Regular City Council Meeting October 20, 2020

0:00:01OK, the date is October.

0:00:07This we are now convening the regular meeting

0:00:10of all Cerritos city council convening it to order at 9.

0:00:19We have a roll call, please.

0:00:21Mr Lyman and present mayor pro tem fidelity present council

0:00:26member Abel sin is absent come from member

0:00:29the Moto present council member quito clientele doesn't care.

0:00:39Thank you.

0:00:40We have a acquired since before we begin.

0:00:44And I will report out from the special city council meeting

0:00:47from 5:30 all public comments who are

0:00:51here post-election go shaders.

0:01:05That concludes public comment.

0:01:14Instructions please provide those things

0:01:19with an alignment for city council members

0:01:22and staff who are participating as panelists.

0:01:25Please remember to keep your microphone muted whenever you

0:01:27are not speaking for all participants on the call

0:01:30today, except for direct chat to the host

0:01:33for technical questions.

0:01:34The chat feature has been disabled if you wish to speak.

0:01:37Please use the Raise the hand icon to raise your hand.

0:01:41This iconic stand on the participant panel.

0:01:43If you cannot locate the icon icon please refer

0:01:46to the document linked on page one of the agenda

0:01:49for the raise hand feature.

0:01:51Please note this feature is not available for those calling

0:01:53and B a phone only for members of the public

0:01:56who wish to provide oral testimony today.

0:01:58The mayor will announce the time to raise

0:01:59your hand and request to speak for each applicable item.

0:02:03If a member of the public has joined by phone only a request

0:02:06to speak, can be submitted to city clerk at sea.

0:02:09I El.

0:02:12So rito that C a that us the email must contain

0:02:16in the subject line requests to speak followed by the agenda

0:02:19item number and provide a name and phone

0:02:21number that is used to call in for identification purposes.

0:02:25Written comments received by the posted deadline today have been

0:02:28provided to the city council and posted online

0:02:30with supplemental materials.

0:02:32Any written communication submitted after the deadline

0:02:35will be provided to the city council

0:02:37and included in supplemental materials.

0:02:38After the meeting No written comments

0:02:40will be read into the record.

0:02:42Mayor linemen were ready to move on to the next item one

0:02:49would then move on to item two.

0:02:51Council staff communications are there any staff communications

0:03:00then at this time, your honor.

0:03:01Thank you.

0:03:03I'll bring it back to those others

0:03:05are there any communication announcements

0:03:13I'm not seeing any.

0:03:16I will make a couple other ones that people have heard me.

0:03:23The election is two weeks away.

0:03:25Oh please vote.

0:03:27Voting is an important function for us.

0:03:32And it's something that we read every election

0:03:36you should be loving of.

0:03:38It is we will be talking about the fire.

0:03:42Police will be fire will be giving us a update tonight.

0:03:47And we're under a red flag Warning.

0:03:49So if you have not done vegetation abatement please

0:03:54do so.

0:03:55We've had vegetation abatement on several

0:03:57of the last meetings.

0:03:58And it's a very important thing for people

0:04:01to be paying attention to.

0:04:09That will item to cancel and stay off that communications.

0:04:15We'll move on to number three.

0:04:16Communications from the public.

0:04:25That's I may reduce the time limit per speaker

0:04:27depending on a number of students

0:04:30and may limit the total time for public discussion

0:04:34to a set amount of time.

0:04:35Comments regarding putting on agenda

0:04:37items presentations and consent calendar items

0:04:39will be heard first.

0:04:40Comments were related to items appearing on the public hearing

0:04:44to or portions of the agenda will be heard at that time.

0:04:49At that time members of the public

0:04:51will have to provide public comment

0:04:54regarding matters agenda content items and presentation items.

0:04:58She used the raise hand tour to request to speak C Clark.

0:05:04Please proceed.

0:05:07Well we're giving an opportunity for those on the call

0:05:09to raise their hand.

0:05:11I just would like to review that.

0:05:13The public comments received four items not on the agenda

0:05:16from Cordell Handler Virginia glass glass cruise

0:05:21Kevin Hall Eli Elaine's little Helen Dick Helen Dickey Alan

0:05:29Kane Gary prost Michael Freeman Kathy

0:05:32bill Carrie Grobner Daniel Schulman Joe get C and Tommy

0:05:36Nate Maggie Roth as well as presentation item

0:05:40from Susan and Paul Duncan.

0:05:42Those comments were received by the two 30 deadline today

0:05:45and were posted online and provided

0:05:47directly to the council in advance of this meeting.

0:05:50And for those of you that are on the call with us.

0:05:53Now, if you would like to raise your hand to request to speak.

0:05:56Now is the time mayor at this time,

0:05:58we do only have one hand raised that you can confirm

0:06:01that 3 minute time limits.

0:06:04Yeah well I'm firm for Mr Trump.

0:06:09Thank you.

0:06:09Sherri, I am leaving now.

0:06:11And you can begin your climax.

0:06:13OK, great.

0:06:13Thanks good evening.

0:06:15I will need three minutes.

0:06:18I just wanted to reiterate something I did right

0:06:22to counsel and to the mayor, which is back on September 1

0:06:26I believe in public and public meeting.

0:06:29There was a conversation and several other instances,

0:06:35we've been told there'll be a community

0:06:37conversation on the future of policing in the community.

0:06:42And we were told it was going to happen in October

0:06:45and it looks like we're nearing the end of October.

0:06:50And I was hoping that there would just be more of a will,

0:06:57to make sure that somehow these things like this one.

0:07:00Come up or are seen either as report items or updated

0:07:06or somehow all indicators.

0:07:10So that we know what's going on.

0:07:12And if there has been a decision to how such

0:07:14a meeting that the community is aware of it.

0:07:18I know the city manager does a weekly report of sorts.

0:07:23It seems like there could also be a way to communicate

0:07:26the intention of specific items that

0:07:29are community that are related directly to the community.

0:07:34So I'm hoping that there will be such

0:07:37a meeting in the near future.

0:07:38There are a lot of people in the community who

0:07:40want to have this discussion.

0:07:43So thank you very much.

0:07:47Yeah, sure.

0:07:48Thank you very much for reminding me of my own words.

0:07:52And I do appreciate that.

0:07:56It is something ongoing conversation that I am having

0:08:00with a city manager and it is something that we

0:08:05hope to bring forward soon.

0:08:07So thank you.

0:08:11Yeah, my connection's choppy.

0:08:13Sorry about that.

0:08:15I didn't feel my connection is choppy by the host.

0:08:19So I apologize.

0:08:22That does conclude our public speakers or request

0:08:24to speak at this time.

0:08:26Excellent We will now move on to that will conclude.

0:08:31Item 3 communications from the pope

0:08:35will now move onto item for adoption

0:08:38of this consent calendar.

0:08:40There are four items on the consent calendar

0:08:45for a is the minutes from several meetings.

0:08:48The meetings of July 21 August 1 August 11

0:08:52September 1 September 8 and September 15 item 4b

0:08:59is a shelter in place.

0:09:00Education day proclamation we did take up

0:09:04this proclamation a year ago.

0:09:06It certainly has more meaning this year.

0:09:08I don't foresee 2021 first quarter

0:09:15cash investment report item 4d.

0:09:19Amendment 2 agreement with Rubicon enterprises

0:09:22from Parks and landscape maintenance services.

0:09:28I'd like to move a through D. A motion to approve the consent

0:09:36calendar by King to get a second Mr Fidelity's indicated vision.

0:09:43We are second.

0:09:46So it's a motion by quito said taken by Fidelity.

0:09:51Can we have a roll call vote, please.

0:09:54May alignment.

0:09:55Yes may I pretend fidelity.

0:09:57Yes council member party Okamoto s council member canto.

0:10:04Most the case with council member

0:10:05it was an absent guess that concludes.

0:10:10Item four consent calendar.

0:10:13We'll now move on to item fide wildlife education 2020.

0:10:19There was a presentation that was district riveted.

0:10:21It's available in the supplemental documentation

0:10:25that the clerk has mentioned a couple of times tonight.

0:10:29And at this time, I am probably introducing

0:10:34our chief Gunny good evening.

0:10:40Get all this working at one time here.

0:10:42I think I'm unmuted now.

0:10:44I know how you feel.

0:10:45Now five devices in front of me.

0:10:48Yes I'm not quite that many, but I got a couple here.

0:10:53Anyway good evening mayor and council members.

0:10:57My name is Michael.

0:10:58Your fire chief and I'm pleased to be here

0:11:02on this historical day to share a remembrance

0:11:05and what has been and will continue

0:11:06to be a historical year for many reasons.

0:11:1029 years ago yesterday afternoon started

0:11:13on a steep Hillside above 70 unfit Buckingham Boulevard

0:11:18in Oakland.

0:11:19Resources from Oakland Berkeley and what was then called CDF.

0:11:24Now Cal Fire 45 acre grass fire into the late evening

0:11:28and thought it was under control.

0:11:30Shortly before 11:00 AM Sunday morning October 1991,

0:11:36an incompletely extinguished fire reignited and it

0:11:40rapidly spread Southwest.

0:11:42Driven by wind gusts at times were measured

0:11:45over 70 miles per hour.

0:11:47The hot, dry northeasterly winds that we know now as the Diablo

0:11:52winds pushed the firestorm and created an ember assault that

0:11:55jumped far ahead of the fire line

0:11:57igniting neighborhood after neighborhood.

0:12:00And it quickly overwhelmed local and regional resources

0:12:04at the peak of the fire.

0:12:06That also is igniting every 11 seconds.

0:12:09Over half the homes that burned burned in the first two hours

0:12:13resources came as far away as Oregon border

0:12:16as Far East as either Nevada and as far South as Bakersfield.

0:12:22Fortunately by the mid afternoon,

0:12:24the winds have shifted from the West

0:12:26and it pushed the fire East kind of back into itself.

0:12:29Around 9 PM the winds abruptly stopped.

0:12:33And it allowed the firefighters to gain the upper hand,

0:12:35although they would remain fighting

0:12:37the hot spots in the fire for another few days.

0:12:40But not until the fire had consumed more than 1,500 acres,

0:12:44which is more than half the size of our city

0:12:46claimed over 2,800 homes.

0:12:49437 apartments and condominiums and killed 25 people.

0:12:54And also injured 250 more.

0:12:57Closer to home.

0:12:58And the present time, we are here tonight.

0:13:01We're actually on the Eve of another red flag

0:13:03Warning tomorrow night that takes place.

0:13:06I believe at 10:00 PM again, due to warm weather

0:13:09and Diablo winds.

0:13:13We're here to provide you details and updates on what

0:13:16this year has dealt the city and the state

0:13:19in the line of wildland fires as well as what the fire

0:13:22department has done and is continuing to protect

0:13:26our city and residents.

0:13:28Our fire Marshal David Gibson and our fire prevention officer

0:13:31Damian Carrion have and continue to perform a very heroic job

0:13:36of bringing the city into compliance

0:13:38of our vegetation management program

0:13:41through the enforcement of our fire hazard reduction policy,

0:13:45which the city council adopted back in 1992.

0:13:49All of the personnel of this fire department

0:13:51have sacrificed a lot of time away from their families

0:13:55to assist our neighboring counties and cities

0:13:57and maintain the required coverage within the city

0:14:00and of course, the community of Kensington

0:14:02that we cover under contract.

0:14:05Of course, this is nothing more than we

0:14:06expect if something happens within this city tonight.

0:14:10Battalion chief Joseph Garoppolo is with us.

0:14:13And he's going to make a presentation on basically

0:14:16of the state of California is in regards to fire

0:14:21and also what the city is doing and continuing to do

0:14:25as well as some information on our other threats that we face.

0:14:31So with that, I present chief Paulo.

0:14:39Good evening.

0:14:40Barry Lyman council member of city staff

0:14:44trying to share the screen here.

0:14:45Holly you can unlock that.

0:14:47I'll share my screen.

0:14:50There we go.

0:14:53There is less.

0:15:01Hopefully everyone can see and hear me OK.

0:15:07Yes OK.

0:15:08Perfect thank you.

0:15:10Over the next 20 minutes or so, I'll

0:15:12go ahead and present to you a recap

0:15:14of activities and updates related to the electrical power

0:15:17department.

0:15:21So the main topics being covered are listed here.

0:15:26We'll talk a little bit about the state of California trends

0:15:31why these fires are happening.

0:15:33What we're going to do about it locally

0:15:35and how to prepare for it.

0:15:37And so on and so forth.

0:15:38At the end, we'll do a question and answer period like

0:15:42to ask that you hold all questions

0:15:43until the end of the PowerPoint slide

0:15:47is a brief summary of the recent wildfire

0:15:49activity throughout the state of California.

0:15:51Most of everyone has seen the news

0:15:53reports over the last few months starting August 16.

0:15:58We had a bunch of lightning strikes throughout the state

0:16:02and it set off a chain reaction.

0:16:05So currently there's about 12,000 firefighters

0:16:08who continue to work on 14 major wildfires across California

0:16:12since January 2020.

0:16:14There's been over 8,600 wildfires

0:16:16that have burned up over 4.1 million acres in the state.

0:16:20So it's continuing to grow.

0:16:24We have 31 fatalities more than 9,000 structures destroyed.

0:16:27So far this year.

0:16:29Five of the top 10 largest wildfires

0:16:31a child point in history have occurred this year.

0:16:36So why are the fires wildfires continuing.

0:16:40Why are they increasing in frequency.

0:16:42Why are they getting larger in size.

0:16:44It's really two contributing factors.

0:16:47The first one is warming weather trends.

0:16:49You know our environment has worn the warming

0:16:51over the last 50 years.

0:16:52There's been a steady increase in average temperatures

0:16:55about a three degree increase.

0:16:56So looking at this chart if you look at the red line that

0:17:00represents the number of large fires

0:17:02dating from 1970 around 20.

0:17:05And it continues to 2015 up to about 160.

0:17:10The yellow line represents temperature increase.

0:17:14So you can see how those two lines pretty

0:17:16much parallel each other.

0:17:17So as the temperature increases, we get more large fires

0:17:24and the warming trend continues 2019 was the second warmest

0:17:28year on record nine of the last 10 warmest year on record

0:17:32have occurred since 2005.

0:17:35So this is just more data that tells us.

0:17:40We're still warming up.

0:17:43The second factor is that this warming trend is leading

0:17:47to lower fuel moisture levels.

0:17:49In other words, is drying our vegetation out.

0:17:52So this chart I want to point out

0:17:54something on this chart, which is the Diablo

0:17:56Santa Cruz mountains.

0:17:59If you look at the gray line that represents the average

0:18:02fuel moisture levels during the course of a year.

0:18:06So in the rainy seasons in January, February.

0:18:09You can see the gray lines pretty high.

0:18:11That means there's a lot of moisture the plants are soaking

0:18:15up that water as it dips.

0:18:18You can see August, September, October everything drops

0:18:22and dries up the red line represents

0:18:24the lowest recorded fuel moisture levels

0:18:26during the year.

0:18:28And the blue line represents moisture levels in 2020.

0:18:34So what I want to point out and I'll use this highlighter

0:18:37is if you can see this little blue dip right there.

0:18:40That's up.

0:18:42That's October 7, where we actually

0:18:45dip below the recorded the lowest recorded fuel levels.

0:18:50What this is telling us is we've reached

0:18:53an all time high or low.

0:18:56I should say moisture in our fuels.

0:18:59And this contributes to bad wildfire days.

0:19:10We add in our naturally reoccurring Diablo winds.

0:19:12And we have the perfect Firestore for the ingredients

0:19:15of a bad fire.

0:19:16Hot windy and dry.

0:19:18That's a high pressure that sits over Reno, Nevada.

0:19:21It pushes hot, dry winds across the batter.

0:19:24I share with you many times before when

0:19:26you look at our flags flying straight

0:19:28out to the Golden Gate Bridge.

0:19:30That's an indication that we have a Northwest

0:19:33wind or a dive or a wind event.

0:19:37So those are the two main reasons

0:19:38why wildfires are increasing and frequency and size.

0:19:44And so how does that affect us here locally in El Serino

0:19:47or because local threat for a mega fire type situation.

0:19:51A worst case scenario fire it is a bad fire

0:19:56start in the large vegetation area in Wildcat Cain

0:20:00until in part.

0:20:01We're all aware of the vegetation

0:20:03on the other side of the hill.

0:20:07So if a fire starts on a Diablo one day

0:20:10because the winds are pushing West

0:20:13those embers will basically blow right into our town.

0:20:17And so that's the threat that we face

0:20:20these fuels are getting drier.

0:20:22The Windsor, or we're getting more frequency of Diablo winds

0:20:27in the months of September, October, November.

0:20:30And so we have this continuation of high threat areas

0:20:35and they actually call these zones

0:20:37fire hazard severity zones.

0:20:40So Cal Fire is required by law to map areas

0:20:43of significant fire hazards.

0:20:46And these maps were developed using science based

0:20:49and field tested computer models that assigns a hazard score

0:20:53based on factors that influence fire

0:20:55likelihood and fire behavior.

0:20:57So when you look at these fire hazard severity zones

0:21:00they're based on fuel terrain weather

0:21:02and other relevant factors such as crown

0:21:05fire potential and potential for ember production, which is key.

0:21:10So moderate the ratings of moderate, high or very high

0:21:15are the three areas that they categorize.

0:21:19I want to note that Wildcat Canyon as you can see

0:21:22in Tilden parks are both considered to be very high fire

0:21:25hazard severity zones, which is shown in red,

0:21:29the majority of El Serino is either considered to be high

0:21:34or very high severity zones.

0:21:36So most of our street is either red or yellow,

0:21:40which is something to be noted in that we

0:21:42have these extreme areas of fire threat.

0:21:46And then on top of that PG&E basically uses the same mapping

0:21:52to predict their PCP events.

0:21:55They call tier 2 elevated tier 3 extreme,

0:21:58but they're really basically the same, right zones.

0:22:02So that's how PG&E kind of monitors when they're

0:22:05going to shut power off.

0:22:09We have this chunk of dry fields to the East and we live.

0:22:12We're living in a changing environment producing

0:22:14more bad fire weather days.

0:22:16You can see that's a news report from channel

0:22:18to weather a few days ago.

0:22:20And we all lived through that red flag 30 plus mile an hour

0:22:24winds low relative humidity temperatures

0:22:27in the 80s and 90s.

0:22:28There's a FAFSA days.

0:22:30So so what do we do.

0:22:32Well, we plan for the worst and we hope for the best

0:22:34is basically what we're doing.

0:22:36If we start to predict and preplan for the worst

0:22:39case scenario fire.

0:22:41We ultimately come to a life safety,

0:22:44get people out of harm's way type of that simply

0:22:47put that fire starts at the little farm on a bad fire

0:22:51windy day.

0:22:53We will need to move people off the hill and down

0:22:56into the flats quickly.

0:22:57It's involves immediate evacuations

0:23:00and all hands on deck get up and go type scenario.

0:23:03However, there's also another scenario

0:23:05in which if a fire starts saying Lafayette like last October 27

0:23:10you know we have a little bit more time to react

0:23:12in time to warn this evacuation scenario is much more

0:23:16coordinated and calculated.

0:23:18So we really have two types of evacuation scenarios.

0:23:20One you know there's no time.

0:23:23And then the second, we have a little bit more time.

0:23:27So what are we doing about our evacuation planning.

0:23:30As you know al-Qaeda has been actively engaged

0:23:33with zone haven over the past few years

0:23:35in developing an evacuation planning tool

0:23:38or preplanning as we call it since I last presented

0:23:41to the council zone haven has expanded throughout the greater

0:23:44Bay Area as shown on the map.

0:23:47So before zone haven really was just in this little area here,

0:23:54you see I can use this highlighter again

0:23:59donation was just in our little area right in here

0:24:02before when I last spoke to you.

0:24:05You can see, since then, this is the season Lightning Complex

0:24:09that they were involved in.

0:24:11You can see the blue area here.

0:24:13They're working on repopulating people back into the area

0:24:17up here was the glass fire.

0:24:19You can see all this up in here.

0:24:21Red meant evacuation orders in the Yellowman

0:24:26evacuation warnings.

0:24:28So the reason I'm showing you this slide

0:24:31is that zone haven has been very proactive recently

0:24:35and they've picked up quite a bit of real world experience.

0:24:41Most recently zone debris was actively involved indirectly

0:24:44with Cal Fire and assisting with their evacuation planning

0:24:47at both the CCU Lightning Complex

0:24:49down in Santa Cruz as well as the glass fire

0:24:52up in the North Bay.

0:24:55And what does that mean to us.

0:24:57It basically means that as they get smarter

0:25:00our tool will get better.

0:25:02And I'm even more excited to present to you

0:25:09that Berkeley down here and Richmond up here

0:25:17have both started there.

0:25:20Their zones.

0:25:23And why that is important to El cerrito

0:25:25is when we work with police.

0:25:28We can calculate the traffic flow within our city.

0:25:33So like zone 14, as well as the Richmond folks who are

0:25:39putting cars on the same roads.

0:25:41So it gives us a better planning tool

0:25:44to predict and figure out where these traffic

0:25:49control points in this gridlock situations may, may end up.

0:25:53So these are our zones.

0:25:55You've seen that map many times before.

0:26:00So how is public safety using this tool.

0:26:03Currently all of our updated zone information

0:26:08is being used in a very collaborative

0:26:11effort between police and fire.

0:26:13We sit down quite often and we'll talk about.

0:26:15All right.

0:26:16This zone.

0:26:17What are the critical evacuation facilities schools, churches

0:26:20areas of large population care homes.

0:26:25You know people that may not be able to get out very quickly.

0:26:28And we write those down and it all

0:26:31gets put into an area over here that we

0:26:35can highlight all this stuff in here specifically.

0:26:39It also gives us an idea of traffic.

0:26:42So you can see this bar here where

0:26:45it shows this where the traffic most likely is going to flow.

0:26:50And what intersections you know these big dots right here.

0:26:54That's where most of the traffic is going to end up.

0:26:57You see a little run right here.

0:27:00And so we start to calculate where

0:27:02do we put police officers at what intersections to minimize

0:27:08the chance of gridlock.

0:27:10And so that's where we're really getting

0:27:13some good collaboration between our law enforcement partners

0:27:17in the fire.

0:27:17And we're working together to share this information

0:27:20on top of that.

0:27:21Once this information is built out for the zones

0:27:24there's a preplanned that we can print out.

0:27:27It's a piece of paper that we can carry in our cars.

0:27:30And it has a QR code on it in which if we did have an event.

0:27:34And we needed mutual aid that QR code

0:27:37could be passed around to incoming mutual aid agencies.

0:27:41And they would have the same plan that we will.

0:27:44Which really gives everybody a common operating picture.

0:27:47So it's good stuff for us to preplan for the worst.

0:27:55Now let's break down the evacuation process.

0:27:57The evacuation order first begins with a notification

0:28:01an alert to the residents inviting in advising them

0:28:03to get up and go get out of harm's way get off,

0:28:06though whatever the case may be especially with a worst case

0:28:11scenario fire start saying like a little farm

0:28:14just at the base of the hill.

0:28:16This notification will be sent out

0:28:18by the Contra Costa County community Warning system,

0:28:20otherwise known as CW us.

0:28:22As you can see in the chart here when we

0:28:25started to plan for our mock drill.

0:28:28We had over 1800s people sign up.

0:28:31We had this huge spike just before our event.

0:28:36The problem is if you look down here that I just highlight

0:28:40the total number of registered residents to date

0:28:43is still at only 6,800.

0:28:45So we still have a long way to go to get

0:28:47everyone signed up on cw.

0:28:50And I want to take this time to make sure that everybody

0:28:53realizes that cw is lately different than next excellency

0:28:58the CW are two separate notification entities.

0:29:03So we really are trying to get a lot of public outreach

0:29:07to continue this self registration for a very

0:29:11important notification tool that will be sent out in the event

0:29:17of a evacuation need.

0:29:20So please encourage your neighbors, friends business

0:29:22partners to sign up on cw.

0:29:27That being said, we will continue

0:29:29to push the CBS alerts website.

0:29:34It's pretty easy to sign up.

0:29:35So that's the icon and you should see this material

0:29:41in all the various areas in which

0:29:42public gather at city hall.

0:29:45Well not anymore would come of it.

0:29:47But city hall and senior center and the community

0:29:50center all have materials.

0:29:54And of course, we're pushing it out through our search folks

0:29:56as well.

0:29:58So one signed up on CNN US and your signed up

0:30:02to get the notification there are still additional action

0:30:05items that we encourage you to do to protect

0:30:08your home against wildfire.

0:30:10So following the Cal Fire ready set,

0:30:12go program is a strongly suggested

0:30:14way to enhance the survivability of your home during a wildfire.

0:30:19This includes having an action plan an emergency go bag

0:30:23a supply kit hardening your home using fire resistant building

0:30:30materials, creating defensible space

0:30:33and understanding important safety measures when you do

0:30:35return home after a wildfire.

0:30:37Things such as dead trees or other things that could

0:30:41cause some safety hazards.

0:30:45So getting into defensible space a little bit El cerrito is not

0:30:50immune to a devastating fire.

0:30:52Hopefully we all understand that going through these slides.

0:30:56So a fire can originate from any of the canyons to the East

0:31:00or even from within the city.

0:31:01You know we had a fire, a few weeks back at the base

0:31:05of the Hillside natural area.

0:31:06So it can come from within it can come from without.

0:31:10So considering over half the city

0:31:11is in a very higher fire hazard zone

0:31:14the motto keep your property lean and green

0:31:16is extremely important.

0:31:18A defensible space is the buffer you

0:31:20create between your property and the fire.

0:31:22And it's essential to improving your home's

0:31:24chance of surviving a wildfire.

0:31:27It's an indefensible space is not only important for you

0:31:31and your safety, but it's also for the protection

0:31:33of the firefighters coming to defend your home.

0:31:36The last dry fuel around that we need

0:31:38to contend with the better.

0:31:40So you can see this house here.

0:31:42Fire burned all around it.

0:31:44They obviously did some vegetation management.

0:31:48Then they Harden their own.

0:31:49They've got a metal roof.

0:31:51So so whatever embers that may be cast in this area,

0:31:55obviously did ignite and take down the home.

0:31:58So during a time wind event the embers

0:32:01is what we fear the embers can potentially

0:32:03travel through the air more than a mile hardening your home

0:32:08and property against ember assault

0:32:11will improve your home's chance of survivability.

0:32:13So someone some hardening of the home steps

0:32:16include cutting all dead and dying

0:32:17vegetation, which we discussed.

0:32:20Trees and bushes and all that sort of thing

0:32:22are replacing combustible roofs and siding

0:32:26with more fire resistant material

0:32:28keeping gutters free of leaves and needles.

0:32:31This is the time when the leaves start dropping.

0:32:33So it's important that we stay on top of that

0:32:36till the rains come.

0:32:38And then installing ember resistant vents in your gable

0:32:40sockets eaves and foundations again,

0:32:42to prevent ember cast from getting inside your crawl

0:32:45spaces and attic spaces.

0:32:48So basically doing things to prevent embers

0:32:51from growing into a Spotfire and beyond

0:32:54is examples of how to Harden your home.

0:32:57So moving on in addition to all of that.

0:33:02I'll touch a little bit on the vegetation management program.

0:33:05So in 1992, the Wall Street apart of

0:33:07adopted the program, as well as a fire hazard reduction policy.

0:33:11Annual inspections of all properties within the city

0:33:14soon followed today our fire prevention

0:33:17officer conducts over 13,000 inspections

0:33:20within the city limits.

0:33:22And under contract for the community in Kensington

0:33:25so combined about 13,000 inspections are done annually

0:33:29in 2019 there are over 800 properties found in violation

0:33:34and cited for fire hazards due to weeds rubbish litter

0:33:37and other flammable materials, which created a fire

0:33:40hazard dangerous situation.

0:33:43Since 2019 the fire Marshal has reworked the standards

0:33:47creating an easier to understand inspection

0:33:49form as well as a new checklist for defensible space

0:33:53zones around structures.

0:33:55This was done to assist our residents and property owners

0:33:57to better understand what needed to be completed

0:34:00for vegetation management.

0:34:02I'm happy to report this year in less than 200 properties

0:34:05were sited compared to 800 citations a year ago.

0:34:09So we feel good about the results we got there.

0:34:14In addition to their revisions to the vegetation management

0:34:16program the fire department continues

0:34:18to make improvements to provide greater

0:34:20safety for our community.

0:34:21Last year a wildfire preparedness and evacuation

0:34:23guide was created in collaboration with the police

0:34:26department and was sent to every residents that

0:34:28was that bright yellow covered pamphlet that everyone should

0:34:32have received this year, the city's burn

0:34:34permit was updated and expanded to include

0:34:36all recreational fire and as we enter into 2021 revisions

0:34:40to the fire code and audiences will be implemented

0:34:43to work towards a year round vegetation management program,

0:34:47as well as make modifications for new construction

0:34:49to improve compliance with those homes

0:34:52and structures being built within the very higher fire

0:34:55severity zones.

0:34:57So ultimately, the goal will be for 100% volunteer buyouts

0:35:00before having to issue any violation notices.

0:35:03That's our goal.

0:35:06So as I conclude the wildfire 2020 education update.

0:35:10I also need to mention the other looming threat

0:35:12running through our city.

0:35:15A threat, which in my opinion.

0:35:17And I think most would agree has a much

0:35:19greater disaster consequence.

0:35:22But often forgotten because it happens.

0:35:24So infrequently and that's a major rupture of the Hayward

0:35:26Fault. It's considered the most dangerous

0:35:29fault in the United States.

0:35:30Now it's the one that they fear is

0:35:33going to rupture on a large scale sooner than any other.

0:35:38In short, we're overdue.

0:35:40So for the past 2000 years, the Hayward brothers rupture

0:35:43on average about 340 years.

0:35:45The last rupture was in 1868.

0:35:48There was about 500 people living in these Bay today.

0:35:52We're at 152 years and counting and well over 2 million people

0:35:56living in the East Bay along the fault line.

0:35:58So you can imagine all the disruption between water lines

0:36:03internet power everything sewer that they would fall rupture

0:36:10will create some disruption.

0:36:13And of course, I have the PSPS in here.

0:36:18Everybody's well versed on COVID 19 and PG&E PSPS

0:36:24and we have another PSPS event being called

0:36:27for as early as tomorrow.

0:36:28In other parts of the county.

0:36:30So I needed to touch a little bit on disaster threats

0:36:35and rather than me continue down a disaster

0:36:37path of gloom and doom.

0:36:39I wanted to just basically say I've

0:36:40listed a few pages of webs websites

0:36:42that have excellent information on how to plan what to expect

0:36:46during a disaster situation.

0:36:48This page centers on wildfire resources PhD and there

0:36:52because that's more tied to the bad fire weather and the wind.

0:36:56This page contains earth earthquake related resources.

0:37:00The Bay is earthquake country alliance Bay Area.

0:37:05Usgs our cert hopes and of course FEMA so with that

0:37:12said, that's all I have for tonight.

0:37:15And I'm happy to open up to any questions

0:37:17you may have about evacuations.

0:37:19Ball of fire Haywood ball USP NF the like.

0:37:23That's right.

0:37:25Thank you very much for that person, Joe

0:37:28it's an important time of year to get this type of information

0:37:38because of all the fires that have been occur here.

0:37:46The house is something that I get a little focus on for Meyer

0:37:53because it's something that we can do in time of peace earth.

0:37:59Obviously, the vegetation removal

0:38:01to do it every year as a result of vegetation growing,

0:38:05but on the attic vents their screens go over those

0:38:15keep embers out a square size.

0:38:21That's I know the screens up initially

0:38:25to keep live and rats and birds for going into your attic.

0:38:33But now we have another four that are areas

0:38:35that we need to worry about is they're going to open eyes

0:38:38so that people can retrofit I don't

0:38:42know of like 1/16 of an inch.

0:38:45And a bench size up top of my head,

0:38:48but I can definitely do some research and report on that.

0:38:53I can also elaborate on that.

0:38:56You're speaking.

0:38:58Yes do you hear me.

0:39:02Yes so most of your information.

0:39:07You find out there.

0:39:08Recommend between 8 and 1/4 obviously smaller is better.

0:39:14You know there are also a number of companies that

0:39:17actually make retrofit vents.

0:39:20Do under foundation vents do the gable panels do that saw

0:39:24fit the brown circle events.

0:39:29There's a number of companies that will come in and retro

0:39:33those they have it's kind of a honeycombed ceramic kind

0:39:38of makes like a little wormholes or almost looks

0:39:41like a cone with a very fine mesh over that is almost

0:39:45impossible not nothing's impossible

0:39:47that makes it very, very difficult for an ember

0:39:50to get blown past them.

0:39:52And you know so and they make almost every shape

0:39:55of currently commercially available screens

0:39:59and vents out there.

0:40:08Thank you for that.

0:40:10If any of the council members have questions,

0:40:12I am not able to see you all.

0:40:13I see Gabe's hand.

0:40:15Thank you.

0:40:15There Joe.

0:40:17Thank you.

0:40:17I attended your cert class a couple of years ago.

0:40:22And you did mention the startup that was working on.

0:40:29How can you how can we use data.

0:40:33And so my question regarding the card up.

0:40:36I see that they were able to use that.

0:40:40And in the large fires that we've had in the Bay Area.

0:40:44Were they able to use it in the fire.

0:40:46The little fire that they had in Contra Costa

0:40:50County in the Baroque area.

0:40:56So early on a couple of years ago, they

0:40:59were able to use some of that evacuation planning,

0:41:03but they weren't nearly as far along as they are today.

0:41:07S Yeah Yeah.

0:41:09So were they really helped you work.

0:41:11Were they really integrated with Cal Fire.

0:41:13Well they were actually in the war room.

0:41:15You know Cal Fire puts together these massive tables.

0:41:18They do these giant maps.

0:41:21And that's where they plant evacuations and somebody in

0:41:23that room basically says, OK, we're

0:41:25calling an evacuation here.

0:41:27And they actually called up zone came and said,

0:41:30would you come to our base camp and help us plan out

0:41:34and execute these evacuations.

0:41:37So the first one I went to was down at the CPU Lightning

0:41:40Complex in which they did all these zones for Santa

0:41:43Cruz and that fire down there.

0:41:47And then subsequently once that fire sort of was under control

0:41:51and evacuations had settled, they actually

0:41:55deployed them up to the glass full when the fire took off

0:41:59in Napa and they were helping out in that war room

0:42:02at that base camp.

0:42:03So those are the two that I know that John haven has been asked

0:42:08to integrate shoulder to shoulder with Cal Fire

0:42:13and where that helps us is El cerrito residents is Tilden

0:42:17Park is a state response area.

0:42:20So if Cal Fire makes an offer to zone haven and says,

0:42:24hey, we want you to do zones in all our state

0:42:26areas in the entire state, then some more effort resources

0:42:32and technology will be thrown in until the park,

0:42:36which can only help us.

0:42:38So it's pretty exciting stuff.

0:42:42Yep thank you.

0:42:43And I want to residents know how important it is to prepare.

0:42:48So I appreciate this presentation

0:42:50Joe know that I encourage residents

0:42:55once coverage is over.

0:42:56Please take the survey class.

0:42:59I learned so much.

0:43:01A couple of years ago when I took that class.

0:43:04And I recommended to every El Serino resident.

0:43:08Thanks again, Joe.

0:43:10You're welcome.

0:43:18Me alignment is having some difficulties

0:43:20with his connection.

0:43:21But he did go ahead and say a council member

0:43:24or mayor pro tem fidelity.

0:43:25If you wanted to go with your questions.

0:43:27Next you had your hand raised.

0:43:29You yes.

0:43:30Thank you very much.

0:43:31I agree with the compliments that have been said so far.

0:43:37I may be mistaken, but didn't we have an actual evacuation plan.

0:43:44Drill that we were going to do.

0:43:46And what's the reason it's been delayed or is it covered.

0:43:50Are we do we get more written information

0:43:53about actually doing that.

0:43:54Because I know there are people concerned about where cars are

0:43:57parked and just get into that next stage

0:44:00of actually having something that when you do say get out.

0:44:03So we know where to go.

0:44:06So that's your first question.

0:44:07Yes, we did have an evacuation drill plan at the time

0:44:12in which we planned it.

0:44:13There was all kinds of evacuations

0:44:15happening around us.

0:44:17And so it was felt by the community Warning system.

0:44:21People that they were under extreme

0:44:24pressure to deal with evacuate real evacuations at the time.

0:44:28And they just didn't feel it was appropriate to continue

0:44:32with our drill when there was pretty bad stuff going on.

0:44:37And that was right After all the lightning

0:44:39strikes that hit circling back.

0:44:43What we ended up doing instead is

0:44:47we did a internal drill between our law enforcement our fire

0:44:53and actually, we had a live dispatcher so we actually ran

0:44:57a drill internally as if we really

0:44:59had a fire with a dispatcher so from the public safety side,

0:45:03we got a lot of great knowledge out of doing that exercise

0:45:08by running it start to finish as if we

0:45:10really didn't have a fire.

0:45:12It doesn't answer your question about residents

0:45:16really know if they're going to give an alert or not.

0:45:18So the answer to that question is we

0:45:20can always circle back to the community Warning system.

0:45:22People and we can always reschedule and ask

0:45:26them to do another drill where people get

0:45:30a notification to act that way.

0:45:32Yeah, I mean, I just think as a city and a fire hazard area,

0:45:38it would be good tangibly if we actually had a drill

0:45:42and know that once a year or something.

0:45:45This is something that else we'd been done.

0:45:47So I didn't know if that was I know about the cancellation I

0:45:51didn't know if there was a future planning effort

0:45:52to move forward on that or not.

0:45:55Yes there is a planning effort to move forward.

0:45:58I think at this point, we've just

0:45:59been waiting for all these fires to suck people to get back.

0:46:03Yeah can I ask my second question is,

0:46:06should if we have an evacuation.

0:46:09There One of the two kinds.

0:46:11What would be the role of station 72

0:46:14and its importance for the role of station 72

0:46:19becomes critical because they're up closer to the Hillside

0:46:22so that area is closest to the wildland urban interface.

0:46:28So we're going to need all the help.

0:46:29We can for whether it be knocking on doors

0:46:32to get people to get up and go meaning

0:46:34that the two scenarios right.

0:46:35We have the fast moving fire that

0:46:37starts at the base of the hill and we

0:46:38have no time to do anything but do a check and go operations.

0:46:42So we knock on doors.

0:46:43We check and see if people are home.

0:46:45And you gotta get up and go.

0:46:46And so having an engine already up on the hill

0:46:48that doesn't have to fight traffic

0:46:50that's maybe coming off the hook.

0:46:52It is highly critical.

0:46:55The station 72 came into play a week and a half

0:46:59ago when we had the fire up the Hillside natural area

0:47:02in which I staged them at the top of the eucalyptus Grove.

0:47:06In the event that that fire had reached the canopy there was

0:47:10no stopping it all the way up until the top of the area

0:47:1472 was in position to knock down embers knock on doors

0:47:20you know whatever the fire.

0:47:24You know it had a fire gotten there depending

0:47:26on what those conditions were they

0:47:28would have reacted accordingly.

0:47:30So having that engine on the Hill

0:47:32is highly critical, especially with the people on rifle range

0:47:36and some of those roads that are tucked in behind the golf

0:47:40course, to keep out all that going

0:47:43inside cut the venue itself.

0:47:47And at times of an evacuation be a centerpiece

0:47:51for communication and other services that we need to do.

0:47:56From the top to the hill in terms of the plan.

0:48:02Yeah So.

0:48:04So I just want to make sure if we're

0:48:06talking about the fast moving fire

0:48:08my general message is just everyone down

0:48:11the hill get out of the way.

0:48:13Just keep moving to the plans.

0:48:16If people get trapped that we have the golf course, there.

0:48:18And of course, the fire department

0:48:20can always be used as a refuge area or an area

0:48:23for people to define safety.

0:48:27Most might live there.

0:48:30It might even be important when an earthquake comes

0:48:33as a place for communication.

0:48:35Right absolutely.

0:48:37OK, thank you.

0:48:39My last my last question is I'm sure you're

0:48:41aware of this Wildcat Canyon JPA effort that's going on to bring

0:48:47all the region along the ridge together as 1 effort

0:48:51to seek more grant funding.

0:48:54Can that effort in your view be part of the communicating

0:48:57with people in the area as well is that something we can use

0:49:00that if it proceeds I'm going to pass this on the cheap agony

0:49:06about the JPA.

0:49:13Number of fidelity I've heard.

0:49:15I mean, I know you're talking about the JPA the Wildcat

0:49:19what you broke when you said, could something about 72

0:49:23be used.

0:49:24I didn't hear what you he broke on that part on the JPA.

0:49:29It's mainly coming together and the county and our supervisors

0:49:32working to get grant money to assist in the Ridgeline.

0:49:37I was just pointing out there are other uses

0:49:40we can have for the JPA as far as communicating

0:49:43to the residents in this region.

0:49:45This Hillside crest area is just now.

0:49:50Now I heard what you you're saying.

0:49:52Well, as far as the JPA is concerned,

0:49:54if they are successful in getting this formed, which

0:49:58is going to be I mean, it's going to take some water

0:50:01and obviously, we're dealing with two counties.

0:50:04But I mean, not only can not only can seek out

0:50:07grants it can also do a lot of communication,

0:50:12a lot of getting the word out to people

0:50:16about what they can do not only from the evacuation standpoint.

0:50:20But more education or what you can do to their property.

0:50:23But I believe the EPA if we look at the example

0:50:27of the one they're doing.

0:50:28And that just started up a little while.

0:50:30I think it like a year, year and a half

0:50:32ago Marin County funded by a line,

0:50:36I believe that's a partial tax whatever there is.

0:50:40They basically, they're providing low interest grants

0:50:44or maybe even maybe even just providing

0:50:47funding for doing zero landscaping

0:50:50doing retrofitting of their houses

0:50:53and also doing fuel management.

0:50:56You know I think that's one of the big things.

0:50:58You know if a revenue source could be found

0:51:01would be to be implementing fuel crews very much

0:51:04like East Bay parks has been doing on our ridge line.

0:51:08Now on their property.

0:51:12OK And I just want to thank you again.

0:51:15I think some of the work kind of like that.

0:51:16Paul and sue Duncan are running as

0:51:18far as neighborhood coordination is really important.

0:51:21And that's something I think we can all

0:51:23start helping volunteers in each neighborhood get involved with.

0:51:27So thank you for all your efforts.

0:51:34And yes.

0:51:36All right.

0:51:37My question was I brought this up before I ever got an answer.

0:51:44So like right now, I just got a message from Nicole saying

0:51:49that it's a red flag Warning.

0:51:52I've gotten also notifications from Berkeley

0:51:57in their notification they add to try to park off street.

0:52:01And I was wondering how come.

0:52:03That's not included in our notifications when we get them.

0:52:10In terms of the parking on the street or off the street

0:52:13We can always add that I am a strong believer that the road

0:52:20network systems definitely need to be re visited

0:52:26and that is the second phase.

0:52:28I think that would probably once we dial in our evacuation.

0:52:34So the evacuation planning tells us how many cars are

0:52:37going to go down certain roads.

0:52:39So I think that kind of leads into those

0:52:41are maybe some good discussions for 2021.

0:52:45But I hear what you're saying about adding them

0:52:46to the messages and that that is something

0:52:50that we probably should.

0:52:51And again, I will add to that.

0:52:56I will add to that also that the public works PD and fire

0:53:02next Tuesday are having a department meeting

0:53:06to discuss not necessarily the messaging

0:53:10although that can be discussed.

0:53:13But to start looking at some possible parking solutions

0:53:17either full time or at least daring red flag time.

0:53:21But that meeting has been set up.

0:53:23And so there will be no, we aren't moving that direction.

0:53:28Thank you.

0:53:30And also, I'd like to just share with the public.

0:53:34This book that Joe gave me.

0:53:36I think he wants to have nightmares every night

0:53:38as I recall.

0:53:41This is definitely it's called a dangerous place like Marc

0:53:46Reisner and it's amazing.

0:53:51Like lots of things I had scenarios.

0:53:53I hadn't thought about like how an earthquake

0:53:56hit could actually significantly impair Southern California.

0:54:01And I won't say how because you'll have

0:54:03to read the book to find out.

0:54:04But I mean, just things I never thought of.

0:54:06So I highly recommend reading this book.

0:54:10And if any of the council members would like to read it.

0:54:13Next, I would be happy to pass it along.

0:54:16And I just want to thank the fire department and the police

0:54:19department for all of the work that you've already done

0:54:23and the plans that you have for 2021.

0:54:26And I think that you're doing a really great job.

0:54:30And I know there's more to do, but I appreciate

0:54:33the work that has been done.

0:54:35So far, especially with working on evacuation routes.

0:54:39And I agree with council member FLE

0:54:41the faster we can do an actual drill

0:54:44and really get this in people's minds the better.

0:54:46So thank you for what you've done.

0:54:48And I appreciate you.

0:54:53Thank you.

0:54:57All right.

0:54:59Any other questions or comments at this time.

0:55:03And if none.

0:55:05There was a member of the public who had their hand up earlier.

0:55:10We can see it's eight or four.

0:55:14We could take that public comment at this time

0:55:17if there is somebody from the public who

0:55:19wants to comment on this item.

0:55:24And that would be able to request

0:55:26that by raising your hand.

0:55:27The member of the public who had raised their hand,

0:55:30had subsequently put it down.

0:55:32So at this time.

0:55:33I do not see any hands raised.

0:55:38All right.

0:55:41Well chief and battalion chief, thank you very

0:55:44much for your presentation.

0:55:47This evening.

0:55:48It couldn't come at a more important time with regards

0:55:50to fire prevention and the anniversary

0:55:55of the open hills fire.

0:55:57So again, we really need to take advantage of our time

0:56:06that we have to make our city safer.

0:56:10And it has long term.

0:56:14It will reflect long term, the more our residents

0:56:18and take on some of these tasks of clearing

0:56:22their vegetation out reducing their vegetation

0:56:24hardening their homes.

0:56:26It will actually have some significant benefits

0:56:29to everyone as a result of not having

0:56:33a fire in the neighborhood and potentially

0:56:34reducing our insurance rates.

0:56:37So I really encourage everybody to do that.

0:56:42OK Go ahead.

0:56:46This is Michael going again.

0:56:49One you're most welcome for the presentation,

0:56:51and we do appreciate the time.

0:56:53And if it's appropriate just because we are on the Eve

0:56:56or on the historical day of the Oakland Hills fire

0:57:00if appropriate perhaps the meeting

0:57:03could be adjourned in honor of the 31 fatalities this year.

0:57:06So far in the wild land fires throughout the state 31

0:57:14you said throughout the state.

0:57:16In 2020.

0:57:19That's correct.

0:57:20Which also includes a firefighter.

0:57:22Unfortunately thank you.

0:57:28I will.

0:57:29But I took note of that.

0:57:30And we will join our meeting in the honor

0:57:33of the One Live lost to fire in California this year.

0:57:42All right.

0:57:43That concludes item 5 a which was

0:57:45a presentation will now move to item

0:57:486, which is public hearings.

0:57:50Tonight we have no public hearings.

0:57:52So that concludes item six, move items seven.

0:57:55We have one item and item seven policy matters that seven

0:58:01a fiscal year 2020 2021 general funds budget update

0:58:06was July through September 2020.

0:58:12And this time will take a staff presentation

0:58:18or and I see both Mr raissi and miss Pinkos

0:58:22getting ready to speak to us.

0:58:26Thank you, Mr. Good evening man.

0:58:28Council members the democracy finance director.

0:58:31I'm here to make my monthly budget

0:58:35update through September 2020.

0:58:39And I hope to share my screen in a few seconds.

0:58:42Yeah and let me know if you see my income

0:58:46statement, which is the first attachment to your package

0:58:48for the evening.

0:58:50And I start being stock to the income statement

0:58:52and work my way into the balance sheet.

0:58:53And then get into the task flow forecast

0:58:55they haven't take questions.

0:58:57All along the way.

0:58:58Just stop me and I'll stop right back to questions,

0:59:02I'm back to sharing my screen here.

0:59:08Income Steve.

0:59:18There you go.

0:59:21Let me know if you can see my screen there.

0:59:25I cannot yet.

0:59:27Here we go.

0:59:28Thank you.

0:59:28I'll let you go.

0:59:31And let me know this.

0:59:33I'm just a little bit.

0:59:35So just a little bit of background on this

0:59:38from the last couple of months.

0:59:40July and August, we presented a combined

0:59:43financial statement last month.

0:59:45And this finally is the July through September

0:59:48financial statement that covers three months

0:59:50of our financial results.

0:59:53In addition to presenting the goal seeing was absorbed

0:59:57in an expected budget column here that you might notice,

1:00:01which is reflect the expectations

1:00:04that staff has for some of these revenue and expense items.

1:00:07So as to give us an idea of where things are in terms

1:00:10of the budget to actuals.

1:00:13We want to play in the amended budget

1:00:15as opposed to the adopted budget previously

1:00:17was the adopted budget that stood in that column that's

1:00:19been replaced by the budget that was

1:00:21amended on the 6th of October.

1:00:24And then we have the last column,

1:00:26which is the year to date percentage for comparison

1:00:29purposes and also to benchmark the time frame

1:00:32that we are probably looking at in this 20% to 25% of the year

1:00:38complete 12 months through September.

1:00:43The revenue side of the general fund shows mentally 4.2 million

1:00:48in total revenues and against an expectation to date.

1:00:53Again these expectations are partially on Berkeley science.

1:00:57All right.

1:00:57I think that because some of these revenue sources

1:01:00tend to lag.

1:01:02There's a time lag involved arguably we expected 5.1

1:01:07million as far as September 30.

1:01:10We came in with 4.3 million in total revenues

1:01:14and look might have a back to the line

1:01:15items in particular property taxes.

1:01:18Nothing up December.

1:01:20So there's nothing showing on that line

1:01:21since taxes reflect but we expect

1:01:25for two months of sales taxes because sales taxes that

1:01:28typically one month behind.

1:01:30So through September, we would have received July and August.

1:01:34So that's including the September

1:01:35sales tax we received in the latter half

1:01:38and half of October.

1:01:40Do taxes for property transfer taxes are the other component.

1:01:45The point is to make on the property transfer taxes

1:01:47that we received 321,000 in August for the month of July.

1:01:53And the counties informed us that computer software glitch

1:01:56that they've had they've not been able to send us

1:01:58our property transfer taxes for the month of August

1:02:02right up to this point in time.

1:02:03So they expect to send us both August and September

1:02:06by the end of October.

1:02:08So the number that you see there are 221,000

1:02:11is being compared against 400,000 which is just

1:02:14an approximation of what we thought

1:02:16we'd get on a monthly basis because not that the budget is

1:02:192.4 million for 12 months.

1:02:21So we've broken out as to what 1,000 each month,

1:02:23just a comparative focus.

1:02:24So that's something that's out there that would definitely

1:02:28increase the actual revenue once you get

1:02:30the monies for those two months, meaning for September

1:02:33and for August franchise taxes.

1:02:37The next item worth noting is distance licenses

1:02:40the budget for business licenses each item

1:02:4250,000 in previous years.

1:02:44We've actually seen 909 150,000 as well.

1:02:48But given the fact that we've opened a window of application

1:02:52from licenses through the end of October,

1:02:55we expect to have further business

1:02:56licenses as tax filings to happen in this month as well.

1:03:00So we may not exactly make a 50 but I expect

1:03:02to get as close as we can to that Egypt

1:03:04probably around 800,000 by the end of this month 889 25,000.

1:03:09So that's what we are looking at in terms

1:03:10of some of the major line items for revenues.

1:03:14On the other side, we have license and percentage

1:03:16are hard to predict.

1:03:17So we've just taken in the actuals

1:03:19to date as the expectation as well.

1:03:22Same applies to fines and forfeitures using

1:03:25money and property in a governmental revenues

1:03:28intergovernmental revenues that primarily money from Kensington

1:03:31at this point.

1:03:31We have two months worth of revenues

1:03:33from Kensington for the month of July and August.

1:03:36And the September revenue comes in October.

1:03:38So that's not included there.

1:03:39So that's the estimate for that.

1:03:41And then charges for services, which consist stuff directly.

1:03:44But when revenues are Building Planning permits et cetera are

1:03:48included under that line item and that's the one that's

1:03:50noteworthy here because again, talk to predict

1:03:54and looking back over the last two or three years on average

1:03:58been bargaining about 1.41 0.5 million at this point in time

1:04:02by the 30th of September.

1:04:04And so we took a slightly lower number based on what

1:04:07we've seen happening around us.

1:04:09And we expect that number to move

1:04:11up a little bit closer to a million by the end of October.

1:04:14But not very close to the one point

1:04:17see that we have as an expectation there.

1:04:19So again, that's a number that's fluid.

1:04:21It's changing.

1:04:22But something that we need to keep a watch on.

1:04:24Keep an eye on as we progress through the just go.

1:04:27Yes let me just pass here and take any questions

1:04:30that you might tab on the ribbon side of this income statement.

1:04:37Thank you for meeting me.

1:04:40Any questions at this time.

1:04:41And I'm scrolling through the images

1:04:44to see if I can see any questions.

1:04:49Sure I will ask a question.

1:04:52You have explained where how some of these things

1:04:56are variable and not necessarily reflecting

1:04:59based on like the county having their computer glitch.

1:05:02The business license tax being extended to October.

1:05:08So thank you for all those variances.

1:05:11Explain those variances.

1:05:14Clearly the largest one, of course,

1:05:16is charges for services.

1:05:17And I'm assuming that that is in rack that's primarily

1:05:24in the rack at this point.

1:05:26And just as a point of reference then I'm

1:05:29just going to throw out some numbers here

1:05:31and they may not mean much in terms of what

1:05:33we've seen happening around us.

1:05:35But in previous years, we've seen direct come in with about

1:05:38a million by this point in time by the 30th

1:05:42of September for the first quarter of 2017 2018 2019.

1:05:47So that can be timing differences.

1:05:48But given the fact that we've had these shutdowns and so on.

1:05:53It's not exactly the timing difference that

1:05:55gives rise to this shortfall.

1:05:57I would think it's an impact of the COVID 19

1:06:00locked down the beaches here.

1:06:02So by about 30 to September.

1:06:04We've brought in about a million in the past three

1:06:06to four years.

1:06:07And that's been about 25% off our revenues

1:06:11in the past 25% operating budget and revenues in the past.

1:06:16And at this point in time, you're

1:06:17looking at about 10% to 15% of budgeted

1:06:20revenues amended budget revenues at this point in time.

1:06:23So again, something worth keeping in mind

1:06:26recognizing that we have nine months ahead of us

1:06:29to try and make up approximately $4 million

1:06:31in total direct revenues that we have in the amended budget.

1:06:34So something to keep in mind.

1:06:36The difference between Iraq and the total of these building

1:06:39services planning permits.

1:06:41And so on and so forth.

1:06:42Those have been a little bit slow as well, but not as badly

1:06:46off the target as rec revenues have been.

1:06:49And when I get into the task flow forecasts.

1:06:52I dug a little bit about the rec revenue

1:06:54forecasts that we have in there as well.

1:06:56But at this point, I would think that's worth

1:06:59watching a little bit more carefully

1:07:01over the next upcoming three months

1:07:03till we get to the middle of the fiscal year.

1:07:08Year to date.

1:07:09So the final column, which is year to date

1:07:11actuals as a percentage of budget.

1:07:17We're at 11% And I know a large part of this

1:07:20is because our property taxes, which is a enormous portion

1:07:24of our overall budget revenue is at 0,

1:07:30but we're averaging well below 25%

1:07:34on most of these categories.

1:07:35Are any suspect that outside of the charges for other services,

1:07:43which we just discussed most of these

1:07:46are small enough that you would not

1:07:48be overly concerned about the variance MLR

1:07:53and that's true to a large extent.

1:07:56For example, sales taxes.

1:07:58We've assumed that you come to get at least 578,000 a month.

1:08:03And that's barring anything untoward happening between now

1:08:07and December in terms of further lockdowns

1:08:09shut down the radio activity declining

1:08:13but everything else is pretty much

1:08:15to be expected given the fact that there's a timing

1:08:17difference usually about a month, month and a half

1:08:19in terms of how that gets captured into the system.

1:08:22So you just said that you're expecting 585

1:08:26but if I look at this, then you're just

1:08:28comparing two months to two months

1:08:30here because you're assuming that the lag is built down.

1:08:33So that 1 million $150,000 for sales tax

1:08:37is just two months worth of projections.

1:08:40That is our quarter right.

1:08:42OK And I'm looking at my count fellow council members.

1:08:50And I see your on mute.

1:08:51Any other questions at this time or he can proceed to go on.

1:08:56OK I have one question.

1:08:58So go ahead.

1:08:59Can you repeat again, the amount that we're

1:09:02expecting in property transfer taxes

1:09:06once the glitches figured out.

1:09:12That's an answer that.

1:09:14We do not have because we've asked the county for that.

1:09:17And apparently to was a loss of data.

1:09:18In fact.

1:09:19And they were reconstructing the whole thing

1:09:21from the ABS documents.

1:09:22So that's part of the reason they could not respond to us

1:09:24and tell us.

1:09:25OK But the estimate was for August or September.

1:09:28So it's not an issue they have a glitch in the system.

1:09:31They've also lost data.

1:09:32So I'm hoping that the back can back up paperwork

1:09:35is adequate for them to go back and put

1:09:37the whole thing together and give us the right numbers

1:09:39at the right time.

1:09:43OK And then in terms of recreation I mean,

1:09:53I know there's a few things going on

1:09:55right now with recreation still but it seems like we're still

1:10:01severely short of projections.

1:10:04That seems like something that should really be corrected.

1:10:09More or less immediately.

1:10:10Because that is just such a large number.

1:10:12So I'll just leave that as a comment.

1:10:18Join us.

1:10:22I'm sending you a question that I

1:10:23just wanted the expenditure side of the income statement here.

1:10:27So the expenditure side of the income statement pretty much

1:10:29actually, we went to a large extent by personnel

1:10:32costs as we all know.

1:10:34And the budget for the personnel cost line item

1:10:37is if the expectation is $7.4 million.

1:10:41And we have 7.0 on record.

1:10:44And so that is a little bit of a saving there.

1:10:48And then you have the other things that are contractually

1:10:50when professional and services, but just property and services.

1:10:53Once again, these are estimates again,

1:10:56based on what we've seen happen in the past

1:10:58in terms of expenditure floors.

1:11:00And these expenses to a large extent we wouldn't buy,

1:11:06for example professional services by contracts

1:11:09that we have or by temporary staff that we might

1:11:13bring on board for certain things

1:11:15like in the buildings department.

1:11:16It's on property and capital is fairly small.

1:11:19Financing costs have been driven by the training interest

1:11:23that we had last for the last train.

1:11:25And so on.

1:11:26So that pretty much lines up with about 8.5 million

1:11:30in total expenses to September against an expectation of 9.3.

1:11:35It'll be like 800,000 saving there, which fortunately

1:11:39offsets to a large extent, the shortfall

1:11:41in revenues at this point in time.

1:11:42But that's, again, something that we'll

1:11:44be watching coming as the months pass by to see

1:11:47how this thing works out.

1:11:49Again with 25% of the year being complete by

1:11:51train 2% of expenditures.

1:11:56Again timing is not too much of an issue for us

1:11:58here because again personnel would

1:12:01be to be an ordinary one is at this point in time,

1:12:04we've had six periods in the three months and the numbers

1:12:07that you see that reflect those six pay period.

1:12:09So there is no timing issue as such except perhaps

1:12:12in some of these insurance payments

1:12:14that are spread out throughout the year,

1:12:16but that is the expenditure side of the budget.

1:12:19And again, absent further revenues

1:12:23we show a deficit of about 4.2 million at this point in time.

1:12:28But recognizing that revenues come at different points

1:12:31throughout the year.

1:12:31And that would change as time progresses.

1:12:37So it's speak to think about.

1:12:39These expenditures reflect vacancies

1:12:43and they reflect people who have chosen to leave our service.

1:12:51That's what some of these savings

1:12:54reflect is staffing changes is that a good assumption.

1:12:58That is correct.

1:13:01When we get to the cash flow the cash flow

1:13:04does that we anticipate changes some of the changes

1:13:08that we implemented through our amended budget

1:13:12or you can do the amended budget.

1:13:15This snapshot to the first three months

1:13:17would not necessarily reflect all of the staffing changes

1:13:21for the amended budget that is true.

1:13:25And the cash flow reflects the amended budget.

1:13:27Once you get that.

1:13:28Great Paul I see you unmuted yourself for your Oh,

1:13:32your hand is even raised.

1:13:34Go ahead.

1:13:37Thank you.

1:13:39And I may be a little premature in saying my comment here,

1:13:45but I just want to make sure I got it out that I mean.

1:13:47This is the very beginning of this process

1:13:50that we have four monthly evaluations

1:13:53about where we're at.

1:13:55And I think it's more about the kafirs going on.

1:14:00There's going to be a state audit coming soon.

1:14:03This is an important process.

1:14:05And I keep have questioned about when where's the information

1:14:11that will trigger more action.

1:14:13Is a comment that I've made.

1:14:16And I'm just hoping there is.

1:14:17And Mike you've done a great job here.

1:14:19But there's a lot of numbers.

1:14:22There's a lot of it's confusing to throw

1:14:25numbers out to our residents.

1:14:28To me even I would love if we could at the end of probably

1:14:34after the cash flow discussion.

1:14:36I know we have an agenda analysis package.

1:14:40But if we could have three or four bullets

1:14:42at the end of this process like a barometer

1:14:45that shows where we're at.

1:14:47You mentioned, we need to watch this.

1:14:49We need to watch that something that our residents and we

1:14:53counsel people could look at to say here we are in this month.

1:14:57This is where we're at maybe even

1:14:59give yourself a grade to your estimates going

1:15:05forward about where we're at.

1:15:07So it's easy for us to see every month what's happening

1:15:11and not just a bunch of numbers because that's

1:15:13it's not easy to see where we're at in this month.

1:15:17So I'm just saying that going forward.

1:15:19I like three or four bullets into our cash flows here

1:15:23we need to watch that we're paying more.

1:15:25We've got our transfer tax because this is important to us

1:15:31and our community to make sure we know

1:15:33when to trigger more action.

1:15:35And just seeing a lot of numbers doesn't

1:15:36quickly say we're in trouble.

1:15:38We're doing better.

1:15:42And then I'll have a question at the end.

1:15:44But I just wanted to say that I mean,

1:15:45the ease of all of us seeing this is a really

1:15:48important month to month.

1:15:52Thank you.

1:15:59Any other questions on the expenditure side of the ledger.

1:16:07Go ahead.

1:16:09All right.

1:16:09So I'm running up the balance sheet from this point.

1:16:13And let me stop shouting this document.

1:16:18And so this is the balance sheet as a 30 of September

1:16:51and do council member for Delhi's point.

1:16:58If I may point out some important factors.

1:17:00The other thing to note here is that the cash

1:17:05position is right at the top.

1:17:07And we began the fiscal year with about 19.2 million

1:17:12in cash general fund cash.

1:17:14And at this point in time, we are at $4.5 million,

1:17:17which is half that amount in cash.

1:17:20You might note that on the consent calendar

1:17:24you approved or received an investment report,

1:17:29which captures this cash and other cash that we have,

1:17:32which is none.

1:17:32General fund as well.

1:17:34So the general fund component of cash is 4.58 million.

1:17:38That's an important part of this.

1:17:39That's part of the portal assets that we see here.

1:17:43And then moving down.

1:17:44We have total liabilities again.

1:17:46The big chunk of change on the talk to our media

1:17:48side of the September 30 2020 balance sheet

1:17:52is the short term, not the plan that we borrowed

1:17:55which is about 8.6 million.

1:17:57And then that is falling to pieces

1:17:58that are accrued items that need to be paid

1:18:00off at the end of September.

1:18:01That's coming down as well.

1:18:03And so the difference between our total

1:18:05assets, and total liabilities is what you see essentially

1:18:08as your fund balance, which is about 5.4 million

1:18:10to the negative.

1:18:13So that's a number.

1:18:14Keeping an eye on because as we bring in revenues.

1:18:18And as time progresses that number needs

1:18:19to shrink and eventually come to the point about equal

1:18:23equals the budgeted about budget surplus

1:18:27that we had planned for.

1:18:29Right So that's the goal.

1:18:31The goal is to get to June 30 and see

1:18:34at this point in time 662,000 to be positive from this balance

1:18:38sheet alone.

1:18:39So things to watch out for again, in terms of council

1:18:43member for Daly's comments.

1:18:45If this number would have deteriorated further

1:18:47and go significantly beyond and not come back.

1:18:51That is a serious concern for us.

1:18:53The difference between the total assets and the total liability.

1:18:57So that's essentially what a balance sheet does it.

1:19:00It's just a snapshot of how the net position of the agency

1:19:03is at a fixed point in time.

1:19:06And I'll take some questions on that.

1:19:14I can hear you.

1:19:17You can.

1:19:17OK, well, let me do the tax taxes receivable line.

1:19:25The second line down is 0.

1:19:28And I'm just curious what you would expect

1:19:33that to be at some point.

1:19:35Is that not is that not going to go up at some point to reflect

1:19:42are our property taxes and other taxes like sales tax bill.

1:19:48But at this point in time, we don't

1:19:51move property taxes on that.

1:19:53Do we get we didn't say 30 days of the property tax

1:19:56we see we could potentially do that.

1:19:59But that 4% would be the sales taxes that we would get

1:20:03from the county run the estate.

1:20:07But for if by 2020 that arrives here after the close

1:20:11of the fiscal year.

1:20:12Right So for example, sales taxes

1:20:16received in September for the previous fiscal year

1:20:18would be shown in the caf.

1:20:20As taxes receivable any other taxes receivable as well.

1:20:24So once the taxes that received.

1:20:26And it's 16 past the fiscal end point,

1:20:30it's only then that it shows up as taxes receivable.

1:20:34So that would be something that would coming back as well.

1:20:39You lost me a little bit on there.

1:20:41So when I'm looking at fiscal year 2019,

1:20:44it says taxes receivable is 2.1 million,

1:20:49which I would expect it to be much larger.

1:20:52So we're just looking at the general fund.

1:20:55But don't all of our sales tax and all of our property tax

1:20:59go into the general fund.

1:21:01So I'm trying to understand what that line

1:21:03represents taxes receivable.

1:21:07So that if and by 2020 number is taxes receivable

1:21:11that includes all sales taxes all property taxes received

1:21:16after the 30th of June after the 30th of January the 30th

1:21:20of June typically through the end of September at which point

1:21:24in time, we closed the books and say we receive

1:21:26these moneys they belong to.

1:21:29And therefore, his receivable at that point in time.

1:21:30And that's because taxes received

1:21:33during the fiscal period is reflected

1:21:35in the 9.278 number in your income statement essentially.

1:21:39And goes into the cash right.

1:21:42Correct so so as when we get the tax payment in December

1:21:48for our property taxes from the county

1:21:52it would go in and bolster that 4.58 0 no

1:21:58or whatever number the A's at that point in time

1:22:00would be handled by the definitely in time.

1:22:02Right correct.

1:22:04And and so the four point roughly the $4.6 million

1:22:08in that cash an investment line item is the cash on hand

1:22:14and that's worth two payrolls three payrolls from

1:22:17the payrolls as that works.

1:22:18What do we do about a million a week or $2 million

1:22:21every payroll is that right.

1:22:23A bill is about 1.50 so it was to be an older.

1:22:31It was 1.3 approximately yes OK.

1:22:35So so there's four two months worth of payrolls.

1:22:39What you're saying.

1:22:40Yes OK.

1:22:43Which which gets us to when that tax first increment tax

1:22:46comes in.

1:22:48Yes so.

1:22:48OK Any other questions on this document Gabe.

1:23:02Yes go ahead.

1:23:03Thank you, Mayor.

1:23:04I just wanted to double check.

1:23:06So the next council meeting in November the latter part

1:23:12of November you will have this again ready for us to look at

1:23:17or is this going to or will this be in December.

1:23:22This is going to be a monthly rent

1:23:24and someone who have to report through October that meeting.

1:23:28OK And then I agree with my colleague mayor

1:23:34pro tem of the deli.

1:23:37This last sheet of paper explains things much better.

1:23:42And I appreciate you going over that step by step.

1:23:46So thank you, Chairman.

1:23:52If I may move on.

1:23:54Yes go ahead.

1:23:55OK, Stephanie stop sharing this.

1:23:57And move on to my final report on that.

1:24:01And that's the cash flow forecast.

1:24:04Let me go in and share that video.

1:24:34So here we have the I hope you can see this.

1:24:39Yes We can.

1:24:42Although it's small.

1:24:43So I'm looking for a bump it up a bit, get the version here.

1:24:47There you go.

1:24:52So here you have the cash flow forecast for September,

1:24:59we have the first three months of the fiscal year

1:25:02shaded and also actual as to.

1:25:07Of course, the forecast for the remaining beta of the National

1:25:11forecast starts out with the beginning cash balance

1:25:16that we just launched a few minutes ago.

1:25:19And then the last column here.

1:25:23It says total reflects the amended

1:25:26budget at this point in time.

1:25:28Right So the cash flow forecast has been adjusted

1:25:32to reflect all of the changes that came

1:25:35in through the amended budget.

1:25:38In addition to the amended budget line items.

1:25:40We also have the tracking proceeds coming through.

1:25:43That's the 8.660 that you see there.

1:25:47And then we also have the Pac plan

1:25:50that does paid off at the beginning of this fiscal year.

1:25:52The 9 million trend and the interest that was paid off

1:25:54on that and a couple of new lines

1:25:58for this paper cash flow statement

1:26:00is the CHP cash flow general fund support.

1:26:05Council approved for public works projects

1:26:10at the last meeting.

1:26:12And you'll notice that we put in the cash flow support

1:26:15as one line, which is the cash outflow.

1:26:17And the reimbursement fees, which mirrors that

1:26:20exactly as the second line in red in negatives

1:26:24like an influenza plus pushing optional.

1:26:27And the net effect is 0.

1:26:28So it's a combined outflow supported by reimbursements

1:26:33and therefore, it does not have any impact

1:26:34on the final cash balance, which is 9.46 million.

1:26:40So that's the cash flow in a nutshell.

1:26:43Before I go into the details on this one,

1:26:45you might recall that the main point for 0 6

1:26:48is the money that should be available

1:26:49for us to repay the trend when it becomes due in July of 2021.

1:26:55The plan itself is about 8.6 and this concrete

1:26:58projects 9.4 which leaves us with about 700,000

1:27:03to the positive at that point in time as forecasted here.

1:27:08And then moving along the cash receipts out of the picture.

1:27:13You notice that property taxes.

1:27:15I expected primarily in December and in April.

1:27:18So that does not change sales taxes.

1:27:22Again the actual sales taxes are reflected for August

1:27:25and September meaning from July and August

1:27:28in August and September and the others

1:27:30are forecasted on average to give us the estimated

1:27:33expired formula in sales taxes.

1:27:36Likewise for transfer taxes and everything

1:27:38else down the line on the shaded numbers of the actual

1:27:42is that we have till September and the rest of it

1:27:44is a forecast.

1:27:46Same thing applies to each of these battle numbers.

1:27:49These are actually been all expenditures approximate to 1.3

1:27:53million each baby.

1:27:55And so in each of the months, we have

1:27:56two of those that works out about 2.5

1:28:00as the case may be in several months.

1:28:02We have three bills.

1:28:04So that gives us about 3.3 million coming in there

1:28:08and putting all of these together.

1:28:10We have the ending balance at the end of each month

1:28:13that we anticipate over the next nine months of year,

1:28:18you'll notice that there is a net deficit.

1:28:20But there's a red item in within parentheses it

1:28:24implies a net deficit deficit.

1:28:26That's where the revenues are inadequate to cover expenses.

1:28:30But then it recovers and then it generates eventually

1:28:33a net surplus of about 9.4 million

1:28:36at the end of this cash flow sets

1:28:38and the cash flow statement in a nutshell.

1:28:41And I'd be happy to take any questions you

1:28:43might have on this statement.

1:28:46Again the number to keep in mind is this 9.4.

1:28:49So as they come back each month on month would be shared

1:28:53Philadelphia and these numbers may or may not

1:28:56be changed to reflect what we think

1:28:58is going to happen in the future.

1:29:00So so mark one of the things that I'm seeing here is that.

1:29:06And thank you for this.

1:29:08Is that the estimates that you are showing

1:29:12in blue over the next 3/4 are intended

1:29:16to make up the amended budget.

1:29:19So using your sales tax numbers for example,

1:29:25you had in August 580 by then you had in September 556.

1:29:30I see that's 585 586 or six months,

1:29:34and then it goes up to 600 in April, may and 593 in June

1:29:40and I'm assuming that these adjustments

1:29:42are reflective of the need to get the 6.4 million.

1:29:47How how similar are these numbers based on year over year

1:29:52docket documents like this.

1:29:54So is April normally a high sales tax month.

1:29:58And if we don't get if we close they are.

1:30:03And I don't remember what our target was.

1:30:05But let's say our September projection was 586,000.

1:30:11Our actuals was 556.

1:30:14Is there a way to show us where the actuals

1:30:17are not achieving the monthly target that we've set.

1:30:21So for example, if our September actual or September projection

1:30:25had been 586 and our actual spot 56

1:30:29is there a way to show that we missed it

1:30:30by 30 $30,000 because that's that it at some point,

1:30:39we need to step in this goes to Mr Patel

1:30:41his comment about knowing when to make a change when to pull

1:30:47a trigger on an additional cost reduction based

1:30:51on these revenues if we're constantly changing

1:30:56our future projections to make sure that the total column is

1:31:01the amended budget, then it doesn't it may

1:31:07not help us make that decision.

1:31:09So I'm just trying to, again, this is a document.

1:31:13It's intended to as both Gabe and Paul said,

1:31:18help us make decisions.

1:31:21I'm not seeing that it's just focusing on that 9.4 is not

1:31:27necessarily going to help us if we're constantly changing

1:31:30our future projections to make sure

1:31:33that the total column is matching the amended

1:31:37column that amended totals.

1:31:39So that's next.

1:31:41That's my question to you.

1:31:42Is there a healthier way for us to not

1:31:44only see what you've got here.

1:31:47But also know how it missed line by line basis from our target.

1:31:53That's a great question.

1:31:54M Ivan and just a couple of things.

1:31:57Let me explain here.

1:31:58One is the reason we benchmark.

1:32:02This at this point in time is because we amended the budget.

1:32:05So what I had to do was to make sure that the numbers here were

1:32:08the amended budget numbers.

1:32:09That's number one.

1:32:11Number two know these numbers are setting this place

1:32:13in the actuals come in.

1:32:15These would be replaced with the actuals

1:32:17and these numbers would not be amended any further.

1:32:20So for example, in the 586 comes in as 586

1:32:23that's what I'm good at.

1:32:24But if it comes in as 400 for example,

1:32:27that would go in as 400.

1:32:28But the rest of it will not change.

1:32:31And this talk will after decline if that happens,

1:32:34I would look the other way.

1:32:36Let's say 650,000 giving year the total

1:32:39would reflect that because these other numbers would not change.

1:32:43So I had to pick the thing benchmark.

1:32:46The cash flow does something as a starting point

1:32:49the starting point of the amended budget.

1:32:51And that's the reason why you see that change

1:32:53between this cash flow statement and the one

1:32:55that we presented at the last month's meeting.

1:32:57So the blue numbers we love changed

1:33:00will be replaced by the actual numbers.

1:33:02And as a consequence you would see these totals changing.

1:33:06The answer to your question, how do we compare that

1:33:08with what we expected to have.

1:33:09I would tell you in a column that says budget

1:33:12to have by looking at the last column, which is fixed in time

1:33:16that would be a comparative column that I

1:33:18could set up that would compare the total against the budget.

1:33:21So that tells you right off the bat.

1:33:23And throw it out there.

1:33:25You don't.

1:33:26I can squeeze into a horizontal is a paper.

1:33:29But ask column two after you have a variance.

1:33:31And the variance would tell you exactly where we are right.

1:33:33So again, this is a living document.

1:33:37That's a great answer to the question

1:33:39because it does at this point.

1:33:41This is now this document locked down.

1:33:43I know it's been changing through

1:33:46up to this point because of the budget process this year.

1:33:50But what I'm hearing is it's the blue numbers are now locked in

1:33:54and won't be changing.

1:33:56And as we shade out areas we will

1:34:00have real numbers in there.

1:34:01And then we'll have two columns on the far

1:34:03right hand side one, which is this amended

1:34:06budget column value.

1:34:08And one that's the actual to date.

1:34:10So that we can see where we are missing

1:34:14or not on a real time basis going forward.

1:34:19So thank you for that.

1:34:24I am scrolling through my images to see if people

1:34:26want to ask questions.

1:34:29And I am not seeing Oprah show.

1:34:33Yeah go ahead.

1:34:36Yes so I would just repeat what you had said about the number

1:34:45I'm really fixated on here is the forecast

1:34:48for June the negative 436,000 and then the 9.4 million.

1:35:03And you said, we would have a 7 about a 700,000

1:35:06positive leftover.

1:35:09How does that figure in to paying

1:35:14for payroll for either that month or the following month.

1:35:19Sure so again, I would say a number we question because we

1:35:23just back up to my last column here for a second,

1:35:27which is the total column.

1:35:29Like I said a few moments ago, the total column here

1:35:33reflects the amended budget and you would ask me, OK,

1:35:36how does it duplicate the amended

1:35:37budget when we are just looking at 128,000 dollars surplus.

1:35:42So things to keep in mind is the amended budget

1:35:45does not reflect the budget itself does

1:35:48not include these two lines.

1:35:50The trains and the train interests.

1:35:52If you were to pull these two pieces out of this column

1:35:56completely.

1:35:57This number would become 620,000 which is the budget in surplus.

1:36:02So in other words, take out the 8.66 million

1:36:05crowd revenue that 9 million in grant payments

1:36:08and the 196,000 trained interest.

1:36:11And this 128,000 would automatically

1:36:14be the 663,000 that we have in the adopted budget.

1:36:19If you repeat the same thing back here to the other,

1:36:22from the original those three numbers,

1:36:24you would see this 436,000 becoming

1:36:27662,000 at that point in time.

1:36:30Right So the question you ask is,

1:36:32how do we pay for all expenses.

1:36:35You'll notice that this is where the train comes in right

1:36:39because you start collecting crap money sometime in December

1:36:43potentially in December and start building up

1:36:45the grand repayment schedule so that we can get that thing off

1:36:50by about the end of June.

1:36:52But all the while, we have enough cash

1:36:54to continue to make payroll and is that the total disburse

1:36:58funds the difference between revenues and expenses

1:37:00is by and large, all under a million.

1:37:03You are in credit to be thousands of these

1:37:06because funding was upfront.

1:37:08But then as time progresses, the revenues start coming in

1:37:12and that lowers the deficit to the point.

1:37:16Rates only foreign and 36,000.

1:37:20I hope that answers your question.

1:37:21And David best, but it does.

1:37:26I'm just I'm also just really concerned

1:37:28about the revenue losses from the previous chart

1:37:36that we looked at.

1:37:37I just don't understand how we'll

1:37:40be able to make up that how we'll

1:37:44be able to make up that revenue between now and now

1:37:46and the end of the year.

1:37:51Again I mean, just to come back to the shaded columns.

1:37:54The other shaded columns reflect those we have no losses

1:37:57already.

1:37:59And the blue line, the blue numbers

1:38:01have been adjusted to balance those out.

1:38:03So that we end up with the budget that balloons do.

1:38:05That was my response to the man's question him.

1:38:08Now we move forward from here.

1:38:10We will not be adjusting the blue numbers unless there

1:38:12is credible evidence that the numbers have changed

1:38:15substantially going forward.

1:38:16So at that point in time once you

1:38:18start stop talking in the actuals that should

1:38:20automatically flush out anything that happens,

1:38:23both favorable and unfavorable.

1:38:24So that the final number here would reflect exactly how

1:38:28much revenue we expect to get.

1:38:30So keep in mind, this is I wouldn't have

1:38:33made this change if he hadn't had

1:38:35a budget at this point in time.

1:38:36You would have just used the budget

1:38:37that was adopted back in June.

1:38:39But since we have an amended budget

1:38:42it behooves me to go in there and make the adjustments

1:38:45last to have a starting point.

1:38:47And then we start booking corporate from that point.

1:38:51So just as an example, if directly preferring

1:38:53to come back to me and tell me that better

1:38:57revenues fees for services is not going to be fine.

1:38:59Well not firing 1,000 but substantially less

1:39:01than what they've got from the past.

1:39:03I would have to make that adjustment to base

1:39:05and come back to you and report you,

1:39:06and say that we expect to make a million less in revenues.

1:39:10And that triggers our keeps up a point at which we need to take

1:39:13other adjustments to other action

1:39:15to adjust for that shortfall in revenues.

1:39:18So that would be one of those cases

1:39:20where these numbers would change if there was

1:39:21a substantial expectation that revenues

1:39:24would not be met that would occur as a mid-year budget

1:39:29adjustment.

1:39:30So so looking at fees for services line, which

1:39:33is the question that we had before about

1:39:36a significant variance on the first one,

1:39:40the blue numbers here are 500 pretty much all the way

1:39:43across except for 547 in June.

1:39:47If if we were to get another $300,000 month or thereabouts

1:39:54we certainly would want to look at that estimated revenue year

1:39:59on revenue of 5.2 million to $5 million 223,000

1:40:05and if as Marcus suggesting that needed to be marked down

1:40:09to four million 223,000 then all of a sudden,

1:40:13we have to make corresponding expenditure changes.

1:40:17So that's where my question about this feeling

1:40:23like the numbers are constantly changing is problematic.

1:40:25And the answer mark that is given and Marcus given you,

1:40:29Rochelle is that as we see a number.

1:40:34And I'm and that seems to be the line item that I'm going

1:40:36to keep on as we see a fee for services not achieve

1:40:40those 500 a month numbers, then we're definitely

1:40:44going to need to adjust our year over year

1:40:50fee for services number.

1:40:52And at a mid-year budget estimate.

1:40:54And and then once we've changed that $48 million

1:40:57number to say a 47 million number

1:41:00we will then have to make a corresponding change

1:41:03in the expenditure.

1:41:05So that that's this goes.

1:41:08I think to everyone's question about how do we know

1:41:11when we need to take action.

1:41:13And I think this document to me this document this cash

1:41:16flow is much more key to that.

1:41:21And yes looking at that June number the negative 4 36

1:41:24or the positive 9 nine million 406 ending balance of June 2021

1:41:30is important.

1:41:31But I think we need to start looking at.

1:41:35For me the decision point is going to be coming in October

1:41:38and I'm sorry we're in October, November and December

1:41:41as we see real revenues match up against these blue numbers.

1:41:47So Paul I see your hand up.

1:41:49I don't know Richelieu if you're done asking your questions.

1:41:52I just wanted to support you in the observation

1:41:55you were making.

1:41:57Yeah, no I don't have any further,

1:42:00I just I guess just for me, seeing the variance

1:42:05from the budget already at 844,000 does seem like for me,

1:42:10it's a trigger.

1:42:13If it's not for anybody else thinking that

1:42:17that and that you're referring to the 44

1:42:20is on the first document we had I think Paul Ryan hands up

1:42:32the points that were just made could be more visible to me

1:42:37and to others, possibly as a short paragraph

1:42:41saying that this is something we need to look out for.

1:42:44So it's not just looking every time looking at numbers,

1:42:48but you three or four bullets that lead us back

1:42:52to the numbers, but with staff evaluation

1:42:55about what we need to be looking at is

1:42:58very might be very helpful.

1:43:00I was wondering mark can we go to the agenda item

1:43:03and share that on the screen here.

1:43:06Is that possible.

1:43:08Do know the actual agenda analysis is that something.

1:43:13Or because I think the fight the financial considerations

1:43:19on the analysis is a very exactly what I'm talking about.

1:43:23It's a very helpful concise paragraph

1:43:27about where we're at, what we might need to do

1:43:31and what's left.

1:43:33I mean, I was hoping maybe you could read.

1:43:36Are you able to pull that up when

1:43:37you talk about the amended budget

1:43:39anticipates a general fund surplus of 662,000.

1:43:45I'm sure residents don't know that we have a surplus.

1:43:48But that we also are bringing over our budget deficit right.

1:43:522.3 million from last year.

1:43:57And so what we're dealing with can go down

1:43:59to financial considerations.

1:44:03Thank you.

1:44:04During a break now.

1:44:06There we go.

1:44:09So where we're at.

1:44:11Where we're at now generally as a city

1:44:13if you do the math in this paragraph

1:44:16we're about 1.6 million in deficit going forward

1:44:22that correct, et cetera.

1:44:25Not sure at this juncture, you.

1:44:28We had a 2.3 million general fund deficit right through it.

1:44:33And with all that you've shown us.

1:44:35All right.

1:44:36We're going to have a general fund surplus of 662,000.

1:44:40We do says our deficit to 1.6 million.

1:44:44Right So we should have some handles.

1:44:48Right So we can see are we making

1:44:50progress at any given point.

1:44:53OK that's fact, that's what I'm saying.

1:44:55Words helped me a lot more than just huge graphs.

1:44:58Certainly I'm in transit question

1:45:00comes from member for Delhi.

1:45:02I would look to the balance sheet.

1:45:04The last call on the balance sheet

1:45:06because your September 2020 fund balanced deficit.

1:45:10That includes everything.

1:45:13That's right.

1:45:13Through September 2020 if you were to stop

1:45:15the plan at this point in time.

1:45:17That includes the two find 3 that's come forward

1:45:20from the last year plus the deficit

1:45:22that you've seen through this point in time for

1:45:24the coming fiscal year as well.

1:45:25So that's a moving target essentially a fund

1:45:28balance is a moving target.

1:45:29Did you take a snapshot of it at the end of the fiscal year.

1:45:32So I beat you to the last fiscal year,

1:45:34you had 2.3 estimated deficit.

1:45:36Now that can be 2.3 can be two it could be 1.6.

1:45:40And I would expect that we improved

1:45:42because that's, like I said, the worst case scenario, I'm back.

1:45:45But that being said, the fund balance

1:45:47that you see in the last column of the balance sheet

1:45:50is a quick guesstimate of value.

1:45:52Think that number would be about as of September 30.

1:45:56And I hear what you're saying about the balance sheet.

1:45:59What I'm saying is that putting it into three or four sentences

1:46:03helps me.

1:46:03And may help our residents follow

1:46:05where we're going saying saying a real statement about where

1:46:09we're at and maybe a budget bullet

1:46:11point about what we need to watch in the next month or so.

1:46:16Certainly I mean, the financial conservation section would be

1:46:19a home for that kind of thing.

1:46:21And I can do that.

1:46:21I would change this paragraph if you did two or three

1:46:26bullet points down here.

1:46:28This is where we're at.

1:46:29What we need to look at and that helps us every month,

1:46:32every month seeing for progressing on the things

1:46:35that you've pointed to of concern, not like you

1:46:38don't have to go back to three months

1:46:40to go on a budget on a sheet and look at the number.

1:46:43I mean, that's important too.

1:46:45But let's make it simple for us and for the president.

1:46:49Absolutely and I'm also making it simple

1:46:51because it makes my life simpler just to have looked in there as

1:46:53opposed to not celebrate you.

1:46:58Thank you.

1:47:02I want to build on one of the comments

1:47:04that it is in with this paragraph.

1:47:07What would you say about the first quarter charges

1:47:12for services where we've gotten about 50% of the expected year

1:47:18to date budget expectation.

1:47:20What would the bullet say about fee for services.

1:47:22The fact that we only got 50% of our expected budget.

1:47:26If you scroll up is that Holly Hughes showing this

1:47:29is up to the section under the analysis.

1:47:33I think I've said something along those lines.

1:47:35And baby go falling down a little bit on the baby go

1:47:42something in the middle of that I say that the expectations

1:47:46of charges for services is based on a historical first quarter

1:47:50collection from 17 to 19 that have range from you

1:47:55to 1.5 million at this point in time.

1:47:58And so I point out that even with these lowered

1:48:02expectations.

1:48:03It appears that revenues are trading

1:48:05by succeeded in printing 4,000 as of September 30.

1:48:09So that has been stated back.

1:48:12And I mean, I really believe this,

1:48:15which I think I hear you clearly which

1:48:17makes it a lot simpler for the reader to find

1:48:20and connect with and either do that.

1:48:23The next chart again.

1:48:24Councilman this is an evolving document.

1:48:27The first time you're producing this.

1:48:29And we have been open to change and improvement

1:48:32as we started working on this.

1:48:35Suggestions are made by council member it will serve

1:48:39and me alignment and those have been incorporated into some

1:48:42of these statements as well.

1:48:43So welcome as additions of that nature that make

1:48:46it simpler and easier to read.

1:48:47Thanks sure.

1:48:49Yeah, I am scanning my picks my photos

1:48:56to see Gabe using you volume.

1:48:58So I'm assuming you without some questions.

1:49:00I just have one quick question regarding mark.

1:49:04Can you let me know what months do we usually

1:49:08have our independent auditor.

1:49:13So the independent auditor comes in twice a year

1:49:17typically in the latter part of May only part of June.

1:49:21That's called and you know he might

1:49:23be coming in to do some basic fee to book and testing.

1:49:26And then they came back plus the end of October, which

1:49:29is around this time of year.

1:49:31They come back and they do their fieldwork

1:49:35and then they come back and report to you prepare the cash

1:49:37flow by about the end of November, early December

1:49:40and it's finalized by mid-december

1:49:43and then the cafe is distributed and shared with count.

1:49:45So by about the end of January somewhere in the middle

1:49:48of January, January.

1:49:50OK Yes.

1:49:51Thank you.

1:49:56When we look at my script real quick.

1:50:00All right.

1:50:01I'm going to go ahead and then now.

1:50:03While I make this announcement I'm

1:50:05going to ask you to potentially cover some of the questions

1:50:09I had last month.

1:50:10I know you got back to us in writing,

1:50:12but it would be wonderful if we could answer some

1:50:15of those questions about the way the revenue was reported

1:50:21on that one line item Matthew.

1:50:23Hopefully all remember better than I at this time,

1:50:27members of the public who wish to provide public comments

1:50:29for this item should use the Raise hand feature to request

1:50:33to speak and Holly is showing us the comments

1:50:36that we received up to this point.

1:50:39So while we're waiting for giving people time

1:50:42to raise your hands market.

1:50:43Do you ever do a follow up on that.

1:50:46The questions I had with regards to the revenue.

1:50:51And if you don't recall I'm hopefully

1:50:53hoping that Karen will remind us was it the $4.6 million

1:51:02referring to on the light kit was the fact that it looked

1:51:09like we were reporting revenue in a different line item

1:51:14than before.

1:51:15And it had to do with how we were reporting

1:51:23and the email that sent me.

1:51:25And I. I'm afraid I'm not equipped to pull it up.

1:51:30Essentially stated that it was reported elsewhere

1:51:36in the document and is essentially the result

1:51:39of the emails that you sent me.

1:51:41I just wanted to find out if we had put that

1:51:43into some sort of document.

1:51:46The public could read and follow up on most on the budget book

1:51:55itself.

1:51:57It was it had to do with a couple of tables

1:52:00in the budget book that did not look like they showed.

1:52:03You write your numbers correctly.

1:52:05So maybe maybe you will be in the new book when we get it.

1:52:15Good I was going to say I did.

1:52:17I found that I did find that.

1:52:20So There were.

1:52:24First of all, one of the summary tables that was referenced

1:52:29had an error in it in that there was a line that was left out.

1:52:33And so that was in the summary table that was in the section.

1:52:40But in line item sections that were in the appendix

1:52:43those correct.

1:52:44So it did appear that there was a savings

1:52:46that I think it was like $900,000 within that one table.

1:52:50But that was incorrect.

1:52:51And so if you budget all was corrected,

1:52:55but the one summary table was missing a line.

1:52:57And as we were at the last meeting trying to scramble

1:53:01to figure out what was going on in that when we

1:53:03looked at it after the meeting.

1:53:05I had a chance to dig into it.

1:53:06We we recognize that the problem was it was short 900 ish

1:53:10$1,000 because there was a line missing.

1:53:12So and it automatically added it up when

1:53:15we posted it as an Excel back.

1:53:17So we apologize for that.

1:53:19It had the overall budget was correct.

1:53:22The line items in the appendix were correct summary

1:53:26table was incorrect.

1:53:29Great, thank you.

1:53:31Go ahead Holly.

1:53:32Knew that we did get three comments on this matter.

1:53:36Two or three comments.

1:53:37Can you just bring that up again.

1:53:40Item 7 from our research.

1:53:42Now sue and Paul Duncan and Kathy Handel.

1:53:46And I'm not seeing any raised hands are used.

1:53:51I am not I do not see any requests to speak

1:53:53for the items, all right.

1:53:59With that I'll bring it back to city council

1:54:01for any closing comments at this time.

1:54:05So if you have comments, and I will echo Michelle's comment.

1:54:13The 844 in the correct document in the general fund

1:54:21statement of revenues expenditures 844 is alarming.

1:54:28And as I've said, you know the charges

1:54:31for services being at 50% of what

1:54:33we expected is something that staff

1:54:37uses the something we'll watch.

1:54:40Nice language.

1:54:41It is something to be very concerned about.

1:54:44And I would be much more concerned if we had not to use

1:54:49a term that Gabe is used.

1:54:51If we had not lived within our means

1:54:52I would be much more alarmed because we

1:54:55had reduced our expenditures in a corresponding manner.

1:55:01I'm willing to wait and see.

1:55:04And some of the revenues as said the revenue

1:55:07around the trip the real property

1:55:12transfer tax is not necessarily being reported properly yet.

1:55:19That said charges or services is something that in four weeks,

1:55:24we're going to see another installment here

1:55:26and it if it hasn't righted itself or modified

1:55:31itself in some fashion.

1:55:34I think we're going to be in a place

1:55:36where we're going to be needing to look

1:55:39at amending doing a mid-year budget Amendment

1:55:43to the stated revenue.

1:55:47So that sort of building on what Michelle and Gabe and Paul

1:55:53said.

1:55:53And just putting it into different words.

1:55:58So thank you all for your comments.

1:55:59But now now I'll go around the room exit Gabe Uri unmuted.

1:56:03Want you go first.

1:56:05Thank you, ma'am.

1:56:06I appreciate it.

1:56:07He said and I completely agree with you.

1:56:10And my colleagues shell party welcome moto

1:56:13and thank you for pointing that out.

1:56:16And looking at the 400 no 844k petrol is alarming.

1:56:21So I look forward to what Mark's report next month that we need

1:56:28to look at this through a microscope and through

1:56:32and to make sure that it doesn't get worse.

1:56:35So I look forward to what Karen and staff

1:56:39to work with our auditor that we have here twice a year.

1:56:46And we will deal with this on the last month of December

1:56:50as well.

1:56:52And in January if we need to make these changes

1:56:55we could do that, and we will start doing this

1:56:57every month, depending on if things

1:57:02get better or things get worse.

1:57:04So we appreciate you with this very thorough presentation

1:57:12and know with suggestions from your pro tem

1:57:18you know I know our residents will completely understand more

1:57:24of our budget and how it works.

1:57:26And they will understand why we're very, very conservative

1:57:30and cautious about that.

1:57:32So looking at what our independent auditor

1:57:37will have to saying in January will be so important.

1:57:40So I'll also look forward to the state auditor as well.

1:57:45And I appreciate staff the city manager

1:57:48and mark especially working with them.

1:57:52Thank you, Paul or Rachelle you're muted.

1:57:59So you can go.

1:58:00And then Paul I do see your hand.

1:58:01Now so you'll be last and I'd just

1:58:05like to concur with the mayor in that

1:58:11when we see this large number of 844,000 is alarming

1:58:19and for me, it's a trigger.

1:58:22And then underneath that, you see the variance

1:58:24from the budget at $100,000 and it's

1:58:30close to equaling it self out.

1:58:32But it's not clear whether that is going to continue

1:58:37in the same direction for the expenditure side

1:58:40as it is for the revenue side.

1:58:43So I would just ask the council to really keep an eye on that

1:58:46closely because if we don't see a similar kind of equalization

1:58:55or we're going to be in trouble fast

1:58:58or I should say more trouble fast.

1:59:00So so I think that's all, I just really

1:59:08am really concerned about these numbers and the direction

1:59:12that we're going in.

1:59:14And I think that adjustments need to be made

1:59:18sooner as opposed to later.

1:59:19Thank you, Mr Bradley.

1:59:29I concur with all that's been said.

1:59:33I just wanted to thank staff recreation department

1:59:38our great police and fire departments community

1:59:42development public works for all the

1:59:44work they've done in a time when morale can't be good.

1:59:49So we're asking them to do Herculean things

1:59:53and make cuts at the next month as we've just talked about.

1:59:58And it's the most difficult decision.

2:00:00We are close to recession tonight about the budget.

2:00:04What needs to happen.

2:00:05It's difficult decisions.

2:00:07But our top goal is to make our city sustainable and solvent.

2:00:12And that's what we have to do as city

2:00:15public servants for El Serino.

2:00:17So I want to thank staff again.

2:00:18I know it's not good.

2:00:19We're not going to be smiled at maybe in a hallway

2:00:23with city hall opens up again.

2:00:25But it's what we have to do.

2:00:27And it's not just El Serino it's the region.

2:00:31It's the state.

2:00:32It's our country.

2:00:34And hopefully after November 3 we'll

2:00:36have some federal sensitive ears to us.

2:00:39And we may get some revenue and funds back to cities

2:00:42and local governments.

2:00:44We may not count on that.

2:00:46But we have to be optimistic and look forward.

2:00:50So thank you staff Holly and I have competing button.

2:01:00This going.

2:01:02Thank you, everyone for your comments.

2:01:04There is one.

2:01:05We mentioned it.

2:01:06I think Gabe just mentioned the state auditor.

2:01:08I just wanted to let people know that the state auditor

2:01:12has reached out to the city.

2:01:13And we are cooperating with them.

2:01:15And it's in process.

2:01:17And we are.

2:01:19Stay tuned to see participate with them

2:01:23and see what their overall results are.

2:01:26So that's ongoing and that is going to conclude item seven.

2:01:40A policy matters the fiscal year 2020

2:01:4321 general fund budget update for July

2:01:45through September 2020.

2:01:48I do want to acknowledge that this time before we move

2:01:50on to item eight I do want to acknowledge that we did get

2:01:54a late email comment with regards to item 5

2:02:01a four questions that a resident of st. Peter

2:02:05sent in that it would be wonderful if they could be

2:02:09forwarded on to our fire chief and maybe

2:02:14under staff communications.

2:02:16Next meeting next November the November meeting that the party

2:02:22can comment on some of those questions that brings us

2:02:27to item 8, which is city council of local and regional liaison

2:02:32assignments.

2:02:35I see Gabe's got his hand up or shells or go Gabe Rochelle OK.

2:02:40Thank you, Mayor.

2:02:41The other day, we had a crime prevention committee.

2:02:46And I would like to invite residents who

2:02:48are interested in joining the committee

2:02:51that we do have openings and we have a lively discussion.

2:02:56And I appreciate our credit committee and Sergeant client

2:03:00and knowing that during these recession times

2:03:03and difficult times and looking at the past,

2:03:07we have had some crime rising, especially

2:03:10in the surrounding cities.

2:03:11So we know what can happen.

2:03:14There is a lot of things that we can do as a community.

2:03:17And the crime prevention committee

2:03:19can help with starting out a neighborhood watch program.

2:03:24And that's how I got started with the amazing Molly

2:03:28Hazen who helped me start that out in my neighborhood.

2:03:34And we changed mine not make neighborhood from a high crime

2:03:37area to one of the locals.

2:03:40And looking at that and started client

2:03:42spoke about the attempted hijacking near the border

2:03:48of Richmond L Sarita.

2:03:50So I appreciated our public safety.

2:03:52We need the police and this is why

2:03:54we need the police for these things that break ins

2:03:58and we can keep residents on what we can do to help

2:04:02in deterring crime by meeting with our neighbors

2:04:06and meeting with our committee neighbor

2:04:09members who can help start a neighborhood watch program.

2:04:13So thank you to that.

2:04:14Also we had the League of cities convention and as a delegate

2:04:20I did relay the message as the voting member for El

2:04:25so read our when and we did vote down what

2:04:31the city of Cerritos and their idea

2:04:35of dealing with social networking

2:04:38and dealing with the police.

2:04:40So the city of El Supremo said no to that.

2:04:43And it was very, very close.

2:04:44We did have a problem with voting members

2:04:47getting into the meeting.

2:04:49So it was just that there was not a quorum to that.

2:04:53So it was just an advisory vote.

2:04:57So really it didn't count.

2:05:00So along with that, I recommend to staff

2:05:05two who did not attend.

2:05:08They are welcome to look at the programming that was presented.

2:05:12A lot of amazing things that we can learn from.

2:05:16One thing that I was fascinated with

2:05:18was taking a look at cities like the city of bell

2:05:22that was notorious for corruption.

2:05:25And there are ways that you can tell in the future to make sure

2:05:30that cities never go that way.

2:05:32And we had the comptroller and the attorney general dealing

2:05:37with the city of bell.

2:05:39And so I guess if my colleagues here didn't see that training

2:05:45they should definitely take a look at that one.

2:05:47There was also something on sb 13 83

2:05:52that unfortunately, no cities are prepared for that.

2:05:56I believe our district here in West county

2:06:00is the closest to it, but it's not

2:06:04it's not getting to get the rest sooner that we thought.

2:06:08So I know the deadline's coming up soon.

2:06:10And most cities in California are not prepared for that.

2:06:14So again, as president of the API caucus

2:06:19we have a new president of the API caucus

2:06:22and that's Oakland council member Shane Cow from Oakland.

2:06:26So I welcome her as president.

2:06:28And so I was also voted in as president of the LGBT caucus.

2:06:34And I welcome.

2:06:37My allies and staff and call and city council members

2:06:41to join my caucus.

2:06:43My vice president will be the council

2:06:46member front Tracy the first.

2:06:49He's also an attorney for assistant district attorney

2:06:55for the city of Sandra Kaine s sorry county assembly King

2:06:59County and Ken Carlson from pleasant

2:07:02go and get people from both North

2:07:04and South Southern California.

2:07:06So I know Paul FLE attended and some of the meetings as well.

2:07:11But it was a lot of information, and they

2:07:14will have this information for all cities to take a look at.

2:07:18Thanks Matt great thank you.

2:07:25So I just wanted to chime in briefly

2:07:30about a point of clarification about what

2:07:32Mayor pro tem fidelity said.

2:07:34We actually had a closed session in regards

2:07:36to labor negotiations and as you can imagine,

2:07:40that budget was discussed a bit when

2:07:43discussing labor negotiations.

2:07:46And then second of all my report out

2:07:49is just that my Save all debates task force

2:07:54was supposed to meet tomorrow.

2:07:56But it has been postponed for another month due to concerns

2:08:00around the election.

2:08:01So I have nothing further to report out.

2:08:04Thanks great.

2:08:06And Paul to you.

2:08:08Thank you.

2:08:08Anything to report.

2:08:11I attended the Wake County West county

2:08:18area waste management meeting.

2:08:22And I know we were talking about recycling

2:08:29software and the budget.

2:08:33And so we the rates for 2021 will be going up again.

2:08:42And it has to do with.

2:08:45I think this is the bill that comes my way.

2:08:50Quito is just not the amount of green waste diversion going

2:08:56into the landfills to reduce greenhouse gases

2:09:00being emitted from landfills.

2:09:03That is a very exhaustive bill that

2:09:09is going to require many changes to the waste stream

2:09:12that we generate.

2:09:14And we've been as you gave us pointed out the West county

2:09:21West Contra Costa County area waste management authority has

2:09:24been on the forefront of this.

2:09:27However, it is increasing costs and those costs

2:09:30are going to be reflected in.

2:09:34I think the regular can goes up about $0.14 a week.

2:09:41I know that doesn't sound like much,

2:09:43but it's going to stand out on a month over month or quarter

2:09:47over quarter basis.

2:09:48People are going to see it.

2:09:50And so I know, we do our corresponding rate

2:09:54increases in December.

2:09:56So w county integrated waste management's is we

2:10:01had a workshop on it.

2:10:03This month and the actual rates will be adopted next month

2:10:08and then else real would do our rates in December.

2:10:12So to the cascading series.

2:10:14So just to reflect the comment that comes moment intimate

2:10:20a few minutes ago, we will continue to see our disposal

2:10:23rates increase to reflect the laws that we've elected

2:10:29our elected officials have passed

2:10:31to make greenhouse gases, fewer and fewer greenhouse gases.

2:10:38That's concludes my city council liaison

2:10:42on regional assignment report.

2:10:47Seeing no others.

2:10:50Well that concludes.

2:10:51Item eight.

2:10:52We'll now move on to item 9, which is adjournment

2:10:57of this regular city council meeting

2:11:01before I adjourn the meeting.

2:11:03Any memory of the One Live that have been

2:11:06lost in California in 2022.

2:11:09Wildfires including one firefighter.

2:11:13I want to remind people that on November 3 election

2:11:18day there will be no city council meeting.

2:11:23It is even that day city hall will be a polling place.

2:11:31And our staff will be assisting poll workers.

2:11:34So that is why we are not having a meeting that day.

2:11:39The next regularly scheduled city council meeting

2:11:41is Tuesday, November 17 at 7 PM and it

2:11:45will be via teleconference.

2:11:47The same process.

2:11:48We've been using up to this point to.

2:11:51This time it's 9:20, and I am in turning this meeting of October

2:12:00in the memory of the 31 California lives lost

2:12:07in wildfires in 2020 including one

2:12:10firefighter urgent thank you.

2:12:15Going