36:05A minor problem compared to all the other problems that you had, I think I think next week or in a couple weeks you're gonna get in your car and start driving and when you get to petaluma.

0:36:15you're going to realize you don't you don't work here anymore, but I particularly want to thank you for the collaborative effort that you've had with our residents during.

0:36:27treacherous fire seasons our citizens that care about fire and the natural area care about you, like you, you worked with them.

0:36:37And you work to make every year all year and abatement year and also Rita which means our cities safer because of you, so we owe you that.

0:36:47And we owe you a drink on Friday so come back down from clover Dale maybe you should stay over with Carol somewhere in a hotel and then they move on with their retirement Okay, thank you, Michael.

0:37:02Mayor Quinto: Thank you, and next we'll go to a Council member right back.

0:37:06Councilmember Rudnick (she/her): Thank you mayor, my colleagues have made amazing comments I certainly don't want to step on the wonderful things they said i'll only augment it with.

0:37:17You are someone who has a really incredible balance of technical knowledge and heart.

0:37:23And that's a really hard thing to find in this profession and the you demonstrate that very much, I think that you are leaving this number one seed better than when you found it, you have created.

0:37:34A really nice culture that people are happy to be here, I hear nothing but positive things and I really hope that you can relish in this moment and enjoy your retirement and i'm looking forward to seeing you on Friday.

0:37:50Mayor Quinto: Good mayor pro tem akiyama.

0:37:55Mayor Pro Tem Motoyama she/her: Is humor and I want to add my thanks to you, chief briony.

0:38:01we've been told, so in so many different ways about pie, the quality of life in Australia is so high, and that is in large part, did you and the fire department.

0:38:13And I think.

0:38:16All that you done is just making really a big space for the new person to fill so you set the bar really high.

0:38:24And it's going to be tough to find someone as good as you to take your place, so thank you for all you've done and I also.

0:38:34want to hope that you will enjoy your retirement i'm sure you will, and I just had to tell you a little story, I was at a civic leadership.

0:38:42event over the weekend, and I was explaining about ISO one and I honestly people didn't some people didn't know about it and they were just going on how do I do that who can I call to get that for my community, so it was a you know humble bragging about Elsa is all things to you so.

0:39:04Congratulations on retiring really big really big shoes to fill so thank you so much.

0:39:09Mayor Quinto: Thank you, can I wanted to add on on can achieve you've been with us since for many years and and i've known some of the other fire chiefs through the years since i've grown up here and from.

0:39:28From chief Herman all the way to you so, but so I known most of you, but I most of them, and I wanted to say, you know, thank you because you have been there for this Community.

0:39:39You had been there for West county you have been there for the city of Richmond you had been there for contra Costa county have you been there for the state of California as well and.

0:39:50You and your crew beyond the call of duty, especially during this time of fire season all through the year now.

0:39:57So, bringing the Elsa rate of fire department this year to the top 1% of all cities in California, as the best fire department in the whole state.

0:40:09That that's icing on the cake, for your long, and you know just wonderful career and you know that spent many a bit here and Elsa rainbow.

0:40:19And you as Mike Rotarian brother seeing the philanthropy that you have done with our fellow rotarians here in El Segundo and West county.

0:40:30did have I i've seen so much that you have done and not many people know it, but I say thank you to you and I wish you.

0:40:39All the best in your retirement and and I know Carol was grateful as well and, and you get the stock spend more time and.

0:40:48And right that commute to clover Dale you know at all through the many, many years account I don't know how many miles you put on your your cars, but i'm sure it was.

0:40:57A lot the last 20 years so but, again, thank you, so what we'll do now, I have a motion to approve this proclamation so would anyone like to move that and do I hear a second.

0:41:12Councilmember Rudnick (she/her): it's like to move.

0:41:13Our second.

0:41:14Mayor Quinto: Okay, so I have a motion by redneck and the second from bowtie i'ma Madam clerk roll call, please.

0:41:23acne mayor, I do want to point out, we do have one hand raised requesting to speak, did you want to give an additional option for public comment prior to.

0:41:31Mayor Quinto: Taking the vote sure okay.

0:41:36You pull up our clock.

0:41:48OK, I will go to sue Duncan so you should be able to unmute and begin your time now.

0:41:54Sue Duncan: Thank you, my name is Sue Duncan i'm a resident of also radio city council members and she put goni.

0:42:01We congratulate you and thank you for your years of service to Elsa rainbow.

0:42:05Protecting our city, we have enjoyed working with you and learning a lot from you, we thank you, we wish you many years of peace happiness and relaxation in this new phase of your life enjoy, and thank you again from all of us that make us ready to fire safe.

0:42:22You.

0:42:24Thank you mayor that does conclude I request to speak.

0:42:27Mayor Quinto: Okay, thank you, so we have a motion by road night Gala second from mayor pro tem akiyama can we continue with the recall.

0:42:36Making so.

0:42:37Yes, mayor pro tem much yama.

0:42:39Yes, councilmember abramson.

0:42:42High Council member read Nick.

0:42:44I can't remember for Delhi.

0:42:46High motion carries.

0:42:48Mayor Quinto: Okay, great so i'm going to get the Florida you chief bugatti.

0:42:53Any last any last.

0:42:55Councilmember Fadelli: thoughts as well.

0:42:57Mayor Quinto: don't make a funny face at us like this, so.

0:43:00we're seeing.

0:43:01A lot of you, between now and the end of the year.

0:43:04and grateful to you go ahead.

0:43:08Michael Pigoni Fire Chief: Good evening mayor quinto Council and city manager pink coast, no, no funny faces because you're going to see a little more of me and another half hour.

0:43:22Michael Pigoni Fire Chief: don't don't want to don't want to ruin that one on on you, but anyway, I am very honored very honored for the resolution as

0:43:32As it was pointed out, I started this business or this service at a very young age, I was actually born into it third generation and a volunteer.

0:43:45Fire department that became a very large fire protection district did it strictly for the for community service, where I grew up in the rural area.

0:43:56It was neighbors helping neighbors and it was just one of those things that you know it, it bites everybody for it and, as I went through school and then call agent.

0:44:08And I did filler classes learning took the fire Academy, in addition to my regular education, just because I loved it so much never thought of having do it or doing it as a career.

0:44:21till in 1994 I got a phone call because I didn't know a couple people and El cerrito from previous business got a phone call that asked if I ever thought about being a firefighter and my answer was I was one.

0:44:36And they said no, as a career and a man and, quite honestly, it was now never really thought about it and they talked me into coming down and and applying for the job and i've never looked back.

0:44:49it's been it's it's 27 years Sometimes it seems like yesterday I started on on Easter Sunday and 1995 stations 65 hardly knew anybody, but.

0:45:04You know now it's obviously you know, I was looking at I was looking at the the hiring and these 27 years there's been 55 people after me, you know, so I look at that and I go wow you know the wee bit you know, obviously, some are still there, and you know, some have come and gone so.

0:45:23Growth that we've had you know I mean some of it i've been the catalyst i'm a bit i've participated in as a partner, some of it.

0:45:32You know I just I watched other people excel in doing it when I see what we have done with our equipment, you know, going from bls to Ls all of that, you know, has led to you know something to be very proud of, and as the city manager pointed out to.

0:45:52You know to be able to leave out of here with ISO rating us at an eye or class one rating Israel really is, you know the frosting on the cake, it is.

0:46:03something to be very proud of that, I will remember the whole time for it so again, thank you very much, I so appreciate it, and you know Elsa Rita Louise have that special spot.

0:46:20don't be surprised, you don't see me coming around once in a while to visit you know so after 27 years of driving one more time here and there's no big deal.

0:46:33And just to answer Council member fidelity when you said then, a couple of weeks, I might drive down the petaluma and realize I don't work here anymore actually in a couple of weeks i'll be flying to Miami and get on a boat.

0:46:46Councilmember Fadelli: sounds good.

0:46:47Michael Pigoni Fire Chief: yeah definitely know that I don't work anymore.

0:46:52But again Thank you everyone looking forward.

0:46:56Looking forward to this Friday for the celebration, and with that.

0:47:04Good evening.

0:47:06Mayor Quinto: I could chief Michael pagani and again, congratulations and we look forward to seeing you on Friday, thank you.

0:47:16Michael Pigoni Fire Chief: Thank you.

0:47:18Mayor Quinto: Okay.

0:47:23So next we have a public hearing and the public, no yes so public hearing regarding fiscal year 2222 23 storm drain annual report and that that of collecting storm drain fees and so.

0:47:42Do we have staff that will speak on this.

0:47:48Karen Pinkos (City Manager): Yes, we have standard leader here and wait for her but there, she is.

0:47:54Mayor Quinto: Good evening Sandra.

0:47:56hello, and welcome.

0:47:58Sandra Dalida: Thank you.

0:48:00Thank you mayor can tell and Council members and Sandra deleted finance director and i'm hoping that I see that somewhere in there because i'm also being joined by.

0:48:11director ortiz public works director to present the 2223 storm drain annual report and the proposed action that the strong paying fees be collected on the property tax rolls.

0:48:25And just as a summary of background related to the city cities voter approve revenue bonds for the reconstruction of the city's storm drain system is included in the details staff report that was provided.

0:48:39ordinance 93 dash four provided for the collection of storm during fees on the property tax role, based on amount specified in the storm drain annual report.

0:48:50The annual report was included as an attachment, and it was prepared by nbs local government solutions.

0:48:57And it contains a description of each of the parcel of real property receiving storm drain services and the amount of the annual fee for each parcel.

0:49:08The city is required to conduct a public hearing annually to consider the method of collecting the strong train, please.

0:49:15And notice of the public hearing mostly made at least twice within a two week period.

0:49:20This requirement was met through publication of the notice of public hearing in the West contra Costa times on April 23 and April 29.

0:49:30The hearing is not to consider the amount of the strong dream fees, which is set by kitty city council to adoption of ordinance 93 dash four.

0:49:39Rather City Council may consider corrections to the use of the classification of properties in the annual report provided by nbs.

0:49:48Or you can return and or determine whether a majority protest exists evers and respect to the method of collection of collecting of the fees.

0:49:58Also, through the hearing it provides an opportunity for property owners to contest the amount, based on the actual use of the property.

0:50:07The fiscal considerations, the storm drain fee will continue to be assessed at $50 for each single family residential units.

0:50:16It would generate annual revenues of approximately 711,000 $135 in fiscal year 23 and it's included in the revenue estimate for the city's budget.

0:50:29And city council that appropriate the expenditures during the annual budget process, the last debt service payment occurred in 2014.

0:50:38So all fees will be used to fund storm drain improvements maintenance operations, including personnel contract services infrastructure supplies and city administration.

0:50:50Just as information in 2122 so far to date we realized standard $91,124 in revenue expenses are 370 $2,767 and if any additional detail about expenditures is needed.

0:51:10I know director ortiz will be able to provide the detail on how the expenditures occurred so with that I was hoping, if you have any questions i'd be happy to consider as would director tease okay.

0:51:26Mayor Quinto: Sandra Thank you so much for the presentation will bring this to the Council Council members any questions for Sandra.

0:51:38Okay, so no questions so we're going to open the public hearing and this public hearing is now open at this time, members of the public who wish to provide public comments for the site and to use a raise hand feature to request to speak that up so Clark.

0:51:59Thank you mayor, as if the deadline, today, we did not receive any written public comments for this item and at this time, I am not seeing any hands requesting to speak.

0:52:08Mayor Quinto: Okay, do I have a motion to close a public hearing.

0:52:13Councilmember Abelson: I move we close the public hearing.

0:52:16Councilmember Fadelli: OK OK.

0:52:17Mayor Quinto: OK, I have emotion from councilmember ableton and a second from Council member for Delhi Dan clerk.

0:52:24you're keen to.

0:52:26Yes, mayor pro tem multi yama.

0:52:28hi councilmember eagleson.

0:52:31Yes, Council member fidelity.

0:52:33I Council member redneck.

0:52:35I motion carries.

0:52:38Mayor Quinto: Okay um any Council comments.

0:52:43councilmember road Nick go ahead.

0:52:45Councilmember Rudnick (she/her): facilities of common, there is a typo in the staff report on the dates, it has the date of 2023 for the first posting not a big deal, but if it's going to be going into record for any point if we can correct that.

0:52:59Sandra Dalida: Thank you.

0:53:00Mayor Quinto: Thank you very much.

0:53:02anyone else okay so i'd like to buy is there a motion to approve.

0:53:13and

0:53:15Mayor Pro Tem Motoyama she/her: I will okay.

0:53:17Mayor Quinto: Do I have a second.

0:53:19Second, from April soon.

0:53:21i'm emotion from mayor pro tem low to Emma and second from April sin city clerk.

0:53:27Air came to.

0:53:28Mayor Quinto: Yes.

0:53:29mayor pro tem O JAMA.

0:53:31High Council member abramson.

0:53:33Like Council member fidelity.

0:53:36I Council member redneck.

0:53:38I mentioned carries.

0:53:41Mayor Quinto: Okay, very good Thank you Santa don't go don't go anywhere.

0:53:47So we have a public hearing to confirm the diagram and to levy, the assessment of fiscal year 2020.

0:53:56i'm sorry.

0:53:58Okay, let me, let me start this over so it's a public hearing to confirm the diagram and to levy, the assessment for fiscal year 2022 23 for landscape and lighting assessment district number 1988 best one.

0:54:13So at seven announced this item, and we have another step report from Sandra good.

0:54:20Sandra Dalida: Thank you so much.

0:54:23Once again i'm joined by director ortiz from public works and i'd like to present the staff report, which is to confirm the lovely for 2223.

0:54:32landscaping lighting assessments district, and to place it on the property roles in October on October 19 2022 City Council set the date for the public hearing.

0:54:44And received protests are which there's no provisions for majority protest and to accept the engineers annual report and confirm the levee for fyi 2223.

0:54:56The engineers report is attached as exhibit eight to the resolution the for fiscal considerations, the engineers report was prepared by NPs local government solution.

0:55:07And estimates, the current rate of assessment will generate approximately $791,165 in revenue and it will be included in the city's fit 2223 budget.

0:55:21And City Council will have the opportunity of the appropriate those expenditures during the annual budget process.

0:55:27The revenue from the last assessment has not kept pace with the cost of activities that does not include a provision for inflation and relies on general fund contribution to find annual activities.

0:55:40If any additional information is needed Directorate tease can provide information about the alternatives that they are looking at.

0:55:47for additional funding or to reduce expenditures, the city is requesting adoption of the resolution setting the annual lat assessment at $72 per single family residential parcel and, as indicated in the engineers report or the other classes of properties, please i'm open for questions.

0:56:09Mayor Quinto: Thank you Sandra um any questions from our Council councilmember Rebecca.

0:56:14Councilmember Rudnick (she/her): One of the things noted in the staff report was that the assessment rate has not increased since it was created in 1988.

0:56:23And so, that means that we have to contribute 230 a projection of $230,000 from our annual budget, could you explain a bit why we have not increased the assessment since 1988.

0:56:38Sandra Dalida: i'm going to defer that to the city manager, because there were efforts made and she can explain what happened during that effort.

0:56:45Karen Pinkos (City Manager): Certainly, thank you in night in in that is correct that one this was passed in 1988 and affirmed later I don't have the year ahead of me but.

0:56:57In order to comply with.

0:57:00The city did embark on a process to replace this district in 2006 2006.

0:57:10And what we did was we engaged our engineers at the time we'd worked with a prior engineering company called leptin Cooper and we created a new.

0:57:19landscape in the lighting assessment district that would have it, not only increased the cost, but would have had a cost of living escalator we did this instead of trying to.

0:57:33amend this district in case the district didn't pass the assessment district is a very different election than a normal election and normal parcel tax election, it is a property owner ballot.

0:57:47It is not a voter at the ballot box it's not by voters it's by property owners and, as you know, for example, particularly with our commercial properties.

0:57:57A lot of those voters property owners don't necessarily live in the city, but they do have a vote.

0:58:03The vote is also commiserate with the amount of assessment to each property, so if I have a property that would be assessed $100 and you have a property that's assessed $200.

0:58:13You have more votes than I do, because it's based on assessment.

0:58:17Karen Pinkos (City Manager): So that was conducted and there wasn't what's called a majority protest, meaning that the amount of no votes was higher than the amount of yes votes.

0:58:27I know that sounds obvious, but it is a real distinction when it comes to prop to eight teen type elections and sky by get any of this wrong, please jump in.

0:58:36So we did attempt to do that there was a majority protest filed, and so the district was not implemented, and so, as a result, we have continued to use this district.

0:58:45Because, obviously we don't want to not avail ourselves of the almost $800,000 or $800,000 that we would be getting every single year, and so, at this point, yes, we are supplementing it with general fund or other special funds.

0:59:01And at this time, we have no plans to try to do another district, but that is certainly up for discussion in the future so that's the background of the the unfortunately failed lead back about gosh however many years ago.

0:59:19Councilmember Rudnick (she/her): is just a follow up question to that and, as you mentioned to you know the general fund those in the staff report is it coming out of any other special funds for lead funding, or is it just general funds to augment.

0:59:33Sandra Dalida: During the current year's general fund I, and I know that you were looking at other alternatives, but I don't know what they were.

0:59:42event.

0:59:45Yvetteh Ortiz, Public Works Director: Yes.

0:59:46Good evening Council members, I am event or the city's public works director and.

0:59:51There are expenses specifically street lighting that's it and other special funds, the transportation funds so street I even used to sit a bigger portion of the street lighting expenses used to sit in that, but now are in this mostly another special funds.

1:00:09Councilmember Rudnick (she/her): Thank you.

1:00:12Mayor Quinto: councilmember fidelity you had a question.

1:00:15Councilmember Fadelli: Oh, how much of our general fund might get a hit this year.

1:00:22Sandra Dalida: Okay, I had a preliminary report year today, and it was a foul I think we're about $19,000 hang on just a.

1:00:34Councilmember Fadelli: Second, at nine or 19 we've raised 791 791 and.

1:00:40Sandra Dalida: I know that our current year.

1:00:43We have about 450,000 so far that we've gotten in assessments and other reimbursements and our expenses to date or 599,000 so we, although we've got the additional assessments coming in right now we're short about 120 5000 and assessments, but we've got the rest of year to collect that.

1:01:04Councilmember Fadelli: So right now it's about 150 I.

1:01:08mean what's the range at the end of the year that we've been going through this for the last few years right.

1:01:12Sandra Dalida: i'm sorry I didn't pull last year's final outcome for this.

1:01:18And I can bring it back I don't know any better, if you know it off the top of your head.

1:01:21Yvetteh Ortiz, Public Works Director: So I think.

1:01:26The general fund currently covers about $200,000 in landscape maintenance costs and so that's the most direct number.

1:01:36And it, but it was budgeted that way that the general fund would cover about $200,000 in like tree and other park and.

1:01:46street next gate maintenance costs.

1:01:49Councilmember Fadelli: We don't have to go anywhere else.

1:01:51To fill that hole.

1:01:55Yvetteh Ortiz, Public Works Director: And you mean in next year as part of this bigger 2223.

1:02:00yeah that's what we're currently working on right now we're developing that fiscal year 2012 2013 budget, so this is a preliminary.

1:02:07Councilmember Fadelli: Budget.

1:02:07Yvetteh Ortiz, Public Works Director: For your review, but we will come back to you as part of the annual budget process with more information.

1:02:13Karen Pinkos (City Manager): And that.

1:02:15Number oh.

1:02:16Councilmember Fadelli: yeah I was just asking generally, what do we usually.

1:02:19Do when we usually go to.

1:02:20Karen Pinkos (City Manager): that's exactly that's exactly what we've done in past years Council member that that trends about about right that same.

1:02:27Karen Pinkos (City Manager): Over the past several years and we have supplemented that from from the general fund and as some other special funds as we.

1:02:34are certainly obviously one of the things we've tried to do over the past two years is relieved the general fund of as much.

1:02:39burden as we can, and so that's certainly something we're continuing to try to do, but all of the eligible funds that could be spent by lad is what we're trying to make sure that the Council understand the full scope of those eligible expenses.

1:02:55Councilmember Fadelli: And the election finally is is a big effort right with me so i'm not succeeding So yes.

1:03:02Karen Pinkos (City Manager): I still have some ptsd from that process.

1:03:04Okay.

1:03:06Karen Pinkos (City Manager): But, of course, if the Council were wanting to undertake something or or talk about this certainly we can we can have those conversations in the future.

1:03:14Councilmember Fadelli: Thank you.

1:03:15Mayor Quinto: Good any other questions.

1:03:18Okay.

1:03:20we're going to open this public hearing now, at this time, members of the public who wish to provide public comments for the site and should use the raise hand feature to request to speak, Madam city clerk.

1:03:37inky mayor, we did not receive any advanced comments for this item at this time, I do not see any hands to requesting to speak either.

1:03:47Mayor Quinto: Okay, very good, so I have a motion to close the public hearing, so I have a motion from a Wilson do I have a second.

1:03:59And second from mayor pro tem moto yama Madam city clerk.

1:04:03They are keen to.

1:04:04Yes, mayor pro tem akiyama.

1:04:07Yes, councilmember eagleson.

1:04:10High Council member Delhi.

1:04:12I can't remember rodney.

1:04:14I motion carries good.

1:04:17Very good.

1:04:18Mayor Quinto: Next.

1:04:21Any other last comments.

1:04:25Okay, good.

1:04:27Mayor Quinto: let's have a motion to.

1:04:30support this.

1:04:34person from a gibson.

1:04:38Second, from motor yama bouncer clerk.

1:04:41You can tell.

1:04:42Yes, near pretend moti amen.

1:04:45Yes, can't remember ableton.

1:04:48High Council member for Delhi.

1:04:50I can't remember redneck.

1:04:52I.

1:04:53Mayor Quinto: Motion carries okay very good Thank you to Sandra deleted and to either ortiz thanks so much next we have adoption of an 2022 city bill so Rita emergency operations plan and we have our retired fire chief Michael county to speak.

1:05:16Michael Pigoni Fire Chief: Good evening once again mayor quinto Council members.

1:05:21Staff Michael goni you're retired fire chief.

1:05:26i'm here tonight, as you said, to.

1:05:30Present give me a second here, so if I get me screens shared.

1:05:36You think i'd learn how to do this by now.

1:05:42sure.

1:05:46Michael Pigoni Fire Chief: The way.

1:05:47Somehow start this.

1:05:54There we go okay um i'm here tonight to present and request your adoption, the resolution to approve the emergency operation plan.

1:06:09emergency operation plan, while it seems a you know kind of self explanatory it basically provides us an all hazard.

1:06:18foundation a structure and a coordinated process that the city can utilize to respond to and recover from any sort of an emergency incident and it's a basic plan it describes in very broad terms, the or what the organization would be is going to be used by the city for.

1:06:43There are number of there are a number of events that can trigger either opening up the eeoc or or utilizing portions of the emergency operation plan.

1:06:56Some of these are very obvious, such as wildfires and earthquakes severe weather, such as our wind events.

1:07:04Obviously we are have been through a very bad and are still trying to climb out of the pandemic or the medical crisis, we can have landslides, we can have floods, we can have civil unrest even.

1:07:20Even having a massive power safety Pope like or public safety power shut down can potentially trigger trigger opening up an llc depending on what is being affected by for.

1:07:36There are many or I should say the legal requirements for maintaining our emergency operation plan is is basically to be in coordination with the Federal the state and county plans.

1:07:50at the federal level fema sets the stage as the national coordination for for large events, the state of California has the.

1:07:59Has the operating plan or the state emergency plan is what they call there is Sep and then our basically our plan is is in coordination with that plan it basically.

1:08:15They all they all have to tie in to certain certain functions of what.

1:08:21Of what the other major plans are so that there is a smooth transition and the event of a large event that goes between the city or basically goes from the from the streets are from that you know the incident itself.

1:08:35Through the city through the ESA to the county up through the state and eventually to fema, which is what gives us the ability to for doing the or getting reimbursement and starting a recovery process for.

1:08:51My click.

1:08:53Michael Pigoni Fire Chief: So this emergency plan, the current one, we have was start or was actually developed in 2001 and many of you have probably seen.

1:09:04copies of it around I know department heads probably have it taking up a very big chunk of a bookshelf somewhere.

1:09:11It is, I never counted the pages, but if I had to guess probably 500 pages, and it is somewhat confusing, it is obviously very outdated, even though it was updated in 2009.

1:09:28That was the last time that we ever dealt with that in reality the the city should be looking at their emergency operation plans.

1:09:38Once every I mean well I should back up from that our emergency operation plan is a living document, but it should be reviewed and brought back in front of you for.

1:09:50With a summary of any changes updates that are made to be approved began as far as the policy itself is concerned with it as far as this current one, we started this one and.

1:10:07Shortly after I was appointed fire chief.

1:10:11started working with the company Tetra tech and discussing with them, you know that what the new product or what the new standards were and.

1:10:22An emergency operation plan, something that was more user friendly, something that would be that would be more functional from from the actual individual departments, that would have to.

1:10:38That would have to fulfill the different duties out there and we we examine the number of a number of their products, ones that the city of Santa Rosa dead, right after the tubs fire.

1:10:52They worked with this company to basically rewrite there's because of the flaws, they found in their old one, and there are some other Bay area counties that or agencies that also.

1:11:06rewrote there's and went into this new style of emergency or of the emergency operation plan that is being presented tonight.

1:11:18For it um and so, as I said, we started in 2019 as we got into.

1:11:26As we all know, the world kind of shut down we hit coven and while there was some work being done virtually the this company what they did close down their offices and people were working out of the homes, you can imagine that you know that was not exactly the most efficient.

1:11:47And it basically kind of stalled for a little while, and then we got it we kind of got it rolling again and we completed it last year.

1:11:57And still being in the coven or being in the you know the limited ability to you know, to go do to go out and and basically work or do drills on this, you know, we did not bring it, we did not bring it forward and to do or for your approval.

1:12:16Now, obviously, you know this was something I did not want to pass on to my replacement.

1:12:24worked with Tetra tech or talking with them, and you know we basically updated a few items in it.

1:12:31And you know and then we're bringing this here to you tonight to do for the approval on it, one thing you know that needs to be understood, is this plan is actually a it's a multi I would call it a multi unit.

1:12:49plan it's not just one thick plan and we'll go into that in a little bit here, but basically you know, the whole thing with the plan is, as I said before, is to you know, help the city.

1:13:04is to help to see the plan to be prepared and obviously empower us to succeed, there in an emergency, I stated before, that we have to be in coordination with the county with the state.

1:13:16And you know, under the state I believe it's a government code 8568 that requires that all agencies, none of the state, basically, except there are except the state's emergency plan and in base and make our plans and kind of.

1:13:37I guess how you would say they have to be coordinated with their plans our plan does that it, it is in court, it is and.

1:13:48Michael Pigoni Fire Chief: In the same style as what the 15 federal and the State emergency support functions that are laid out as part of their emergency plans ours tie right into it, so that.

1:14:00So that there is no there's no problems with you know with one plan not being compatible with the other plan for it and, of course, an important.

1:14:13An important phrase I just liked it basically dives into the to the emergency plan is the is that we need to remember when.

1:14:21when disaster strikes the time to prepare has passed, and you know we we always want to be ahead of the eight ball, and that is the and you know not get caught with a disaster and not being prepared to deal with it.

1:14:35So, as far as the emergency operation plans the goals and the objectives they're very simple.

1:14:41Number one, obviously we want to save lives, we want to whatever the incident is, we want to stabilize it we want to be, we want to get our services back.

1:14:52You know, which is a whole different you know the continuity of government or the continuity of service, and you know that that is a that is a study on its own, because nope unless there's, something that would take out a whole city, you know, no matter what goes on, if it's an earthquake.

1:15:11The city still has to function, you know they're still you know what areas haven't been damaged.

1:15:17You know there's still going to be people wanting to you know pull permits are going to be people wanting to deal with city personnel.

1:15:25So we want to get city services or essential services anyway, we want to get those back and running and the same time, we want to enable any affected businesses, we want to get them back up and running.

1:15:39because, obviously, one that is, that is our residents livelihood, it may be, what provides food is it also is income to the city.

1:15:49and protection of the property environment that kind of goes hand in hand with with saving lives and, of course, as I said before, proper documentation and record keeping.

1:16:01That is the only way, especially when we get at the State level, but especially at the same level.

1:16:07Without proper record keeping and documentation are our ability to get reimbursement our ability for recovery is going to be hampered for.

1:16:17So hopefully you had a chance to at least likely look through the through the plan, the first part of this plan, which is the first I think about 4050 pages and.

1:16:33In essence, it is made up of or the plan consists of 10 chapters, as is what I like to call them.

1:16:41And there's also 11 annexes of which there's only three that were in this package because they annexes are actually not part of the plan and they don't they do not require.

1:16:54Michael Pigoni Fire Chief: City Council approval, all that requires approval is the plan itself, and we will be putting out the annexes and the job aids which we'll talk about in a couple minutes here.

1:17:06And those will be you know put out for, for you know, for you to look at, but, in essence, those are I mean they're they're still part of the living document and.

1:17:18Plus, it would have taken up about 200 more pages of your agenda package and.

1:17:24They don't they're not part of what you're approving tonight for it so but anyway, with the chapters that I talked about it's the you know there's an introduction in there, which is very simple, the concept of.

1:17:38The concept of the operations which is very simple, our plan has to coordinate with the state which has to court or coordinate with the county which coordinates with the state, we do that through the utilization of incident command system which is ic s through the.

1:17:58Through the standardized emergency management system, which we know is sam's and the national incident management system which is we know his name's.

1:18:08Many of you have taken these have taken classes on these command structures and you know you're familiar with you know what's involved with some but it's basically it's basically it is the, it is the command structure that.

1:18:24For the for the sake of this for fire in place we use it on every emergency incident out there for to maintain span of control of personnel for with it, so the command structure, as I said.

1:18:41This isn't this isn't it's very simple for or it's very simple form and command, you know this again, this is a typical ic s.

1:18:52or chart, but the main areas that the city is going to be involved in is operations, which is is obviously out in the field and and dealing with the you know the the.

1:19:04current situation planning that's as it states planning for the next you know for the next operational period.

1:19:12For logistics getting dealing with whatever needs that any department in the city needs, whether you know whether it is you know feel for fire engines it's.

1:19:24You know, maybe cranes or backhoes, for you know public works, whatever is needed, and of course finance again from a recovery standpoint they're going to have the most important part to deal with because of.

1:19:40Because of the fact that they're going to be doing documentation and the record keeping.

1:19:46And plus they're going to be the ones that are going to authorize the purchase of whatever's needed but they're also going to be responsible for.

1:19:54Forgetting you know for the recovery process and getting reimbursement for on it, one thing to keep you know one thing that's very important here.

1:20:04Is that the that filling the slots and, as I said, this is more than just eight people every one of these have a number of splits that come out the bottom these.

1:20:17This whole process of the emergency operation plan is very, very reliant on public safety and that's both fire and PD.

1:20:28which makes it very difficult as we're all aware, you know the you know the staffing of what our staffing levels are and both sides on overhead man, you know our battalion chiefs, the fire chiefs, the police chief lieutenants lieutenant's.

1:20:45They play a role within the emergency operations Center that's taking away from the people of what I would call the boots on the ground that people actually out dealing with whatever the situation is there.

1:20:58So what does that mean that means that you know we have to step up our training of.

1:21:04of our City Hall people of our public works people, we have to be able to have people that can fill in some of these key spots within emergency operation Center.

1:21:14again tonight we're not here to talk about how we do that we're talking tonight is strictly about.

1:21:21Approving this plan, this updated plan to go on, but I just wanted to throw that little bit of information in there because.

1:21:28It is an important component there so as we move as we move into the tent or move on down on the 10 chapters that's there the next one, we run into is the emergency management cycle, and that is just a is a very.

1:21:46Simple concept as when it comes to the emergency prepare it or the emergency operations plan with comes into preparedness.

1:21:58Which is basically what we should always be doing the preparedness is training and preparedness is is taking a you know is basically doing drills.

1:22:10it's thinking you know those people that have certain jobs it's thinking about you know if I if I had to do this particular job how am I going to get it, you know again.

1:22:20Michael Pigoni Fire Chief: As I put the reminder down here below we can't wait for faster to hit to then think about how we're going how we're going to deal with it.

1:22:30For um and then, of course, once that I mean, as far as the preparedness, as you know, once we're prepared an incident happens we're going to respond to it we're going to deal with it.

1:22:41that's a you know again that's a function of the operations.

1:22:45And we get into the recovery that Dan is a function of you know, dealing with finance, but everybody's involved because everybody has to help maintain records the mitigation is basically is basically bringing whatever the incident is to a closed.

1:23:02You know whether it's putting the fire out whether it is if it's a civil unrest getting piece back in the.

1:23:09In the streets if it's a if it's an earthquake is going to be, you know, once we know everybody's accounted for that there are no more gas leaks water leaks and we've started, you know we've gotten streets back opened up and.

1:23:23You know and power ready back restored and people are able to you know start functioning again may not necessarily mean that everything rebuilt.

1:23:35But then it just starts right over again we prepare once again for so again that's an important and very important come.

1:23:45At their emergency operation Center is is the next is the.

1:23:52chapter that deals within here, as all of you know, the city City Hall, and a whole is our emergency operation Center the majority of it is in the Council chambers.

1:24:06Certain parts, such as finance is in finance and you know, we have, I mean.

1:24:12The book will or the plan deals with how everything is set up, and where people are going to be and and, of course, all of that depends on how much of the eeoc we're going to open up and we're going to do a full a full opening we do.

1:24:27You want to call it a soft opening or you know just involving the you know the city manager and maybe you know department heads to assess whatever it is, and see what our next.

1:24:39What our next direction to go with, but the important thing about the eeoc is it deals with it deals with requests that deals with information.

1:24:49As you say, in the chart we'd go from the whole government we go to the operational area which is this county.

1:24:56To the region which is in this particular areas is what callow as considers region to goes from like Monterey all the way up the coast to the Oregon border and goes about halfway through central valley hit, and most of those.

1:25:15it's the you know, so the information flow back and forth resource requests that's bringing whatever type of help we need that's going to work its way up the ladder.

1:25:26You know we're going to go to the county to county can help us they're going to go to the region to region can help us are going to go to the state.

1:25:34If the state can help us, we might not be able to be helped, no i'm just kidding you know it can go farther we can go to fema or you can go federal for but but that's the that's basically the whole that's the whole purpose of.

1:25:49Opening up the oC is to be not only not only documentation and and and supporting the operations but it's the but it's the information being able to request information for.

1:26:05click.

1:26:07Michael Pigoni Fire Chief: So the rest of the rest of these chapters then goes into emergency declarations obviously we're going to open up we're going to do a full opening of the.

1:26:16Operation Center it's going to require an emergency declaration emergency declaration can be done by the in our plan can be performed by the city manager and or their designate.

1:26:30And, led by the mayor, you know, depending on I mean who's available to do it, and again in the plan just quick notes not.

1:26:40Not not a part of whether you know how we're going to vote on it, but once you declare an emergency, if you have three days I believe you I believe it's three days to.

1:26:52For it to be ratified by the City Council and then, as far as any incident is concerned, if there's going to be reimbursement.

1:27:01From fema that declaration has to be done within 10 days of have an emergency happening so something may happen doesn't look that bad to say they may think they can handle it or going along, but then something escalates.

1:27:15And you know it's we're going to want to be able to you know declare the you know, an A an emergency or declare an emergency prior to that timeframe and that's strictly for reimbursement for.

1:27:31Public information, you know public information is you know, having a dedicated to.

1:27:38Being able to get information not only to not only to the news, so that you know people outside our city knows what's happening, but it's also getting information to our neighborhoods.

1:27:51Whether that be through our you know, through our ham radio personnel, whether that be through cell phones.

1:27:58That will get you know that will be dealing with you know any of our neighborhood groups that are still functional you know, being able or even from or even from the resources out in the field, knowing what damage is out there.

1:28:14and being able to you know, bring that in and dissect it and you know and then get what needs to get out to the news and the continuity of government again that's you know that's keeping the escaping the government going.

1:28:29Throughout all you know we can't we can't just stop what you know stop every single thing we're doing because of one emergency.

1:28:38Or if it stops for a little while we want to get it going again, you know it's important that we keep doing that.

1:28:45And then number nine is the plan development and references that just goes into of how of how its record basically how the plan or how it recommends that we make plans.

1:29:00You know, as far as dealing with any certain type of emergency, you know, whether it be a fire, whether it be an earthquake mix cetera but it gives the gives the guidelines for being able to deal with that.

1:29:13And after that, then it gets into you know, like an abbreviated list of abbreviations and glossary.

1:29:21yeah again just basically more reference material that is out there.

1:29:27Then the next part of the of the whole emergency operation plan and again, with the exception of the first three you see here.

1:29:36Michael Pigoni Fire Chief: These annexes which are not I shouldn't say it's the next part of the plan is the next part of the whole package, but the annex is are the working, these are the.

1:29:47Are the working files or the working.

1:29:52Plans for each of these particular.

1:29:56incidents that can happen, the very first or the very first three actually are just giving profiles again, this is a requirement that that we do a profile of of the city from population to.

1:30:12topographic you know height the elevations to demographics and any target hazards You might ask wiser kensington profile in here that's strictly in here because of the fire department.

1:30:27As you know, we contract for fire services to kensington so this plan from the aspect of what fire would do would extend and kensington as far as providing.

1:30:39Providing a role in that, and then roles and responsibilities, it goes down for every single department, you know from from the city manager through fireplace Rack, etc.

1:30:52And what their basic responsibilities are, and I wanted to, I want to be very clear, some of these you may look at and say, but we don't deal with that.

1:31:03keep in mind part part of the plan is working with our stakeholders who are stakeholders that that is going to be East Bay man it's going to be stage is going to be Pacific gas and electric it's going to be caltrans is it's going to be.

1:31:23Bart if they're you know again in an earthquake, something that might happen to the bark you know tracks we'd be dealing with them, you know we'll be dealing with you know just pretty much you know the all the various you know utilities and systems within town.

1:31:40You know, so when we when when we set up, and you know any event of a major event, you know we're going to have liaison from these different groups, and so the.

1:31:52You know, whether it be public works or you know, whichever group is laid out in this plan, and you know they're going to be responsible for that you know and then obviously if it's something that we actually deal with.

1:32:03I mean you know the department, we have, then, then obviously, that is what they're going to be dealing with but there's 11 of these there's 11 of these annexes and, in essence, what these annex is having them.

1:32:19Is you go into it and you say this is just an example on the side here it's a flow chart when you deal with you know, such as maybe you have an earthquake actually this one, I believe.

1:32:33I think this more generic not real sure which one that this flow chart is just put in here as an example.

1:32:39um but it just in essence of the last few questions and she asked know which way you're going and it'll give you, you know what your next step should be done, this is something new that we never had.

1:32:52To this degree in our old plans for it every one of these annex is follows that it gives you what your responsibilities are it gives you these it gives you the.

1:33:07gives you the flow charts it's you know it's pretty much everything whatever who's ever in charge different.

1:33:15You know, if we look in flooding all the different departments what's your what's your role that you're going to play in it and it's all done and kind of a check sheet or my better term, for it is a cheat sheet, to make it very simple or simpler for people or for the.

1:33:34For the city employees that are filling these positions to deal with for the other thing or the other part, that's in here and again this is this came as a request, when we did some reviews of this back in.

1:33:49Is we have you know what what we're calling job AIDS and the management side, which is you know dealing with.

1:33:58You know city manager, you know anything that deals with the management of a situation, there are four different job AIDS in there, each one of these.

1:34:08consist of well we'll just go down, you have management, we have operations there's seven different sections for that logistics has four different.

1:34:20sections for planning and intelligence and finance and it asks and basically what's there is when you open up.

1:34:28such as this one, right here, this is the coordinator job aid for operations, so you know, this is, in essence, the helper the first page or two pages, is going to be.

1:34:42is going to be this check sheet that you see right here, which gives an overview of what you're doing and tells you who you are who you report to and who reports to you.

1:34:52And you know so there's no guessing of what you're dealing with goes, all the way down what sort of forms, you need what sort of technology, do you need you know it again, it is a, it is a cheat sheet that you probably should know it ahead of time, but if you don't it should be.

1:35:13You know, it should be enough to take a look at it and see what's going to go on, or what you need to do this is the communication.

1:35:23This is the communication map that basically tells you which way you know, depending on what your role is obviously you're working in the operations, you have Director or the ic above you, you have you know these are the people below you so again it's given you it's giving you.

1:35:43Clear directions on what you know who you're supposed to be talking with or who you reporting to back and forth for.

1:35:50And then there's got to be check sheets here that deal with numerous things that this operate yet, as the coordinator, these are all the things that you might have to deal with, and it gives you.

1:36:03And i'll start with the very basics and works up to more calm or to more.

1:36:08Debt or more involved situations, and you can go through there and say yep I thought of that I dealt with that and check it off, but what time you dealt with it again, time is so important in in our documentation for reimbursement.

1:36:25But you go down through them most of these are you know, three and four pages long, but they're they're a very complete check sheet that gets you the you know that gets you to where you know it gets you up to speed of what you need to be doing because again.

1:36:42We don't have the luxury of having people that are full time we'll see people for so the next step that we have didn't mean to go that far.

1:36:55Michael Pigoni Fire Chief: Once we once we approve this plan, you know we're not done with it, the next step is is continued outreach to our stakeholders continued outreach to our department heads for reviewing it, as I stated before, this is a living document.

1:37:14Things are going to things are going to change matter of fact.

1:37:18You know one thing that was not caught on, and I believe you've all seen the email and it's no big deal for us to change.

1:37:25Some nomenclature for our ham radio operators that they go under the Taro ECHO name, as opposed to the east Bay name.

1:37:38That is an easy I mean that was great feedback I loved it and you know, we were able or in the agenda was already out, but we will make that change.

1:37:48You know, a minor change on there, so that it is a clear, you know it makes a lot more sense as to who we're dealing with and.

1:37:57there's other you know, there may be some other type of things and there, but you know, for the most part, as I said, we can always update this, the more important part is that we be able to you know that we approved the plan.

1:38:12You know, as it says it that opens us up to be able to start doing drills with it, it also meets our legal requirements if something major happens out there.

1:38:23But the next, the next step again that we have the cake, as you know, three years ago we did a massive amount of training for ACS classes with chief gibson to bring all of our people up to the minimum standards.

1:38:38As as a point of attrition we have lost a lot of people in City Hall we've lost, you know we've had people move on and other departments were probably if I was to hazard a guess, we might be 5050 people that are meeting the minimum training, so we need to get that going.

1:38:59equipment upgrades you know, one of the things you know if again, you know, this is not mandatory, but it's one of the things that's going to make us more.

1:39:08that's going to make an eel opening up an llc more more efficient, would be to have is to have a cache of equipment which is, in essence, computers routers printers.

1:39:20You know the ability to have a standalone network system for each of the major positions.

1:39:26You know that that is dedicated to nothing but an llc and it's not it's not it's not a absolute requirement, it is something that can be budgeted for down the road.

1:39:38But it is something for consideration for you know, we need to do drills you know, we need to you know we actually need to open up the oC and practice.

1:39:49You know practice getting getting all of our equipment out getting our emergency radios up and running and, of course, always will be, updating the plans, though, that will never end.

1:40:01You know, with it, and it will fall well right now, it shows it falling on the fire department's.

1:40:08Responsibility to update these are keep updating these and be bringing them back every two years or every more or less two years to the city council.

1:40:18For approval and that's probably a you know, be a better position if we did have an emergency coordinator, I know that's been some talk again i'm not here tonight to talk about that.

1:40:30i'm strictly here about the about the plan itself and what we've done with that for on broadway and so with that.

1:40:41Michael Pigoni Fire Chief: I will go to questions for and i'll stop sharing and come back to real life.

1:40:48Mayor Quinto: Okay, thank you very much for stuff let's go to councilmember radack go ahead.

1:40:54Councilmember Rudnick (she/her): Thank you mayor, I have without exaggeration three pages of questions, so I will make sure to tailor it down as much as possible, so.

1:41:07i'm I can start actually i'll ask this to chief cook Tony I can put my questions into buckets kind of these big categories or I can can hit the questions I think, need to be asked first so.

1:41:21Michael Pigoni Fire Chief: My category or by importance either that's just go by category.

1:41:26Councilmember Rudnick (she/her): Okay category let's talk kensington okay so set is 3.3 in the.

1:41:34In the gop it gives a framing a bit of what kensington is as a community services district, and then in the appendix there's a little bit more about kensington however what's really unclear in the gop is.

1:41:48So if Elsa Rita we we are kensington contracts with us, if there is a significant event.

1:41:56We are the ones who respond but there's also, I think the language that was used was related services as far as what the kensington community service district is providing for the residents.

1:42:07i'm asking this because i'm curious if our own disaster service workers in are going to be responsible for aid to kensington should there be a major event.

1:42:21Michael Pigoni Fire Chief: One you mentioned two different districts, you mentioned community service district, which is their police department.

1:42:27Councilmember Rudnick (she/her): Yes, that was what the language in the report so whether or not that's correct or not that's what's important.

1:42:33Michael Pigoni Fire Chief: Okay there, there may be there may be there may be some cleanup language there.

1:42:39Where our responsibility as a city would go would be from the fire standpoint.

1:42:45Anything the fire department is doing within the city, we would do with in kensington and that would deal with medical that would deal with fire suppression.

1:42:55Seen stabilization, it would deal with it would deal with anything fire, you know that that that the fire department would normally deal with for.

1:43:07From a cost standpoint, we do a reconciliation well obviously once we get into recovery phase, we would have I mean we would coordinate with kensington to also do a declaration and numbers, the declaration, but we'd also look at them recovering what they can recover.

1:43:28But in the long run their whatever costs, there are obviously well that's not recoverable is kind of come out of the fire department's budget and, while those would be the initial you know payment or the initial.

1:43:43Costs coming out of general fund, every year we do a reconciliation from the previous year, and you know again that's why documentation is so important, it would you know they would, in essence, take care of you know that those additional costs up there.

1:44:00Councilmember Rudnick (she/her): Well, how about for evacuation and shelter.

1:44:04Michael Pigoni Fire Chief: And, well, I mean evacuation and shelter, I mean, as far as that, as far as working on an evacuation plan.

1:44:13I mean we have we have worked in conjunction both with the officer ITO PD and with kensington PD on different plans for.

1:44:22As far as actually doing the evacuation that would fall that was, I mean we might have some part to do with it, but typically we're going to be involved in the mitigation of whatever the incident is and just such as we did.

1:44:38Three weeks ago, I think we did a an evacuation drill in kensington using the zone haven there PD would be responsible for dealing with that.

1:44:48Councilmember Rudnick (she/her): For her sheltering is Elsa Rita responsible for their sheltering.

1:44:52Michael Pigoni Fire Chief: No, I mean well, quite honestly, that is, I mean i'll be very honest with you and that's the reason for doing some of these drills.

1:45:03or actually just doing more training.

1:45:06I believe I mean depending on the answer that neither kensington nor Elsa rainbow is really is really set up for sheltering.

1:45:14You know I mean our I mean the evacuation plans, right now, have always been you know pretty much get out of town.

1:45:23And I mean, yes, we have the Community Center the Community Center I mean other than we have a big area there, maybe we have some you know, we do have some.

1:45:32features that might be able to be used, you know, we do not keep cash costs there, we do not have portable toilets or showers.

1:45:41It does not meet let's put it this way, it does not meet the state definition of an evacuation Center I mean can we people there sure we put people there, I mean nowhere close to what we're going to be evacuated.

1:45:55Councilmember Rudnick (she/her): And that's a huge challenge because to us at this point from reading this gop it seems like we're just going to defer to the county.

1:46:01But the county itself doesn't necessarily have a plan for West county they're going to be calling Red Cross and saying how do we shelter all these people I think it's really important for the public to understand what we do and don't have the capacities for.

1:46:16That brings me to some of the department so piece, and I should also preface that I do have.

1:46:22A little bit of technical understanding of this, so I know that we weren't given that huge 500 page binder but my real concern is that.

1:46:32This without having an emergency services coordinator someone who can own this that's not justice at this point it's the city manager's office which we understand is very understaffed.

1:46:45If we don't have someone owning this this will become a document on the shelf it's not just about having drills it's about really putting.

1:46:53These processes in these checklists through the paces to see and make sure it's a valid data, we need to go through a validation process to make sure that all of this works.

1:47:04Thank you for the correction on the Carroll ECHO, because I do think that they are the folks at this point in our area who are doing the most when it comes to emergency services and emergency or non city emergency responses, a lot, and so in the ios side, all the different.

1:47:23acronyms soup or abbreviations abbreviation soup, I should say um so with.

1:47:29The it was 4.4 and this mitigation plan they're talking about public outreach and education, since i've been on Council, we have not and correct me if i'm wrong I don't believe we posted any CERT classes.

1:47:42And I do know that we updated the cost of CERT classes in our fee schedule, but it's very clear to me that we're saying that these systems exist for the public, but they don't really.

1:47:55They exist in writing their existing in a document that is ticking the boxes of compliance but we're not actually create this is not a living breathing document without those classes that were provided to the public.

1:48:08Michael Pigoni Fire Chief: Well, and i'm just too well since you've been on Council, you are correct.

1:48:14Because I mean basically with we were very active with CERT up to.

1:48:21Up to carve it up to march of 2020 and we were putting on we're putting on to four.

1:48:30classes, a year, which is the multiple I want to say eight classes, along with doing the Saturday boot camps.

1:48:40We were doing the cpr I mean we had a very broad or a very full schedule of both both CERT and first aid and cpr that can do as well, it came to a screeching standstill for two reasons.

1:48:55One was one was was the financial crisis that way, if you remember that is one of the things that we cut out to save money.

1:49:03Even though people do pay for it, it costs more it costs more to do the training than what we get from the from our from our residents, but the bigger reason that we cut it out was because of the coven we even during one of the down, you know when one of the down.

1:49:22points of before the Crown came we we tried to do a cpr class pretty much nobody wanted to do it and and by the time we had it scheduled that things were you know I guess it was.

1:49:33A positive thing that we didn't end up doing it, for it is on our plans to bring it back.

1:49:39It will be in in this upcoming budget with the true hopes that you know things day, even though it's picked up a little bit and i'm sure you've seen the one email that I.

1:49:50came from a resident that will be very honest with you, I took offense to it because there were things in there That said, I think the term was teaching release.

1:50:02keep in mind, I mean don't disagree with you an emergency coordinator that can that can keep people like that energized that's great.

1:50:11But keep in mind, you know, Sir, Sir, is a is a Community oriented, it is designed for people it isn't.

1:50:19While the fire department or an emergency coordinator can go out there and basically you know, do the do the rah rah keep them going do drills.

1:50:29Community Sir very much like fire wise very you know is, these are community groups, they are meant to function, they were supposed to have Community captains.

1:50:40That keep their neighborhood up and running for it, you know it was designed for those captains to keep it running, we have had very poor I mean some areas we've had very good.

1:50:53Michael Pigoni Fire Chief: Very good response we've had other areas where we cannot get people who we got people to say they want to do CERT but nobody wants to be in charge, nobody wants to take the responsibility of keeping it going.

1:51:07Councilmember Rudnick (she/her): And sorry there.

1:51:10and spoke to the point of CERT one of the things that i'm thinking about exploring potentially considering doing a motion for is.

1:51:21We don't have a lot of spaces, where Community Members can discuss preparedness in a way at the city level, aside from coming to Council meetings when we're talking about its agenda is or commenting on an off agenda topic at the top of the meeting.

1:51:38We have other jurisdictions around here have.

1:51:43Disaster fire safety committees and have groups of Community members that are able to come together what I would love to do is.

1:51:52Ask, and this is potentially going to become emotion, but i'm not quite there yet is if we could ask staff and give them a few months lead time and it shouldn't be a heavy lift to really look into what would make if we could take.

1:52:06The work that the crime prevention committee is doing with the police department.

1:52:10and truly expand it to be comprehensive public safety, make a public safety committee for the city of El cerrito that would be shared responsibility with the police department and the fire department, because these are the two stakeholders.

1:52:22that are going to need the most assistance and yes you're right that CERT activity is completely dependent on the volunteers themselves, but if we really as a city.

1:52:34Using as few resources, as we have we're using our people resources because else we go does have a very engaged population that wants to do it, but are trying to figure out the best way to to do this if we can create.

1:52:46A platform where Community Members can come together to discuss these issues so that is something i'm considering kind of looking at my colleagues to see if there would be any interest if I were to to make that motion.

1:52:59But.

1:53:02It also if sky could help me by helping to frame it in a way that would be logical, so it would be to ask of staff to come back to us with some sort of.

1:53:19Language or proposal for expanding the role of the crime prevention can be taking this existing committees existing Members that have tons of vacancies we're already having challenges getting folks to be there and making an overarching public safety committee for the city of El cerrito.

1:53:43Mayor Quinto: A bear potential chioma.

1:53:45Mayor Pro Tem Motoyama she/her: Can I make a suggestion, I think that that is in concept, a really interesting idea, but I think making emotion now and kind of making staff work on it, I think it would be great to have.

1:53:58are bringing it back or or I guess moving it to do it now, I think that we would want to have more discussion on it, and I think that kind of falls.

1:54:08Under kind of looking at our committee structures comprehensively, so I think that it would be good to bring it back, but I don't i'm I don't think i'm prepared to like indoors making that change right now is emotion.

1:54:23Sky Woodruff (City Attorney): Sorry, I was having a little trouble finding the mute button, but.

1:54:26What I was going to say is that I think.

1:54:30Not to be overly restrictive in terms of the brown act, but since the item was agenda is for review of the city's emergency operations plan I don't have any concerns about.

1:54:42Some direction to staff to agenda as a future item to talk about.

1:54:47Creation of a new committee or expansion of the role of the existing public safety or crime prevention committee to turn it into a public safety committee, but I I would probably frame it as direction to staff to agenda as a Council discussion in the future about.

1:55:06What.

1:55:08Sky Woodruff (City Attorney): How to constitute that that advisory body what it's what it's scope would be membership things like that.

1:55:15Councilmember Rudnick (she/her): that's a very lovely suggestion I appreciate it, and yes to make sure I didn't neglect anything um do we have so piece developed for the departments at the department level.

1:55:29Michael Pigoni Fire Chief: in regards to mean.

1:55:31Councilmember Rudnick (she/her): For operate for for continuity of of services for city services.

1:55:37I mean.

1:55:39Michael Pigoni Fire Chief: We have we have standard operating procedures as far as as far as our rescue suppression and medical I mean the emergency operations, we do out there.

1:55:52And we have and we have so pays for how you know how we hire over time how we, you know respond out of county I mean I mean yeah there's plus on top of it, the city's you know the employee regulations.

1:56:09Councilmember Rudnick (she/her): And then my final bit and then i'll sorry for.

1:56:13took a lot of time on this one, but I want to make sure that next step slide that you showed to me.

1:56:19really should have been and that's what I hope for us as Council and city management is that that really needs to be what's expanded upon and that needs to be what it is that we're moving towards.

1:56:31In the staff report I wasn't necessarily satisfied with the answer that training would be $5,000 and Yossi upgrades would be $50,000 I think that it would be great to get a little bit deeper analysis, because if half of.

1:56:47So i'm assuming it's that you know classes, the 100 200 series and the 700 800 series for city staff to be to be disaster service workers.

1:56:58If only about 50% are in compliance that one is it hot as hard to do those trainings because they're online and easy, but if we're really if we're going to do more comprehensive training with staff, which is definitely needed, I think that $5,000 is a little low yeah.

1:57:14Michael Pigoni Fire Chief: Basically, was coming up with an I mean you know, it was not meant to be a proposal that i'm looking for that much it was not it was just basically meant to be that me yeah the 5000 problem may be depending what we get.

1:57:30You know, it was matt more on the fact that there's some there's some big.

1:57:34there's some big bites out there, depending on how far the Council wants to go with that you know wasn't meant to be an exact.

1:57:42You know, give me this and i'll make it work type deal, I mean obviously anything like that would have to come back with a an item by item, you know our fq to you know see who's got the best deal out there, so strictly strictly an estimate.

1:57:59Councilmember Rudnick (she/her): Excellent Thank you and then I will wait with my motion after my my colleague speak, but I do appreciate sky, but the framing of the motion.

1:58:08Mayor Quinto: Okay, thank you very much mayor pro tem yama.

1:58:14Mayor Pro Tem Motoyama she/her: Thank you mayor, thank you, too, for for all this great information um I you know I am not a technician about safety plans, but I noticed that there's kind of a that really strict hierarchy here for how this plan works in our sort of operational area is under contra Costa county and.

1:58:41Mayor Pro Tem Motoyama she/her: Given that we're you know we're right next to alameda county How does it work for that coordination between.

1:58:51You know us and alameda county when the hayward fault goes it's you know it's going to take us all out.

1:58:58But how do we coordinate does it go back up to the captain, the townies talk to each other or does like elsewhere to talk to Albany How does this work in practice, you know, I think that it's you know there's kind of our immediate community, but we need to respond.

1:59:15As as a kind of a you know region is too big, but just we would be working you know our neighbors would be in trouble we would be in trouble we want to work as closely as possible with each other, how does that work in this kind of like very strict up and down hierarchy.

1:59:31Michael Pigoni Fire Chief: There right well there there's three different ways that it's going to work first off hand.

1:59:37With Burt I mean just dealing with Berkeley in Albany we actually we have auto eight agreements with them, you know so basically we go both ways.

1:59:45They you know they come to us, we go to them if we're dealing with the day to day type you know the structure fire, you know any you know major accident.

1:59:56We already have that cross county line built if we're talking something on the on the magnitude of you know, to ios sees opened up or you know dealing with something more county wide.

2:00:09i'm getting let's just say it's something and Elsa rainbow it has not, you know it's not affecting Berkeley or or all of an eight.

2:00:17We have the ability, through our dispatch to bring as far as resources are concerned, we have the ability to bring resources, the initial push of resources across the county line.

2:00:29Through our dispatch Center if we're looking at something major you know let's take the earthquake.

2:00:36Then callow yes, are you know are basically the state requires that we be basically follow the as you put it, the hierarchy.

2:00:47We have to go to the county the county is going to go to region and region, then well, which, in this particular case region is alameda county alameda county dispatch is the Center for region to.

2:01:04But they but, in essence, it has to go, it has to go up to region to determine what we need, or the same with Berkeley if it's something major and they want resources.

2:01:16From wherever it has to go, you know, to reach in and then they'll reach out and put and and deal with the ordering of the of the resources if we're just talking about resources, it is identical So what we do.

2:01:32send out strike teams.

2:01:35it's very much that way, but you know, but the plan you know, just as we have a hierarchy on the fire ground or police to have one, you know, on their emergency saying as to who reports to WHO.

2:01:47and dealing with that in dealing with the emergency plan, even though, yes, we are close to them as far as the big picture is concerned, we do have to follow the, we have to follow the trail.

2:02:01Mayor Pro Tem Motoyama she/her: And then My other question about coordination is um you know when the LCD high school was being rebuilt, they had a lot of Community meetings.

2:02:12And at those Community meetings they explained to us that the ultra high school field was a refuge area, so that when the earthquake came.

2:02:22You know that's where like Red Cross would set up and that we would all go there, so it doesn't sound like that's the case, but how do we coordinate, how does the coordination with like school districts and school district properties work in implementing this emergency plan.

2:02:41Michael Pigoni Fire Chief: Well, I mean you mean one we're talking about temporary refuge tra a temporary refuge area.

2:02:49I mean, as far as making I mean a refuge area versus a shelter shelter is going to be something where where we have the we have the capability of people, you know, potentially, all the way up to sleeping.

2:03:03But we're going to have the facilities for you know once they arrive, we can open the doors and and we have enough bathrooms to handle whatever crowd there is.

2:03:14you're very correct that you know that the football field can be a temporary refuge area any Oh, I mean the open space where except it's a little hilly but where the portal a junior high used to say, I mean all of those can be temporary refuge areas Red Cross will come out, they will.

2:03:33They will deal, you know with trying to feed people and maybe find housing or or hotel rooms for him it, you know if we're dealing with something where people have lost their hotels, but they do not, the Red Cross, does not have the capability of turning that football field and to a camp.

2:03:55You know what I mean not I mean in no time quick anyway, you know I mean, yes, can they come out and they feed people.

2:04:02You know me Kansas city come up with you know, being able to call up an order up portable toilets, you know how fast, can we get them, I mean that's I could go on and on, with can we get certain things done, that is where it comes down to, as I said, we need to drill, we need to you know.

2:04:23We need to make sure that those people who have these responsibilities are able to deal with them on a on a better basis and.

2:04:33You know, and again that's where I agree with a Council member redneck that you know, this does take a person, you know, to keep their eyes on it to keep you know, to keep the ball moving it is, it is.

2:04:47Maybe not a full time job, but it is a it, but it is a job that you know takes time, you know it's probably something that can be coordinated into you know into another position somewhere.

2:04:59Mayor Pro Tem Motoyama she/her: Thank you.

2:05:00Mayor Quinto: Okay councilmember fidelity.

2:05:03Councilmember Fadelli: Thank you yeah a lot of meat lot of stuff to review here.

2:05:08I wanted to ask what does the whole community approach mean when you use that and does that at all I know, the purpose is to approve this and then to start the process, but does that involve the public at all.

2:05:27Michael Pigoni Fire Chief: Yes, that's that's the part in the end, where I said reaching out to our stakeholders, the whole Community approaches, is where.

2:05:35Everyone is going to be involved in it.

2:05:40Again, if regardless if they're active not active, you know are getting our CERT people involved in something we.

2:05:48Have you know if we ever get the firewalls communities involved, and you know those are people that I can come together as a group it's getting all of the different utilities that I spoke about is getting.

2:06:02Okay, going to you know the bigger companies to be able to put out, you know, maybe safeway for food it's it's pretty much everybody look pitching and to make the situation better whatever.

2:06:17Councilmember Fadelli: Well, I think I think what we're getting to that's a grand goal, and I think I want to applaud what Council member rabbinic was talking about, because the.

2:06:28No matter how big or small report can be up on the on the shelf and not acted upon and we're in a process and a situation where we don't have any staff to do any of this right now.

2:06:38And I do think we do need I applaud what she said about and you agreed, we need someone to focus on this, and not just have the report up there.

2:06:48hire our city managers overworked and doesn't have enough time to be in charge of this, I wanted to, I wanted to, and then we need a CIO who, who I want to ask who would be our public information officer.

2:07:02Right now, we got your answer, that is, we don't have that yet right now.

2:07:06Michael Pigoni Fire Chief: That one.

2:07:07Councilmember Fadelli: So this is all I would.

2:07:08Michael Pigoni Fire Chief: Say yeah it's.

2:07:11That would fall like that would fall well the city manager would probably be.

2:07:15Right be too tied up on it, so I would probably fall on to the assistant city manager, if not the police chief for fire chief.

2:07:22Councilmember Fadelli: Right.

2:07:22Michael Pigoni Fire Chief: On availabilities of it.

2:07:24Councilmember Fadelli: But then.

2:07:24Another exercise another big exercise is educating and dealing with each department to coordinate all this so that's a Herculean effort in front of us here and I get tonight is just to approve this and move forward and shape it up and get it ready.

2:07:43But i'm just wondering realistically i'm hoping that city staff and our administration views the need to focus somebody on this to be in charge of this.

2:07:54And maybe the idea, I think that the Council Member was talking about redneck is.

2:07:59We have people that want to be involved, maybe they maybe that's an answer and getting more people insert back in back in the running again, so I think.

2:08:10We can approve this, but the effort is yet to happen, and I think it may be a year from now, but that quote you kept using we're not going to be ready, a year from now.

2:08:24we're not going to be ready, maybe two years from now, so we just need to come back to this and come back to this, and I think this is a disaster if we have a staff priority i'm there with.

2:08:35councilmember rudnick I think we need to focus on that my last question is that 50,000 what is that for again that $50,000.

2:08:47Michael Pigoni Fire Chief: Well, well one just clarify that's an estimate looking at in a and I guess in a very in a very broad picture.

2:08:56It would be and i'm not saying, these are the exact quantity, but it would be like eight or 10 dedicated laptops that are along with a long with a network system that stands alone, the printers and and basically a system that you can.

2:09:15unfold or not unfold, but open up set up it's independent of the city's network, it will be, it is designed to.

2:09:24to tie all of the laptops and printers together, it is designed to hit the cloud, which is how we would an ios basically a cloud based dlc, which is how we would communicate with the county.

2:09:37And then, from that point if it's again, not knowing what the what the situation is if the city's network is still intact and we can tap into that.

2:09:48So much the better, but it's mainly having having a a cache of laptops that are pre loaded with the theme of plans are with the fema forums, along with the incident Action Plan forums, that that would be utilized for for managing a large incident.

2:10:09Number of our people now have laptops you know they're all different types they don't necessarily talk to each other, they may have different operate, you know, some may have windows 10 so I may have whatever this would be.

2:10:22This would be a system that literally is dedicated to 111 function and that's running an IOC and they're you know they're.

2:10:33All identical.

2:10:35Councilmember Fadelli: Okay um and can I ask our city manager just one question because there's a lot of stuff here.

2:10:44We have an assistant city manager who's leaving we don't have a we don't have an ipo.

2:10:50Karen Pinkos (City Manager): not leaving.

2:10:52Councilmember Fadelli: Well i'm saying in December she'll be gone for six months or so.

2:10:57Karen Pinkos (City Manager): that's to be determined, but she's not leaving.

2:11:00Councilmember Fadelli: She well.

2:11:02Karen Pinkos (City Manager): She will maybe on medical leave yeah.

2:11:04Who.

2:11:06Councilmember Fadelli: She might be a maternity leave, oh okay.

2:11:09i'm just wondering on those two Korean a urine char you will be in charge, if there is a disaster in three weeks from now.

2:11:16who's who's your assistant and who's our information officer good we know those things yeah.

2:11:22Karen Pinkos (City Manager): We would, we would have that function within the department, so if the disaster would happen tomorrow than I would be the eeoc Director or the police chief, and I would be assisted by the police chief the fire chief and the assistant city manager I would.

2:11:36I would designate one of my department heads to be the pto.

2:11:42Councilmember Fadelli: And can that happen sooner than later, so they know when we, I mean we can't be too ready as the fire chief and said.

2:11:50Karen Pinkos (City Manager): Right and.

2:11:50And I just and just just to kind of you know tag on to a little bit of what the chief is saying you know we have.

2:11:58One of the things that he and I were very clear on when we both started in our leadership roles in 2019 was that the gop was.

2:12:08Very much outdated and we needed to update it and that's what he started doing right, then, and again the pandemic really sidelined, a lot of this.

2:12:17The staffing issues are absolutely that's that is a, that is true, however.

2:12:23We also have to remember that we've never had an emergency coordinator, at least not in my time here that is separate and we have maintained.

2:12:30This gop we have done drills in the past it's been several years and that's again, one of the things I wanted to change.

2:12:37But this has always been under the purview of the fire department and if the training officer of the fire department.

2:12:43So without an emergency coordinator separate position what we will do is, we will utilize the training officer, we will utilize.

2:12:51The fire department, the new fire chief who comes in, will be essentially in charge of making sure all of the training is done at the staff so just like everything else, we will make do with the staff that we have.

2:13:01We are not going to be missing anything, because we will whoever is here, we would assign it in the case of a disaster, for example.

2:13:10One of you could be out of town any number of our staff could be out of town and it is a State law.

2:13:15That every single public employee is required to report to work or to their nearest City Hall.

2:13:22If there is a disaster declared So whoever is in this building will take on those roles, what we need to do and what we've been deficient on frankly, is that we need to make sure our staff is trained and up to date, which again since.

2:13:35Chief gunny and I started our leadership here, that is what we have been focused on and so that is what we will continue to focus on so.

2:13:43I don't want the Council and I don't want the Community to think that because we're understaffed we're not going to be.

2:13:48able to handle a disaster because that's not true, whoever is here, and whoever is trained will step up and do the job and we will fill in because that's what we do.

2:13:57Karen Pinkos (City Manager): You know that's just kind of how we've been doing.

2:13:59So I just again I don't want to I don't want to scare anyone to think oh God we don't have an emergency coordinator, no one's going to do this that's that's not the case, we will all step up and fill in and once we're able to.

2:14:10restore some stuff once we're able to you know, yes Alex maybe go on go on medical leave, but so could any of us go on medical leave I could get hit by a bus tomorrow.

2:14:21Councilmember Fadelli: And character and I just want to say i'm not trying to be critical, because you guys have done a great job i'm trying to be supportive and ready for what could happen in two weeks, you know I it's just.

2:14:37it's never too early to be ready to know what the roles are going to be so that's all i'm saying so.

2:14:43Karen Pinkos (City Manager): And I, and I appreciate that I just you know I just don't want the Council or the public to think that we're not trying to be prepared and that's exactly what we've been we've been working on and.

2:14:53Councilmember Fadelli: Well, we do have a staffing issue and that's that's what we have to talk about with everything we plan and every budget item will this $50,000 be in our budget the budget request coming before us.

2:15:07Michael Pigoni Fire Chief: I mean, at this point, as I said, that was an estimate.

2:15:10Councilmember Fadelli: not going to be in the budget to us.

2:15:12Michael Pigoni Fire Chief: Well, if if the direction that the Council wants or goes, or if the city manager wants, I mean what we have to do is get an exact quote I mean or get an exact price.

2:15:23Councilmember Fadelli: Well we're gonna prove this tonight, probably so maybe there should be some money in the budget for the training process.

2:15:29Karen Pinkos (City Manager): And, just like everything else, we would need to balance that, along with all of the other things that we.

2:15:34Councilmember Fadelli: need this is pretty important.

2:15:35Karen Pinkos (City Manager): Okay, so.

2:15:37Mayor Quinto: yeah let's remember Council member fdic give your hand up.

2:15:41Councilmember Rudnick (she/her): yeah i'll keep this very short, which is with State law.

2:15:47Public Employees can self certify an opt out of being disaster service workers also when we were talking a little bit about some of the.

2:15:59The equity and response, I think, is a piece that we didn't really talk about in this which I think it's important to highlight that in house Rita we have a lot, we have a pretty significant vulnerable population, especially with our.

2:16:13With your senior community to make sure that they're able to be properly evacuated, so I deserve little things that we didn't talk about.

2:16:22Initially, but I do think it's important that we daylight, some of these issues that we do have pretty vulnerable population that's going to need a lot of assistance in this time.

2:16:32Also, while you know we're talking about the staffing issue, we do have a very lean lean to city right now that we're operating, but if there's a major emergency major event.

2:16:44People still need to take breaks that we'd have to really figure out how we're going to cycle people in and out as we keep the continuity of our services going, and the response so.

2:16:55I do think that, yes, I appreciate.

2:16:58The city manager saying I that the public should not be freaking out that we haven't had an emergency.

2:17:03Services coordinator oh my gosh we really need this, but what this plan, I said it before i'll say it again.

2:17:09This plan day like that we need to have a staff member and else Rita who is on this and it doesn't need to be their full time job and i've said this before if it's a.

2:17:17Joint CIO person who can serve as a CIO and then also can be responsible for the gop as well as working with our regional partners because we haven't even discussed the regional partners and how important it is that we have the stakeholder groups in the conversation okay.

2:17:36Mayor Quinto: Thank you very much, Council member of the Council that variable some.

2:17:39Go ahead.

2:17:40Councilmember Abelson: yeah um I remember when the City Hall opened and shortly thereafter, as I remember it it couldn't have been before, because there was no City Hall.

2:17:54We actually had trainings.

2:17:57With the opening up the eeoc because the eeoc is is the City Hall, and before that we I think really didn't have any oC.

2:18:09That that we didn't have it and we didn't have trainings but one of the things that I remember being talked about during that period of time, when we were.

2:18:21Having what I would call a lot of fun opening up our ios the closing it, you know training was all about training really and was that you don't really know who's going to be here when it happens, whatever the big it is we don't know that.

2:18:38Employee one's going to be here, we don't know that it's going to be one to not none of those guys are here because it's the middle of the night and they're at home in bed.

2:18:48And the people who are the people going to be here, so one of the things that was said.

2:18:54Was that the people who are more likely to be here, but again, not definitely no one's definitely going to be here at any point in time, because we all go somewhere at some point in time, but the but the people more likely to be here are, in fact, the people who live here.

2:19:14which is to say that some of this cross training really does need to be.

2:19:23In Community based.

2:19:26And that that's one of the from my point of view, from that this other discussion that's a reason to support programs like CERT where a lot of.

2:19:38Support can you know be occurred among the people who are more likely to be here, but having having said what what I just said, I was wondering Mike if you could.

2:19:52Talk about your thoughts about.

2:19:55who's really going to be here and who does it, I mean if we had an llc person there they're only going to be on duty theoretically.

2:20:06And that might mean around about what half the time third of the time somewhere along in there and so So how do we get this cross training going.

2:20:18Across enough people that somebody is actually going to be around when the event happens, you know what my test question is from was I clear enough i'm not sure.

2:20:30well.

2:20:30Michael Pigoni Fire Chief: I mean what i'm what i'm getting at is it how, how do we facilitate there's training.

2:20:37I mean again this is going, this is going to come back down to.

2:20:43As as we've all stated the meeting somebody whether we call it an emergency coordinator, whatever the title would be a person that's going to line that up.

2:20:55You know I mean there, there are also whether we do in house training, there is also classes you all say puts on classes.

2:21:05numerous times out of the year, the county puts on emergency operations Center classes, again, it takes, you know people out of the out of the city to go to the classes.

2:21:18But I mean that is the only way we get them trained and keep in mind also that you know through what we were talking earlier about going up through the region.

2:21:28We can also bring in incident management teams, you know I mean, especially if it's something localized for Elsa Rita.

2:21:34And you know we can bring in most of them are going to be firebase but you know we can still get trained people in to run a lot and I don't mean just the fire side of it.

2:21:45I mean we have we have members of the fire department that are part of an incident management team they're dealing.

2:21:51They happen to primarily deal with communications, but there are people out there that deal in logistics there's people there's firebase people that deal and that deal and finance, you know there's all sorts of.

2:22:06You know my bring in an incident management team that will that will move in and take over for us.

2:22:12And that's great on a localized event, but if we're dealing with something you know Bay area wide, then it then basically it's going to come back down to us.

2:22:24You know I mean getting the training is not hard part it's it's the coordination and it's you know it's somebody to run the program on it and and it's going to have to you know it's got a special person that you know is good at Community outreach.

2:22:41and good at you know, obviously, coordinating you know within within the city or.

2:22:49Mayor Quinto: Okay, I very much appreciate what you just said i'm speaking to our colleagues in Santa Rosa I did.

2:22:57hear about what they have to do and and what they did, and what they learned and many of these communities up there are having drills all the time, so but definitely look forward to.

2:23:12Having that happen here in the city ball, so we do highly recommend our residents to take the CERT training and here in my neighborhood we have a lot of.

2:23:23Our residents that are part of that radio am group been and will need to coordinate with all of our Community partners, but making sure that in every neighborhood we have.

2:23:35A lot of new residents and I highly recommend that we start the CERT program again and start doing these trainings are I remember, I took the training back in 2018 and hoping that my colleagues will do the same let's go to a public comment, we haven't gotten there yet, but.

2:23:55Madam clerk do we have any speakers for on this issue.

2:24:00mayor, we do have some hands of a while we give everyone else, an opportunity to raise their hand to request to speak.

2:24:06i'll just quickly announce that we did receive public comments on this item which were posted online prior to the meeting as supplemental materials and provided directly to the Council members those comments were received by Donald Simon and howdy gowdy.

2:24:23And then we, at this time mayor, we have just two hands to speak, if you can confirm the three minute time limit.

2:24:32Mayor Quinto: sure, bring them up just fine.

2:24:34Thank you i'll go to our first speaker, which is howdy howdy howdy you should be able to unmute and begin your time now.

2:24:42Howdy Goudey: hello, thank you mayor and Council members name is how to get a live in Elsa read Oh, and I appreciate.

2:24:50It began his comments about.

2:24:53Taking the feedback to revise the name of the ham radio group.

2:25:00I am representing Carol ECHO and current President of America, and we are an amateur radio.

2:25:09Community group that has been organizing I mean it's long standing group of maybe 25 years but recently it has grown and reorganize over the past five years, and had a lot of positive interaction with the city.

2:25:26City Council co sponsored us and in.

2:25:30And we've been doing two annual radio communication exercises.

2:25:36Each year, and including just this past Saturday, so we.

2:25:41During the pandemic we weren't able to.

2:25:45Howdy Goudey: utilize the ham radio.

2:25:48equipment in City Hall for for a test for a while, but this last.

2:25:55Saturday, thanks to help working with the fire department, we did activate the amateur radio equipment in the.

2:26:04City Hall usc as part of our exercise across El Segundo and kensington and we had a very successful drill, so we are practicing for.

2:26:16Community communication and can feed into Yossi operations if desired and we would be happy to coordinate with the city on any drills involving activating the ESC and simulating information coming from the Community, through the.

2:26:39Radio channel so.

2:26:43yeah I want to thank Council for.

2:26:47Taking this topic very seriously and discussing it a lot tonight I hope it will be a ongoing activity that you know continues to maintain attention and.

2:27:03You know, I think.

2:27:06that's that's basically where they have to comment, so thank you for.

2:27:16Oh.

2:27:17yeah Thank you.

2:27:20Mayor Quinto: Thank you.

2:27:21Thank you, and next speaker is donnie donnie you should be able to unmute him begin your time now.

2:27:30Donny: Thank you do is via audio coming through yes, thank you okay first i'd like to thank chief are going for all his stellar work with the El Segundo fire department he's also very congenial and and.

2:27:51humble person has made himself available in the past and we'll definitely sort sorely miss him.

2:28:00I just want to point out a few things so one is.

2:28:04Doing emergency fire work or.

2:28:09search and rescue whatever all the things that medical.

2:28:14Help that the fire department does on a daily basis is obviously very different from a disaster.

2:28:22Where there's a widespread.

2:28:25Need for for those services and that the fire department, most likely would become overloaded.

2:28:37And it was a hayward fault scenario anything this predicted around a seven we won't have Albany Berkeley Richmond or any other any other neighbor neighboring.

2:28:55first responders to help out because they'll be busy with their own own stuff.

2:29:01So we have a window usually I would say 24 to 48 hours in which.

2:29:08Most of the needs of for the residents will be.

2:29:15severely hampered.

2:29:18or let's see, this is a there would be a need within the Community to maybe.

2:29:24Help out and to provide services like search and rescue like damage assessment like medical triage and maybe minor fire fighting small fires and that's a CERT program and I like to point out that the CERT program in some areas, and not just.

2:29:48Teaching release and, yes, that was me make making the comment in my written comments.

2:29:57It.

2:29:58I understand.

2:30:01The need for for connection between the city and the CERT program there has to be some interoperability some structure, they might not we need, I think it helps to read oh definitely there's a need for that.

2:30:19And chief gibson did provide a lot of that help before he moved on.

2:30:25So I would like to support the idea of some kind of.

2:30:30Specific emergency management.

2:30:37Emergency.

2:30:38Mayor Quinto: manager the time's up.

2:30:39Okay, I got three minutes early Thank you.

2:30:44It is considered request to speak on this item name.

2:30:47Mayor Quinto: let's bring this back to the Council any final thoughts councilmember fidelity.

2:30:52Councilmember Fadelli: Yes, I just wanted to thank the city and the chief for this timely report it was do you consolidate it down to being readable and to being accessible.

2:31:05And I think it's we see the writing on the wall and we're again we're never like your quote says we're never too too ready for this.

2:31:13I think the key thing we need to remember is we need assignments, and we people just need to know who's in charge of what and that's what we all feel better about.

2:31:24I had actually forgotten that at the county level supervisor Julia asked if I would be the number four person out of his staff.

2:31:34To be a communicator and I know I am that person, so we have a meeting every twice a year, and I say I will communicate, as you tell me, too, and I think our city, we just need to know who's going to do that and who's in charge and.

2:31:50we're never going to be to ready, so thank you staff and cheap cheap.

2:31:55Mayor Quinto: councilmember rod neck.

2:31:58Councilmember Rudnick (she/her): And I would like to put forward that motion to have staff look into a present options for us for creating some sort of committee related to public safety, so I forget the exact language that sky offered, which I thought was really elegantly put.

2:32:18Sky Woodruff (City Attorney): i'll.

2:32:19i'll do my best to remember my own words.

2:32:22I believe it was direction to staff to return with a future agenda item to explore the creation of a public safety committee either a new one, or by reconstituting the.

2:32:38Crime Prevention committee.

2:32:39Councilmember Fadelli: The second that.

2:32:41Mayor Quinto: Okay, I have a motion by redneck and second bite to Delhi men Clark.

2:32:47They are keen to.

2:32:48Yes, mere pretend multi yama.

2:32:51I can't remember ableton.

2:32:54I remember fidelity.

2:32:56I can't remember redneck.

2:32:58I machine carries.

2:33:02Mayor Quinto: Very good, thank you very much, chief pagani and we will see you on Friday appreciate this thorough.

2:33:11Look at this and know that we will all work on this city manager can pick us.

2:33:18Karen Pinkos (City Manager): Oh, thank you for the motion, and now we would like the City Council to consider that resolution to approve the plan.

2:33:25Mayor Quinto: Okay i'm councilmember evil so.

2:33:28Councilmember Abelson: Yes, that's why I had my hand raised is to make sure that we covered it, so the actual agenda item is to adopt the El Segundo emergency operations plan, I see this as a.

2:33:43Living breathing document.

2:33:47That changes over time so it's not that we have to have every.

2:33:52You know, we don't like.

2:33:54Create it and then put it on the shelf, this is not that kind of plan, this is an active plan so it can need work, but we can still adopt it tonight, as I see it, and so my I have emotion.

2:34:09you adopt the 2022 civil service emergency operations Plan after thanking our outgoing fire chiefs are doing such a good job and our city manager for helping to make sure that happens.

2:34:29To bring us this far, thank you.

2:34:33Mayor Pro Tem Motoyama she/her: Thank you.

2:34:34Mayor Quinto: yeah the second from be or pretend bowtie imma.

2:34:38holly go ahead.

2:34:40Here quinto.

2:34:41Yes, me or pretend to me I can't remember abramson.

2:34:46I can't remember if you Delhi.

2:34:48I can't remember but Nick.

2:34:50Councilmember Rudnick (she/her): I, with the hope that we can have a dedicated staff member to work on this going forward so it's not shelled.

2:34:58fashion carries.

2:35:00Good.

2:35:00Mayor Quinto: Thank you very much thank you.

2:35:04very much appreciate it okay next we will have our general fund budget quarterly update through march 2022 and we do have Sandra the Leader finance director treasurer of the city of also Rita go ahead Sandra.

2:35:21Sandra Dalida: Hello i'm glad that you're still here and i'm still here.

2:35:27I wanted to this is agenda item be HP and the request is to receive and file and update to the city general fund revenues and expenses expenses for fyi.

2:35:42Through march 22 and i'd like to open by thanking city manager and the assistant city manager and the Department directors i've been with the city for eight weeks and without their support.

2:35:56Throughout this eight weeks, it would have been a greater challenge that i'd has been.

2:36:01So with that i'd like to give you just a general summary and then we open it for questions the general fund revenues are on on track to exceed the amended the amended budget that you attended.

2:36:13Last month for revenues and expenditures and the expenditures are protected, to end the fiscal year slightly below budget.

2:36:21And so, with a very, very conservative fiscal year and fund balance between 500,600 thousand.

2:36:30So i'd like to just briefly step you through revenues first so third quarter general fund revenues and expenditure attachment is the detail.

2:36:41The staff report is just a summary with highlights, but the supplemental information provide you a greater detail for people that like to see all of the detail it's there for you to read the highlights it's in the staff report.

2:36:55So as of the end of the third quarter, we had 29.4 million in revenues, or approximately 68% of the revenue budget.

2:37:06Well you're you would probably ask how Why would I say that we will exceed revenue budget of course 68% the third quarter.

2:37:15that's because revenue is not cyclical like payroll it's not every two weeks, and the same amount comes in approximately the same amount.

2:37:23Our biggest revenue source for the non department specific revenue is property tax we get our first batch in November, you get a second batch in April, it came in the first week of April, which is after March 31, so I do not included in this report, you get 4.5 million in revenue.

2:37:45For property taxes.

2:37:48Sandra Dalida: yeah I also do not include the LIFE interest which was posted the first week of April, so I could not include it.

2:37:55We also have 20 50,000 coming from shared revenue with sales tax revenue from the city of Richmond for home depot sales tax that's not included in this.

2:38:06Also, the cannabis revenue is not included in this it came in in in April, so if you consider the additional revenue that posted before April 15.

2:38:16we're closer to 81% of our revenue with still two and a half months left to go that we haven't even factored in, yet.

2:38:25So with That said, I am comfortable saying that we will exceed our revenue projections, we still have transfer revenue our property transfer tax is coming in that are real robust.

2:38:37That was announced in April is more robust than most other months so i'm really confident that our revenue will exceed.

2:38:46Budget projections, and then, just as a summary for expenses our expenses are a budget is 42.3 million, and that was after the city council.

2:38:57added a little over $2 million for the amended budget so year today, if you look at our salaries and benefits, which is 75% of the budget.

2:39:08we're at 21.7 expenditures and that's 70% of the budget at the end of the third quarter so we're below the expenditures in our largest expenditure category.

2:39:21that's primarily due to vacancies, and it does include overtime, so the overtime is paid for through salary savings from they can positions.

2:39:30The Department expenditures have remained in budget, so it varies by department it varies from 63 and a half percent of their budget to 72 and point six of their budget.

2:39:43So I am confident, I really feel competent, I think the city manager does, as well as well.

2:39:50that by the end of the year we will exceed our revenue projections, and we will be slightly below our expanded your projections, I also wanted to.

2:40:02give you a slide to help facades and things in perspective for this year you've had a several years a struggle.

2:40:10And to give you an opportunity to celebrate how far you've come, I just have one little simple slide to give you a quarter three by quarter three to see how much you have achieved and give me a minute i'm going to share my screen let's hope it works.

2:40:30I hope you can see it it's a simple graph and what you're looking at in the upper half of the slide is you're looking at quarter three for 2019 and you're looking at quarter three for 2020 quarter three for 2021 and quarter three year today, if you look at quarter three in the year.

2:40:59You can clearly see that you were 20% in expenditures above your revenue.

2:41:04You can also look at 2020 you can see that you were far above your revenue in that year as well, and then in 2021 you were 9% in expenditures above your revenue.

2:41:16Well let's look at where we are today at the end of quarter three your 2% and expenditures below your revenue.

2:41:25So you've accomplished a lot and you've come from quite a trough and I think that's attributable to everyone's effort in the city.

2:41:33of being conscientious of living within their revenue budget the detailed chart below is is just a snapshot of the supplemental that i've given you now, I have to figure out how to stop sharing let's hope it.

2:41:52didn't work I stopped sharing.

2:41:54For me.

2:41:56Sandra Dalida: So basically you are on track to achieve your goal towards the city's strategic goal of financial sustainability and welcome any questions if I don't have the exact detail that you'd like, and let me happy to bring it back.

2:42:11Mayor Quinto: Okay Thank you so much Center deleted councilmember able soon you have a question.

2:42:17Councilmember Abelson: yeah I do i've been out sick for the last several meetings, and so I don't know what happened there really that is this when we get the same the same report each month, so we'll know how it updated or what was the what kind of presentation was.

2:42:39Are you planning art or have you thought about it too much.

2:42:42Sandra Dalida: And the agreement that is currently in places, you would have quarterly reports i'm working with the city manager to.

2:42:51review the types of reports that would be meaningful for city council to help inform your decision making process and for the city manager the department heads to help them manage their operations only over time, probably more from, but it will be quarterly at this time.

2:43:08Councilmember Abelson: I understand you may be working under that agreement, I thought we set it up for monthly, but the question I have really.

2:43:18is about cash flow.

2:43:21Sandra Dalida: perfect.

2:43:24I asked you pass it on consent and your cat yeah the cash flow is doing beautifully, I might add.

2:43:32We currently have approximately look at the end of third quarter at the end of March, we had approximately 25 million in cash so approximately.

2:43:4412 million and the investment fun and and probably 12.8 and investment fun and 12.2 in operating cash and I needed to observe your cycles since i've only been here eight weeks, I wanted to observe your debt to understand when your debt payments come when your.

2:44:04bond payment is due, when you've got some large asset loans, those are do what your typical payroll is and so now i'm going to adjust what's in the operating and move it over to life.

2:44:18And I know that there are some other things that you guys are looking at so i'm going to maximize the investment in life, for the time being.

2:44:26And, by the end of the month of the current month I will have shifted a considerable amount over too late now that I have an eight week impression to have done my investigation of your debt and what's do between now and the end of the year.

2:44:40Current month also we have a lot of pre payments that are due for a lot of it licenses so I needed to make sure we had enough to cover debt payroll emergencies, all of the pre payments and anything else that was not apparently visible in your financial systems.

2:44:58Councilmember Abelson: So, the one thing I at least i'm concerned about is whether or not we have enough cash for our low point during the year a low points.

2:45:10yeah and a quarterly report report doesn't feel like it would give me that kind of it for nation, because its quarterly you know it's a definitional thing can you address that comment place.

2:45:28Karen Pinkos (City Manager): I.

2:45:29guess that Council members so as the we worked city staff worked with the City Council subcommittee of councilmember redneck and mayor pro tem O D yama.

2:45:42we've had a lot of staffing challenges, as you know, as we've talked about repeatedly in the finance department and, as I in and, as you may or may not know we've lost yet another.

2:45:57staff member will be leaving as of I think this week.

2:46:00And so we have been working with temps we've been working with consultants so putting together a monthly report this past fiscal year has proved to be a huge challenge and so.

2:46:10The committee agreed and reported to the Council that we would be doing quarterly reports at this time, the.

2:46:17One of the other issues, as far as providing the quarterly reports is that it allows the City Council to look at a greater period that provides an additional analysis.

2:46:28Of what is actually happening on a quarterly report and so right now, that is what we have been working with I know that the FAB has talked about.

2:46:38The FAB actually at their last meeting talked about whether they preferred monthly reports to quarterly reports, and of course at this, you know the city staff would certainly want to follow Councils direction, but at this point.

2:46:49We are asking to continue with quarterly reports at this time until we're able to staff up certainly able to staff up.

2:46:55Councilmember Abelson: Fine.

2:46:56Councilmember Abelson: The question I asked, I think what I heard what you said, but that wasn't my question, my question was about our cash flow.

2:47:07And order currently.

2:47:11we're we've been too close to the edge on that one that's why we had to borrow money.

2:47:18and

2:47:21I I don't know why we don't.

2:47:24Why, we were doing it.

2:47:28yeah I don't know why we've lost that detail so we.

2:47:32Karen Pinkos (City Manager): What we provided, which was on the consent calendar that Sandra referenced was our.

2:47:37Our quarterly investment report, which shows the amount of cash that we have in the Bank and the amount of cash that we have leaf.

2:47:44And what we in especially considering that we were able to receive federal funding which really helps shore up and the fact that we've now brought back our general fund balance.

2:47:54The city is not planning on doing a trend, this year, and that is huge, and that means the reason that we're not going to come to you with a trend request is because we feel that we are confident that we have cash flow to be able to take us through the fiscal year.

2:48:11Councilmember Abelson: But if you feel that way, it must be because you have data to make you feel that way and.

2:48:17Right now, I see it.

2:48:20Karen Pinkos (City Manager): yeah that was in the quarterly assessment report the cash balances are in the quarterly investment report.

2:48:26Councilmember Abelson: um.

2:48:28But it isn't I mean.

2:48:31To see it, the cash flow if it's got a big.

2:48:37I don't know what the what the if if I had a cash flow report in front of me I don't know what the shape of the curve would be okay.

2:48:46And that's where i'm having problems is that I don't know.

2:48:50If I look at this month I don't know how it predicts little next month to look like because I actually don't think it's a.

2:49:00Like there, I know there are two times a year that we get a lot of income crack.

2:49:06Which isn't quarter which isn't quarterly and.

2:49:11I don't know the behavior of that and so therefore that's why i'm that's why I have you know certain about it.

2:49:20Sandra Dalida: If I, if I might.

2:49:21cancel Wilson, I understand that I understand your question and which is by the city manager and I are working so closely on.

2:49:30A slightly modifying some of the reports I plan to add in trends, so that you can actually see the curve.

2:49:38And you can understand where the trend line is going so you can look at cash over a period of time, and then we can have the trend, where we think it will go over the next six months.

2:49:48Not only with cash, but, as well as the expenditures, because that you're drawn cash so after we get past this huge lift of developing the budget with two staff members in finance, I will be adjusting some of the financial reports that you see.

2:50:05Councilmember Abelson: Okay, so we'll be able to see get a picture of the casual i'm one of the things that makes me nervous has nothing at all to do with us really, it has to do with the price of homes and they I follow that a little bit because I get a I get a report on it like weekly from my local realtor.

2:50:30about their sales and they've basically been going down i'm in in terms of sale per per house that you know that's what I see happening on these these lists listings that I get every I think every week.

2:50:50And when I see that that means it just needs to be I feel like we need to keep it close in hand until we've got a little experience with not having a problem.

2:51:03Unless the thing that was just said that made me feel better about it, I suppose, was the comment about the money we got from the feds.

2:51:15If that's considered solely a buffer and not to be what no we're not going to use it for anything else, then I feel okay actually.

2:51:25That I don't know that that's so.

2:51:28Karen Pinkos (City Manager): That was city council's direction and we are following that direction, the city.

2:51:31Councilmember Abelson: Council I wanted an answer to my question.

2:51:36there's a question there.

2:51:38Karen Pinkos (City Manager): Which which.

2:51:39Councilmember Abelson: Which which is i'm wanting.

2:51:44to know where we get the information.

2:51:47Do we have is there enough money in set aside from the money from the feds to cover our cash flow needs for an extended period of time, whatever that is the bind us.

2:52:02Karen Pinkos (City Manager): Yes, and and that and that APP, and the reason that that's true is because the City Council directed me.

2:52:09that's yeah.

2:52:10Councilmember Abelson: That was that is make it true or false it's got to do with the Van of money, for example, that we're getting from.

2:52:20The property transfer tax, the amount of money we're getting from.

2:52:26sales tax, you know all of the income sources right.

2:52:31versus are they at that that's the stuff i'm talking about it's not about.

2:52:39Somebody directing somebody to do something, is this not the point, the point is to make sure that we have enough money to cover our cash flow needs that.

2:52:51That anyway i've said.

2:52:54i've said.

2:52:56Karen Pinkos (City Manager): Yes, and and and you know I my pointing out that the Council directed me to do that is actually a thank you because we haven't spent that money on other things, we are not spending one time, money on ongoing costs.

2:53:08The Council directed as clearly to maximize our reserves and that's exactly what we did, and as a result, yes, that is why we're not going to do a train, so thank you counsel for directing us to do that.

2:53:19Mayor Quinto: Absolutely let's go to mayor pro tem O tiana.

2:53:25Mayor Pro Tem Motoyama she/her: Thank you mayor and thank you Sandra for this additional information and, like the other cuts at the data that really help us.

2:53:34understand where we are, so I think this is great, I really appreciate what you said about trending because going back to the point that Council number eight Wilson made you know we we really need something that.

2:53:47will show us.

2:53:48How we are not meeting that trend and so that kind of trending report.

2:53:54will be really great because we know what our expenses are we know when the money comes in, we have rough estimates and then I think.

2:54:00One of the things that I would like us to be able to do is to do some stress testing on that so that you know.

2:54:07As councilmember abramson said if home sales declined significantly and we can't rely on our PTT a real property transfer cats, you know how will that impact.

2:54:20Mayor Pro Tem Motoyama she/her: Our budget and can have you know, a better sense of that so you know, going back to why why we're quarterly now, I just want to say that we did meet.

2:54:29You know, constant Member rudnick and I as so community and we talked about the quality of the information that we're getting.

2:54:36And that we could get a more in depth look at the data if it's on a quarterly basis, and it would help us tide us over while we had sort of staffing.

2:54:47shortfalls, so that, rather than having pressure to get something out to us on a monthly basis we can get something strong That was really bedded in quarterly with a lot more information attached to it, so I think you know.

2:55:04I am very curious to know like what the FAB is recommending to us, I think you know, I understand that fat looked at this information, and I think that's really helpful that we.

2:55:17adjust the schedule, so that they have a chance to take a look, and also give us recommendations and I was wondering, you know if there were any particular recommendations that came to us from fat and also just kind of.

2:55:30On the materials in the format if there's any other information they feel will be particularly important that we understand and see I think you know.

2:55:40We rely on this information to make decisions and it's really critical that we have the right information so that we don't have any situation.

2:55:50You know, like not knowing where I fund balances, so I think the you know we're charged to be responsible, that can't be responsible, we don't know so you know what What did the FAB tell us what do they would really like us to know.

2:56:07And you know, is there is there something else, and we put the question to Sandra as well, and now that you've had a chance to take a look, do you see some you know additional information that you could put together in a format that would be helpful for us so i'd like to hear about.

2:56:26Karen Pinkos (City Manager): Well, I can start off as far as the FAB and Sandra and I were both at the last meeting so standard feel free to jump in the FAB took two actions well they do.

2:56:36As far as this report that unanimously recommended that it be provided to the Council to receive and file, so as far as the reporting function, this was discussed with.

2:56:47With the FAB and there was one member missing, and they were tied on what their discussion was.

2:56:55That there were a couple of Members that felt that monthly reports would be better, there were a couple of Members that felt quarterly reports would be better that actually was sort of the only real sticking point as far as the report.

2:57:08They didn't really discuss in depth any of the additional.

2:57:16Any additional data to be I mean that that would that wasn't part of the discussion was more focused a little bit on timing.

2:57:24So I anticipate that the FAB will take this up again at a later time but.

2:57:30it's a good Conference, it was a good way to start the conversation, which is okay, so what is the what will staff report and what we You know, as you know, we started doing these reports.

2:57:42Last fiscal year and they've continued and they've evolved over time and Sandra has ideas to add some more depth and trending and stuff like that so.

2:57:51So the report that you're getting now is different from the report you had last time is different from there, you know so it's constantly evolving, because we want to make sure that the Council has the information so.

2:58:02What I really would like to talk to the FAB about again is.

2:58:06You know, this is all great but there's no there's still no requirement to do this in our comprehensive policy, and I would like to bring that back to the Council at some point, you know whether the FAB.

2:58:18Whatever their recommendation is or maybe they don't have a recommendation I would like to bring that to the Council before we have to report back to the State auditor in September.

2:58:25I would like it codified in our comprehensive financial policies, whether it's monthly or quarterly you know again that's up to the Council and the FAB can can kind of you know, talk that out.

2:58:36But you know, certainly, again, for the time being and there's different opinions and that's fine, but I think that that conversation can can continue.

2:58:45But I would like it to be codified at some point that I will before the September, report back to the State auditor I will be bringing that to you, whatever the FAB ends up recommending.

2:58:57Mayor Quinto: Okay, very good councilmember fidelity.

2:59:02Councilmember Fadelli: Yes, thank you and.

2:59:05Sandra you're doing great so far, I just want you to know that.

2:59:08it's really yeah.

2:59:11So you you basically say the $500,000.

2:59:17General fund balances a conservative estimate that you're making.

2:59:21Sandra Dalida: it's a very conservative estimate.

2:59:24Councilmember Fadelli: Because, as you know, we have a million dollar goal that we try to set that we did set that the FAB recommended that we set so at what point do you tell us that we're not going to get to that million, is there a certain time when that becomes evident.

2:59:42Sandra Dalida: I am currently working with hdl and reviewing all of our sales tax and property tax to get a better go guess at what is happening with our sales tax.

2:59:53And that's the opportunity for a change, and i've already had several meetings that last week i've got another meeting next week so i'm looking at just the different areas, including cannabis, I would say that the city manager is probably comfortable.

3:00:11Increasing my extremely conservative estimate, after eight weeks to probably closer to 800,000 but i'd like a couple of more weeks to trend down.

3:00:21Councilmember Fadelli: Conservative is good, I loved your new graph.

3:00:25yeah I really like that, and since we're on every evolving data sheets and what we would like.

3:00:34I personally would love when you talk in the future is maybe to have the graphs on our screen.

3:00:40And that helps me, and I think the public needs to see what we're doing if there is coordinating and I didn't see what I what I think we're following them what councilmember ableton mentioned was our real property transfer tax, I think that should be included.

3:00:55I don't see I don't see it lined out separately here.

3:00:58Sandra Dalida: It is not okay.

3:01:00Councilmember Fadelli: I think we talked about that, a year ago, or so being.

3:01:04Separate because that's been a real indicator and we need to see if it's going down and see it, and not just folded into the property taxes.

3:01:15And that's about it, I was just gonna ask if the city manager new arpa is coming this month, it said.

3:01:25June.

3:01:26Karen Pinkos (City Manager): By July.

3:01:28Councilmember Fadelli: July yeah by that does come we'll have a more.

3:01:32in depth view about what's going to happen to it, or how you're using it, and what will there be any any further discussions or votes for us on the arpa funding or have we already given you enough direction on them.

3:01:45Karen Pinkos (City Manager): Well, certainly, I feel like I have enough direction on that as far as the plans to what we did last year, just as a reminder, is that when we receive the money we work with our auditor and we.

3:01:59Were what we want, and this is what I reported to the federal government, it was due on April 30 so I reported that which is that the city is.

3:02:07categorizing the rp funding as revenue loss, the US Treasury allowed for cities to take up to $10 million which we received six so that is within that $10 million threshold.

3:02:22To take that as revenue loss, which means that there's a little bit of more flexibility as far as it spending, that means that we can indeed allocate that to what's called general government services, so please fire, you know all of the things that we really do any.

3:02:38related expenses, so we allocated that full $3 million back to our general fund to pay for those expenses, which is what we reported to the Fed so.

3:02:51Which made our fund balance all the way up to 7 million If you recall.

3:02:57So this year we plan to do the same thing and then at that point, the city council has the ability to allocate fund balance, however, it likes.

3:03:07So, again we have been treating it as one time, money using it for one time costs Alec will allocate it back to this current fiscal year so that it will beef up our fund balance again really but it's paying for general.

3:03:21Councilmember Fadelli: Government.

3:03:22Karen Pinkos (City Manager): says, which allows us to have a fund balance so in the future, should the Council decide to allocate that for another new fire engine or or equipment or or to just you know, whatever the City Council wants to defend to fund balance, for that is up to the City Council certainly at this.

3:03:39point I am.

3:03:40Councilmember Fadelli: I feel very honest and I asked yeah, the reason I asked that is that we did have a discussion last year and I think I said 75% and then Council member Rebecca said let's make it.

3:03:5280% that will go to our reserves, so there is that leeway of other things, we might spend that for that we may need to discuss them to have a determination on, and I think that's where i'm looking for priorities from you as to what that 20% should be.

3:04:08Karen Pinkos (City Manager): Well, first and foremost, I would like to make sure that the emergency disaster relief fund, which was, which is currently in our.

3:04:16Comprehensive financial policy start to be funded.

3:04:20This Council has taught now this Council has talked and we have direction to bring back to the Council considering a section 115 trust.

3:04:30So what the What I would really like the Council to do, and this is what we talked to the FAB about.

3:04:35Is amend our policy or create a new policy that we discuss with the Council what we would with you know million dollar surplus is a great goal, but what do we do with that surplus every year.

3:04:47What do we do with the fund balance and what are our plans for funding the emergency fund, what are the plans for for funding the trust, so that is absolutely a discussion that we want to have with the City Council you know, once we get past the budget but but.

3:05:01To be clear, i'm not going to budget that money that is going toward this fiscal year which will go into fund balance.

3:05:08you're not going to see that money in next year's.

3:05:09Councilmember Fadelli: Budget okay and and then emergency fund was another FAB.

3:05:13recommendations I needed except.

3:05:15that's correct, thank you very much thank you Sandra.

3:05:18Mayor Quinto: Absolutely okay let's go to public comment now.

3:05:22Madam clerk.

3:05:35Karen Pinkos (City Manager): Are you muted holly.

3:05:37Thank you so much, we did not receive a public comment for this item written public comment and at this time, I do not see any hands requesting to speak.

3:05:46Okay.

3:05:47Mayor Quinto: let's take this back to the Council any final thoughts.

3:05:53cancel my birthday.

3:05:54Councilmember Rudnick (she/her): And my colleagues all gave very good thoughts I, I would like to emphasize, I do think.

3:06:03Is.

3:06:04The best way for us to be able to really understand this information so that would be in this discussion with FAB.

3:06:12About are these monthly are these quarterly my My personal preference would be quarterly and Saturday did an excellent job, thank you, I look forward to receiving more of these reports in the future.

3:06:23Mayor Quinto: For good anyone else.

3:06:26Okay, I wanted to give my two cents worth then and let you know Sandra how pleased I am to see and and to learn more about.

3:06:38The update that you presented.

3:06:41i'm just so happy to see the sustainability that we have now because of the work of staff and city manager Karen pink is doing exactly what we have asked the city manager to do, and you have it, that a group rapper and it was turned around know that.

3:07:05part of my priorities for this year as Mayor is to make sure we get that 115 trust in.

3:07:11We have millions to catch up on when you look at surrounding cities that have put $10 million on there already and we haven't put a damn sent done and that's the truth and and know that we need to do that and.

3:07:25And I know you know with the dedication that Karen has an in our staff, and now you working with FAB I hope we get to see that soon, so thank you Sandra and thank you for choosing Elsa Rita when we look forward to working with you, thank you, thank you.

3:07:46But next we'll go to city council local and general liaison assignments any updates from the Council.

3:07:57Okay, I have a quick update I did attend the public safety, Commission.

3:08:05And I wanted to let our residents know that.

3:08:11We have Marty terremoto as a longtime Chair will be leaving the committee after many, many years, and we owe them a debt of gratitude for his long time service.

3:08:24Working and volunteering for the city of Elsa read up, so I know his many, many years of FAB and the other committees that he belongs to through the years.

3:08:35Working with our dear friend molly hazen rest in peace that you know it was molly who reached out to all of us back in the day to make sure that public safety.

3:08:49was part of what we do and as Mayor of Dallas radio, I never forgot that so I a debt of gratitude for Marty, and we have openings.

3:09:00Right now, with the with that committee, so please, please for our residents if you're interested in volunteering, please apply to the city website so again.

3:09:13I want to adjourn this special Council meeting in honor of the gear friend and longtime Elsa rainbow resident Sierra club Member Bay chapter and and one of my dear friends, and a friend to many on the Council and and to the environmental movement dented the Sierra club a chapter and.

3:09:35The right hand person for me and former mayor the force that and that is to end this meeting in honor of David mccord the next regularly scheduled City Council meeting will be on Tuesday may 17 2022 at 7pm so good night everybody, thank you.