Regular City Council Meeting May 19, 2020

0:20:47Ackerman just give me a second.

0:20:49Just trying to figure it out.

0:21:34Looks like we're ready to start.

0:21:35Is that true.

0:21:37Yes ma'am.

0:21:38We are ready to start when you are excellent.

0:21:41The says may 5th.

0:21:47But I know it's May 19th today May 19th.

0:21:51Regular Meeting of the LC Radio City Council

0:21:53is called order at 7 0 9.

0:21:56Will the City Clerk please call roll me a lineman.

0:22:00I'm here May I pretend that Ellie

0:22:05may pretend finale present council member Wilson here.

0:22:11Council member Patty Wilkie meadow resident council member

0:22:16to present.

0:22:17We have a caller excellent before we begin tonight I

0:22:21will report out from our special city council meeting that was

0:22:24held tonight starting at 5:00.

0:22:27Public comments that were made were

0:22:30received regarding that special item prior to the meeting

0:22:33begin.

0:22:34There were no reportable.

0:22:37There were no other comments.

0:22:40We had two items that we dealt with.

0:22:43One was negotiations with our labor negotiators

0:22:47and we gave direction to our labor negotiator

0:22:51The other was potential litigation

0:22:54and there's no reportable at this time.

0:22:58That brings us to item number one telecom

0:23:00conference and public comment.

0:23:02Instructions Thank you Mayor.

0:23:05First City Council members and staff that

0:23:07are participating directly through

0:23:09the teleconferencing platform.

0:23:11Please remember to keep your microphones muted

0:23:13whenever you are not speaking.

0:23:14Any web cameras that are enabled will

0:23:16be visible on the public livestream

0:23:19except for direct chat to me as the host for technical issues

0:23:22the chat feature has been disabled.

0:23:24If you wish to speak please use the rain

0:23:26raise hand feature by hovering over

0:23:28your name on the participant list

0:23:30or you can wave on your camera for the mayor

0:23:32to see that you would like to speak for those calling in

0:23:35via phone you will not have these features available to you

0:23:38but you can verbally request the mayor for permission

0:23:40to speak for members of the public participating from home.

0:23:44The period for submitting public comments

0:23:45will remain open until announced prior to the City Council

0:23:49taking action on an applicable item

0:23:51submitted comments will be read into the record comments

0:23:55for items not on the agenda.

0:23:56The consent calendar and presentation items

0:23:59will be heard during agenda item number three communications

0:24:02from the public.

0:24:04All other comments will be heard at the time

0:24:06the agenda item is discussed.

0:24:09Comments can ways the email to city clerk at c i dot E L

0:24:15that should Rito got C a dot U S or by voicemail 2 5 1

0:24:200 3 0 6 2 5 5 8.

0:24:24When submitting comments please be sure they are identified

0:24:27in the subject line or stated in the voicemail

0:24:29as public comments not on the agenda or public comments

0:24:33followed by the agenda item number

0:24:35please include your name and city of residence

0:24:37for the record.

0:24:38Please note that all information provided in public comment

0:24:41including phone number called with email

0:24:43address and any other personal information written or stated

0:24:47is subject to disclosure on the broadcast

0:24:49of the teleconference meeting following the meeting.

0:24:52All comments read into the record

0:24:54will be posted online with supplemental materials

0:24:56and will have personal information redacted.

0:24:59This concludes my instructions.

0:25:01Mayor Lyman we're ready to move on to the next item great.

0:25:09That concludes.

0:25:10Item number one teleconference and public comment

0:25:12instructions.

0:25:13Item 2.

0:25:14Council staff communications are there any staff communications.

0:25:19Yes.

0:25:21You very much.

0:25:23Karen pink is city manager.

0:25:24Just wanted to give a quick report out on the latest goings

0:25:28on with the public order.

0:25:31As many of you probably know that county health worker has

0:25:34recently been modified a couple of different ways

0:25:38including some some provisions to allow

0:25:42for drive by celebrations.

0:25:45For those of you who have also read

0:25:46Hi seniors please stand by their plans that are going

0:25:50to be made in that regard.

0:25:54And also some alleviation of some

0:25:57of the recreational opportunities as I

0:26:01had indicated.

0:26:02My city manager update of last couple of weeks.

0:26:06Right now the health order is still meant

0:26:09to go through May 30 first.

0:26:10All of our facilities remain closed

0:26:13but we are indeed looking to prepare for and for reopening

0:26:17both from a staff perspective and organizational perspective

0:26:21how we're going to protect our employees

0:26:23as well as how we're going to be serving the public where again.

0:26:27I've mentioned this before looking at some phased

0:26:30approaches to how this all goes depending on how the county

0:26:34health order is modified.

0:26:36We do expect that there will be some modifications

0:26:39that air from the county.

0:26:41Oh hello supervisor Jaya that's next.

0:26:45Eek.

0:26:46So or this week so we're looking forward to that we're

0:26:49planning for that.

0:26:51The biggest brightest news that I think a lot of our residents

0:26:54were very excited about is that we have reopened the recycling

0:26:59center on a modified schedule.

0:27:01It's going to be open or it is open now from Tuesday

0:27:04through Saturday tend to 4:00.

0:27:07We had a soft opening last week and without even saying a word

0:27:11we had an awful lot happy recyclers show up.

0:27:14So I think a lot of you who have been doing a lot of home

0:27:20improvements and wanting to get rid of your household

0:27:22has space.

0:27:23We're very eager for it for that to happen so we're

0:27:26pretty excited about that.

0:27:28Again please stay tuned.

0:27:29We have our Web site l e l dash Serino dot

0:27:33org slash of nineteen We will continue to update

0:27:37that on on any additional openings

0:27:40any additional provision of city services again

0:27:43city staff is still working for the most part

0:27:45so please feel free to call an email if you

0:27:48have some services available speaking

0:27:50of some of our amazing snap.

0:27:52I just want to point out that May 17th through to be

0:27:54third National Public Works.

0:27:57Public works is you know a lot of people

0:27:59talk about our first responders being police and fire

0:28:02but you can't discount public works on how they come in

0:28:05and they are able to do a lot of the same work

0:28:07in particularly in this emergency.

0:28:10They have been amazing.

0:28:11And so I just want to publicly say thank you

0:28:13to our public works staff each and every one of you have been

0:28:16a wonderful asset to our community

0:28:20and we just really thank you for your dedication.

0:28:22So if you see a public work pepper out

0:28:25as you're all walking about exercising appropriate

0:28:28you could wear masks give away to the public waves

0:28:32the Public Works staff they're doing a great job

0:28:34and with that.

0:28:35Thank you.

0:28:36Your Honor concludes my report Great.

0:28:40Any reports from council members I'm seeing shakes from two.

0:28:47Paul has his hand Paul.

0:28:50Yes.

0:28:51Just briefly I participated say affordable housing Week

0:28:55celebrations kick off and Dan Kalb the city councilman

0:28:59from Oakland was honored.

0:29:02So That was good news.

0:29:04Thank you.

0:29:05All right.

0:29:05I will do the standard announcements

0:29:07that I've made for the last couple of meetings.

0:29:09Don't forget to participate in the census.

0:29:10It's very critical for funding both at the county and the city

0:29:14level.

0:29:15So please do so and tackle the city manager's remarks.

0:29:20Please acknowledge our staff as both the frontline safety

0:29:25workers as well as our frontline desk

0:29:28and Frontline the kind of workers.

0:29:30Thank them whenever you can.

0:29:33That concludes item 2.

0:29:34Council staff communications will move on

0:29:36to account to Item 3 communications

0:29:39from the public remarks are typically

0:29:41limited to three minutes.

0:29:42I've been using two and a half minutes which we've

0:29:45been able to successfully get all comments in

0:29:47or most comments in within two and a half minutes

0:29:50So I'm announcing that at this time the public.

0:29:54The period for submitting public comments or item three which

0:29:57is comments from the public on items that

0:30:00are either on the consent calendar

0:30:02or not on the agenda at this time is closed.

0:30:07City clerk are there public comments Thank you ma'am.

0:30:13We do have a few.

0:30:16Please remind us who submitted their comments

0:30:18in advance as well.

0:30:19Yes.

0:30:20And so we wouldn't be doing Cordell any favors if we didn't

0:30:24at least touch a clinic whose items are worth mentioning

0:30:28so if you would you scroll down to his comments people at home

0:30:31can see them real quick.

0:30:32Great.

0:30:32Certainly.

0:30:34And Mr. Is the only one who submitted

0:30:37items in advance of the twelve o'clock deadline

0:30:41and he did ask for.

0:30:44He wanted to share the cost of renting a business based

0:30:46in El Sarita is tremendous.

0:30:48I've spoken with the owner over Atlas liquors

0:30:50and he has told me that he pays fifteen thousand dollars

0:30:53a month which is an acceptable And 2 he

0:30:55requested that Andy Katz would return back to the city council

0:30:58with an update on the needs of a hospital in West County.

0:31:01Great thank you.

0:31:02Are there any additional public comments We do

0:31:05have just three tonight.

0:31:06Great.

0:31:07Let's go ahead with two and a half minutes.

0:31:08Kim OK.

0:31:18OK we'll begin with IV first submission for items

0:31:22not on the agenda starting the time now regarding

0:31:27disaster preparedness.

0:31:28This certainly run andI advantageous utilization of

0:31:32volunteerism and just briefly.

0:31:37Everyone OK.

0:31:40I mean I'm going to start the time over.

0:31:42I trust the city council and city manager have updated Elsa

0:31:45Reno's response plans to disasters such as earthquakes

0:31:49urban wild wild land fires pandemics

0:31:52flooding landslide etc..

0:31:55As there was talk at the last city council

0:31:57meeting about abandoning the city program as a cost cutting

0:32:00measure I caution against it as it occurred to management

0:32:03to reduce the costs of the CERT training program

0:32:06by taking the training online such as in the form

0:32:10of a managed Resume program or similar.

0:32:12Instead of paying overtime to for a 24 hour CERT

0:32:17training program please consider utilizing trained volunteer

0:32:20presenters such as Berkeley Albany

0:32:22and Richmond already use online search.

0:32:25Training is especially relevant do

0:32:27the during due to the FIP as well as reductions

0:32:31to financial costs.

0:32:33The hands on part can be done in one

0:32:34final in person after training utilizing

0:32:38social distancing etc..

0:32:40Additionally has management updated

0:32:42its outdated disaster plan.

0:32:44Where can a resident find a current copy.

0:32:47Does it involve the utilization of Volunteer

0:32:49Resource resources such as Sir.

0:32:52What is the status of Elsa Trudeau's wild land

0:32:55urban interface fire evacuation plan.

0:32:58Where would the evacuation centers be located

0:33:00and how will they be stopped.

0:33:02Are there shelters identified and are there trained

0:33:05shelter managers available.

0:33:07What is our modified earthquake disaster plan.

0:33:09Given Nicole midnight team situation today

0:33:13I took a webinar earthquake county alliance Bay Area

0:33:17regarding address address addressed the impact

0:33:21of covered 19 friend disasters What if an earthquake

0:33:25occurred during a pandemic.

0:33:26The program included presenting sessions on emergency

0:33:29management during coping 19 pandemic by Mary Ellen Carroll

0:33:34executive director of the San Francisco Department

0:33:36of Emergency Management over 19 as a teachable moment

0:33:40for inclusion communities by Roxanne Crawford of FEMA.

0:33:45Presenters were also from earthquake county

0:33:51Country Alliance Bay Area is El Serino planning

0:33:54for such an occurrence.

0:33:56Have you addressed disaster planning in light of a pandemic

0:33:59or do you plan to do so well.

0:34:00Eldorado take advantage of the tremendous amount of quality

0:34:04volunteer human resources in our neighborhoods

0:34:07by establishing an El Serino Volunteer Resource mission

0:34:11with an embedded Disaster Service subcommittee

0:34:13in case submitted by Donald Simon L.

0:34:16Street our resident next comments are

0:34:20submitted by Kathy handbills starting her timer now

0:34:24as canceling staff.

0:34:25No I have been fairly involved in this use

0:34:28local groups since 2016.

0:34:31I have met with several of you over time

0:34:33to discuss various projects.

0:34:35I feel like that with those that have been receptive to meetings

0:34:38because some council members ignore such requests.

0:34:41We have disagreements but always in general

0:34:44been either able to work through them

0:34:46or to keep things from being personal

0:34:48as much as I have criticized council and staff.

0:34:50I have tried very hard to avoid any personal attacks as I do

0:34:54believe that most council members love their city

0:34:56and are doing the best that they can.

0:34:58Even if I disagree with what that may look like as city

0:35:02representatives I believe council members should hold

0:35:04themselves to the highest level of professionalism

0:35:07and tried to listen to constructive feedback

0:35:09and see if there is anything in the feedback

0:35:12that perhaps could be true.

0:35:14I have seen several council members ask questions

0:35:16in meetings that I know were raised to them by the public

0:35:19and I have appreciated those efforts.

0:35:21That is a positive.

0:35:23Now for the negative at the last meeting

0:35:25there were several statements by council members that felt

0:35:28attack attacking of the public.

0:35:30You may not agree with what we are

0:35:31saying but I think overall an active public is

0:35:34a positive thing.

0:35:36I understand you feeling that you need to protect your city's

0:35:39bat but perhaps you could make some state make statements

0:35:42to that effect without taking talking down

0:35:45to the public many of whom have spent

0:35:47substantial time researching some of these issues.

0:35:50Last week one council person took it upon himself

0:35:53to denigrate one of our fine citizens

0:35:55and a group that has advocated for progressive causes.

0:35:58In a comment on a Facebook post I was appalled

0:36:01when I read his comments.

0:36:03This comments to blame a group for the financial mismanagement

0:36:07of the city is appalling.

0:36:09To call out where someone used to work

0:36:11and use that as a weapon against them is awful.

0:36:14This is not the first time this council

0:36:16member has attacked a member of this group in public.

0:36:19None of this would be personal and I would expect council

0:36:22members to hold themselves to a higher standard instead

0:36:25of behaving in the same bullying manner

0:36:27that we see daily from the president.

0:36:29If there is not an ethical violation

0:36:31there seems to be no recourse to this behavior

0:36:34except to make a public it and vote accordingly

0:36:36in the next election and I hope that those council members that

0:36:40do hold themselves to higher standards

0:36:42could encourage their colleagues to do the same.

0:36:44Submitted Kathy Handel Serino comments received from a ailing

0:36:51banks starting in the time now City council members and city

0:36:55manager I have been following this city council and city

0:36:58manager's actions in response to the auditor's report that came

0:37:01out in October It has been seven months

0:37:04and we have seen no concrete action taken.

0:37:07The biggest step we have taken so far

0:37:09is eliminating the Fourth of July festival

0:37:12which we would likely have done anyway due to cope at 19

0:37:15as well as cutting library hours.

0:37:17These are both relatively small cuts that negatively impact

0:37:21Elsa readers taxpayers but do not

0:37:23make much of a dent in the budget deficit

0:37:26The city has agreed not to increase some salaries

0:37:29but have not worked hard to do decrease them.

0:37:32I've also listened to several city council meetings

0:37:34where there seems to be a lot of confusion

0:37:37and no clear understanding of where we

0:37:39actually stand with the budget.

0:37:41This concerns me residents one transparent city.

0:37:45We want to take part in the decision making process make

0:37:48the decision making about cuts.

0:37:51We deserve a virtual town hall where

0:37:53we can give citizen input on what we value and want

0:37:56to keep going.

0:37:57We deserve to receive clear information

0:37:59on what work the staff has done not

0:38:02just what they are planning to do to address

0:38:05the financial crisis.

0:38:06There is not enough outreach to residents

0:38:08to let us know where we stand.

0:38:10Fiscally we should not have to be breathing over this city

0:38:14council and city manager shoulders

0:38:16to make sure that they are informed.

0:38:22We do have a few additional submissions

0:38:36and this next submission is from Marlene George starting

0:38:40her time now I was disappointed to read a recent email

0:38:46by the fire chief suggesting the vegetation management program

0:38:49would not be fully enforced during the current fiscal year

0:38:52vegetation management particularly reducing the fuel

0:38:55ladders climbing up the huge forest

0:38:57sized trees presents a real fired up fire hazard

0:39:01to the homes and Elsa veto.

0:39:03Several months ago Mike L. Serino FISA

0:39:05presented a resolution to this City Council

0:39:08requesting wildfire prevention be declared

0:39:11a top priority for this city.

0:39:13We were told to hold off until the results

0:39:15of the strategic planning process

0:39:17were completed and tabulated.

0:39:19This process was undertaken and completed

0:39:21but no report with finding and solid data

0:39:24was published in data that underlines the priorities are

0:39:28important and will help guide resources education schools was

0:39:34listed as a top priority and used to restore as many library

0:39:38hours as possible.

0:39:39No one knows what the public has to say

0:39:41about wildfire prevention.

0:39:43Many community members in terms of library hours

0:39:46wanted salaries cut and not services

0:39:49full enforcement of the vegetation management program

0:39:52in 2019 as in my opinion.

0:39:54Help to achieve a culture change in El Sarita.

0:39:57As my husband and I walk the hills of El Serino

0:40:00we see many residents clearing their properties

0:40:02of dry meets dead trees and flammable foliage.

0:40:06This is not a time to pull back It would send

0:40:08a bad message to the community.

0:40:10The council needs to come up with the funds

0:40:12to fully enforce the vegetation management program just

0:40:15like they did for the library hours

0:40:18Those of us who live in a high high fire hazard severity zone

0:40:22pay property taxes that are not directly invested

0:40:25in our neighborhoods our property and sales tax pay

0:40:29for the general welfare of Elsa Rita such as the library

0:40:33recreation and other services.

0:40:35If there is a wildfire and Elsa veto the budget reduction

0:40:39under reductions undertaken in the last few months

0:40:42will be an exercise in futility.

0:40:45There will not be an Serino.

0:40:46No one saw the pandemic.

0:40:48I mean did they submitted by marveling George Elsa read

0:40:51our resident I believe this is the final one we

0:41:05have at this point.

0:41:07Submitted by Sherry dropper starting her time now.

0:41:13City council members have spent many hours trying

0:41:16to craft a letter that in many ways

0:41:18I should shouldn't have to write.

0:41:20I shouldn't have to tell you that elected officials should

0:41:22try to listen to their constituents

0:41:24not attack them on social media.

0:41:26So why do I have to write this letter.

0:41:28I'm writing this because there is now a pattern that

0:41:31has emerged three individuals who are also members

0:41:34of Elsa RINO progressives.

0:41:36I've been repeatedly disparaged by one councilmen in the latest

0:41:40incident a member simply offered objective information that

0:41:45countered an assertion being made.

0:41:47This person was met with an aggressive subjective attack

0:41:50by the council member.

0:41:51I am also reminded that at the last council meeting

0:41:54other members of the community appeared to be publicly

0:41:57disparaged because their criticism of staff and council

0:42:00actions on the budget.

0:42:02Whatever happened to the word public and public policy.

0:42:06This city council should not run like an exclusive club.

0:42:09It should be an elected body with an energetic community

0:42:12that is willing to engage and discuss

0:42:15but to be able to do so.

0:42:16All parties have to have access to information and information

0:42:20needs to be accessible.

0:42:22The managerial class needs to manage not escape.

0:42:28The public needs to be informed not chastised.

0:42:30The city council needs to listen and not lecture

0:42:33and most of all city officials should understand

0:42:36that although we may have at the highest levels of government

0:42:40vindictive or bullying behavior this

0:42:42is not what we expect from our city

0:42:43council members and Elsa rito.

0:42:45We are in the middle of a pandemic.

0:42:47The fact that I had to write this letter

0:42:49as I said at the start is quite embarrassing.

0:42:51Among everyone.

0:42:52Let's take the gloves off put on some creative hats.

0:42:55Open up our minds.

0:42:57Let down the defenses and get real with the numbers.

0:42:59That's all we're asking.

0:43:00Get real please.

0:43:02Submitted by Sherry Grosvenor one last check.

0:43:07That does conclude the public comments

0:43:09that we have at this time May your line in your new

0:43:29did and here you hear you speaking again.

0:43:38I think you have to be a newbie okay.

0:43:41Are good.

0:43:41Now I can hear you.

0:43:43Oh it still shows muted at my end.

0:43:45There we go.

0:43:47I want to thank the public members of the public

0:43:49for singing those comments.

0:43:51We should take all comments from the public.

0:43:55With as well-meant and well submitted

0:43:59an does several of them had good suggestions for us.

0:44:03That concludes item 3 communications from the public.

0:44:05We'll move on to item for adoption

0:44:08of the consent calendar.

0:44:09We have one item on the consent calendar

0:44:12which is item 4 A which is the fiscal year 19 20.

0:44:17Third quarter cash investment which

0:44:21I'm going to see if I can pull up

0:44:23real quick because believe it says that we have quite

0:44:28a bit of money in the bank.

0:44:30We have a ten point one million dollars in the bank so

0:44:35that is worth pointing out.

0:44:38Item for a any questions or is there a motion to adopt

0:44:45the consent calendar Go ahead.

0:44:52Are you moving.

0:44:53I'm nothing.

0:44:54Excellent.

0:44:54Under the adoption consent calendar item for a fiscal year

0:44:581920 3rd quarter cash and investment record second

0:45:04I think Rochelle got their first game so motion

0:45:06by Olsen seconded by part Okamoto Can

0:45:08we have a roll call please.

0:45:10Beer Lyman.

0:45:11Yes Ken some bad beer infidelity.

0:45:17Name Freedom fidelity I think you.

0:45:22Council member Wilson I can't remember part locomotive right.

0:45:27Council member Quito rushing carries freight.

0:45:31That concludes item for a adoption

0:45:34of the consent calendar.

0:45:35That brings us to item five which is presentations.

0:45:38We have two presentations tonight.

0:45:42Our first is from Mars deemed county representative

0:45:45Supervisor John Joya.

0:45:48Mr. Joya welcome.

0:45:50Thank you.

0:45:50How are you.

0:45:51I'm doing well.

0:45:52We're not letting the fact that we

0:45:54can't get together personally get in the way

0:45:56of our communication.

0:45:57So I appreciate the chance to give you a brief update

0:46:00of the community wide response to the pandemic

0:46:04and answer any questions and I will try to keep this brief

0:46:08and and meaningful and I just want to thank all of you I know

0:46:13for your leadership at the city there's a lot going on

0:46:16in cities and at the county and I know all of you

0:46:19are working hard as well.

0:46:21So let me just go through it seems like it was just

0:46:24yesterday but it was March 16th when the health officers of six

0:46:29Bay Area counties including Contra Costa

0:46:32issued the order to shelter at home

0:46:35and that was the very first shelter at home.

0:46:38Order issued in the United States

0:46:40and and we believe that the early action and the success

0:46:46of residents to really follow those orders has been

0:46:49responsible for us having not overwhelmed our hospitals

0:46:55and save lives.

0:46:56So and I know council member Pardue

0:46:58Okamoto understands this.

0:47:00Working at a hospital herself in Berkeley

0:47:02and sees firsthand what this all means.

0:47:06As you know there's been some recent easing up of the

0:47:11of the orders and that's because we

0:47:13have seen a decrease in hospitalized Asians

0:47:16and a flattening in the number of new cases

0:47:19despite increased testing so.

0:47:22So what's happened and where are we going.

0:47:24So when this sheltered home order was issued

0:47:29it was after the county declared a state of emergency

0:47:31and a lot of folks don't know the authority that county

0:47:35health officers have.

0:47:36They have this power to to set these conditions understate

0:47:40law.

0:47:41And what's happened is the health officers of six counties

0:47:45in the Bay Area Marin San Francisco San Mateo Santa Clara

0:47:50Alameda and Contra Costa have generally been working together

0:47:54to come up with a common set of orders knowing

0:47:57that we're region and what happens in one county

0:48:00affects another.

0:48:01The virus doesn't respect county lines so today in Contra Costa

0:48:07we have tested collectively both the county and the private

0:48:11providers just under 24000 individuals twenty three

0:48:15thousand six hundred eighty five of that one thousand one

0:48:20hundred and ninety two have tested positive And there have

0:48:25been 33 deaths El Serino has ten of those eleven hundred

0:48:30and ninety two cases so it's a it's actually even smaller than

0:48:35population and probably the best piece of information is that we

0:48:41went from a peak of forty four hospitalisations culvert 19

0:48:47related hospitalizations about a month ago to now 16 which

0:48:52in the number of hospitalizations

0:48:53really is a good marker for who is seriously ill and that is

0:48:58really what's allowed the health officer

0:49:02to look at starting to ease the restrictions The

0:49:06what the county has been focusing on

0:49:08is it is is several items.

0:49:11The first step was really increasing hospital capacity

0:49:15It's it set up and we'll be staffing a 250 bed

0:49:20medical facility at the crane way at the Ford Building

0:49:23in Richmond.

0:49:24Fortunately it has not needed to be used

0:49:27and it looks like we're going to get through this this way

0:49:31without having to use it.

0:49:32But the county's intention now is to hold onto it

0:49:35and keep it set up not knowing what

0:49:37may happen during the fall.

0:49:41Some health experts believe that there is a possibility

0:49:45of another surge in the fall associated with flu season

0:49:50and it is important to be prudent

0:49:51and to really think about that.

0:49:54The focus has also been to work with local hospitals

0:49:57to increase hospital capacity so there around 700 hospital beds

0:50:01total in the county and working with local hospitals

0:50:06that amount has pretty much doubled

0:50:08and that's set up to tens or extra beds that

0:50:12are not normally in a room.

0:50:14So the bottom line there is more hospital

0:50:17temporary hospital capacity.

0:50:19The good news is that none of that has been used not even

0:50:22the existing 100 hundred bed capacity

0:50:26The the other focus now has been on dramatically

0:50:29increasing testing.

0:50:31Now there are nine test sites that the state and county run

0:50:35the county runs six of those.

0:50:37The state runs three And then of course one

0:50:40can get tested at any at your private provider like Kaiser

0:50:44for example.

0:50:46And so we've gone up to around eight hundred tests a day

0:50:51it's been up and down.

0:50:53The goal is to get up to about two thousand

0:50:55four hundred tests today.

0:50:57The health officer believes that you

0:51:00need that level of testing in order

0:51:02to keep track of the virus.

0:51:04If we're going to continue to open up more businesses

0:51:07contact tracing capacity is increased the county's goals

0:51:10to have 250 people doing contact tracing

0:51:15and and again this is part of the strategy of opening

0:51:20the community as you know there's been

0:51:23some easing of restrictions.

0:51:24Two weeks ago when construction was open all construction was

0:51:29opened up the health officer looked

0:51:32at the data over the last two weeks

0:51:34the 14 day cycle of that virus incubation period

0:51:38and and so forth and saw that hospitalization

0:51:42numbers were still going down.

0:51:44And and that's why the new order came out yesterday

0:51:46effective today to open up all retail to curbside pickup

0:51:51and also to have a drive in gatherings of two hundred cars.

0:51:55In fact I spoke to the superintendent the other day

0:51:58and they are going to shift given the new health

0:52:00order they're going to shift.

0:52:02It sounds like to do graduate instead of virtually

0:52:05but to do them by Drive in CAR where

0:52:08people stay in their cars.

0:52:09So there's a method you can have worship services that way

0:52:12as well.

0:52:14And so that in two more weeks I think

0:52:16the health officer will look at the data for the in two weeks.

0:52:20And if the trend continues will most likely open up more

0:52:25we sort of are running one to two weeks behind the state

0:52:29Governor Newsome has provided a lot of leadership

0:52:32and I think really done a great job

0:52:34and you know he's provided flexibility

0:52:37Some counties are going faster some are going slower

0:52:40but we tend to be about one to two weeks behind the state

0:52:44in terms of when things open up what does it mean

0:52:47in terms of mass gatherings.

0:52:49I think it is likely during the summer

0:52:51health officers believe they're going to continue to be

0:52:53restrictions on mass gatherings in fact the best advice

0:52:59that the health officer gives is that if we're gonna get back

0:53:02to work and open up more businesses safely

0:53:05it has to be done incrementally.

0:53:08Looking at the data science over politics right.

0:53:11And to look at the data and and the trends and the indicators

0:53:16continue and there's a number of indicators

0:53:19they're looking at then to continue

0:53:21to incrementally open up.

0:53:23But even with that incrementalism that really

0:53:26it's been the public that's been responsible for getting

0:53:29us to where we're at.

0:53:30The public has really followed to the most for the most part

0:53:34these should stay at home orders and social distancing.

0:53:37But the four things that the health officer said are really

0:53:39important to do going forward is continue the hygiene

0:53:43washing our hands frequently.

0:53:44Right.

0:53:46Second is to maintain the 6 foot of social distancing

0:53:49when we go out third to really make sure you are wearing

0:53:53a face covering when you're going out

0:53:56and forth to monitor your own symptoms don't go out if you

0:54:00have symptoms get tested.

0:54:02So although we have made testing available now at a county site

0:54:07in San Pablo for anybody whether they have symptoms or not.

0:54:11So we're trying to to increase the testing so people can now

0:54:15get tested without symptoms and is free if you have

0:54:21health insurance they are Bill.

0:54:22But otherwise it is free and the focus also as I say

0:54:28has been on on the on contact tracing.

0:54:31In addition we've focused a lot on the homeless population

0:54:35We have actually rented over 550 hotel rooms

0:54:39and two of those hotels are in West Contra Costa County

0:54:43and We have relocated residents the homeless residents of each

0:54:49of the three largest shelters in the county to those hotel rooms

0:54:53where they are getting meals and care.

0:54:55In fact this has made us look at at a new model what do

0:55:00we do when this pandemic ends.

0:55:02Do we really want to send these homeless individuals back

0:55:04to shelters or preference would be

0:55:06not to do that but to look to try to keep them in hotels

0:55:12and maybe acquire hotels and keep them there until they

0:55:16get permanent housing.

0:55:18That that is a better situation than going

0:55:20back to the shelters.

0:55:20That's something we'll be considering as well as also you

0:55:24know our outreach teams are going and checking with those

0:55:27who are live in encampments and if provided every city is asked

0:55:31for any types of portable toilets

0:55:34or handwashing stations various encampments those are provided

0:55:38in fact some have been provided down on right and road

0:55:41near Point Isabel I know that's in Richmond

0:55:43but sort of nearby So the focus a lot has been on on homeless

0:55:50as well.

0:55:51So why don't I stop there and really take your questions

0:55:55I will say that we have seen a major increase

0:55:58in in social service demand food stamps

0:56:03and other social assistance programs at the county.

0:56:07It all said between March and July

0:56:11the county will have spent about one hundred and thirty

0:56:13million dollars out of our reserves to address and prepare

0:56:18both you know these activities I talked about and more

0:56:23and I know we're seeing issues of revenue I did see

0:56:26that the state has granted the county

0:56:30assessor an extension until early August

0:56:33to get final values and rolls.

0:56:37You know normally the county assessor

0:56:39sets the rolls at the property values by June 30th.

0:56:46That's been extended to August 10th.

0:56:48So presumably we won't know the impact on our budgets

0:56:52until after July 1 unless the assessor

0:56:55does come out before before that time granted an extension.

0:56:59So that's an important thing for all of us

0:57:00to consider The Treasurer did extend the time period

0:57:04for paying that April 10th installment without penalty

0:57:09for those who are financially impacted to June 30th

0:57:13and the governor issued an executive order which extends

0:57:16that until May of next year.

0:57:19Presumably that may apply to the next payment but at this point

0:57:23we've gotten over 96 percent of our property tax payments

0:57:26from April 10th.

0:57:28It's I think even higher than that now.

0:57:31But so there is an opportunity people have until May if they

0:57:34have financial hardship til next May to make payment

0:57:38on their property taxes.

0:57:40And as you know I think you did as well we passed a county

0:57:45wide EVICTION PROTECTION ordinance that included a rent

0:57:48freeze and we're going to be considering it our meeting

0:57:53next week extending it does apply to commercial properties

0:57:56as well we may grow that to just small business tenants

0:58:00as opposed to all commercial tenants

0:58:02but it would still apply to residential

0:58:04and then we provide a grace period to repay.

0:58:07I think you may have a longer break period so the more

0:58:11stringent provisions would apply so to the extent your ordinance

0:58:15provides greater protection then that provision

0:58:17in your ordinance would apply.

0:58:19So with that and I and I want to thank all

0:58:22of the workers the front line workers

0:58:25but also just all the the the public employees

0:58:28I know who really at your level at the city at the county

0:58:32I know a hard not only or health department folks are working

0:58:35but in social services and public works who are working

0:58:39to respond to all of this as well and

0:58:42and really helping protect all of us.

0:58:45So with that thanks and any questions

0:58:48you have and and I know I view our county administrator

0:58:52as set up a call with all the city managers and our health

0:58:56officer on Thursday the city managers and Della

0:59:00and I know I've tried to keep I've tried to keep all of you

0:59:06to your city manager of cases sent emails So

0:59:10any any information you need.

0:59:12Pete please feel free to let me know right.

0:59:14Paul Yes thank you.

0:59:18First thank you John for all that you

0:59:19do especially with the crane way that was

0:59:23really quite a quite an effort.

0:59:26Just a f why I think the governor may revise

0:59:30took away a lot of the homeless funding

0:59:32that we hope we would be able to spend but what has remained

0:59:37has been the buyouts for the hotels I think so I'm hoping

0:59:41that's something that we can continue

0:59:43to move forward on and work with the state on that issue.

0:59:46JOHN Right.

0:59:48My question to you is there've been a couple editorials

0:59:51in our East Bay Times about the Bay Area counties working

0:59:56together and because of all kind of on different time

0:59:59lines now including San Mateo.

1:00:01That that could cause chaos.

1:00:03Yeah.

1:00:04What are your opinions about this

1:00:05and what does that mean for Comcast.

1:00:07So thanks Paul for the question.

1:00:09So originally was six counties that stuck together

1:00:14and then sort of what happened last week some of the counties

1:00:17started making independent announcements

1:00:19and our health officer has said he thinks they maybe

1:00:23didn't didn't align their messaging as

1:00:26good as it could have been.

1:00:27So the five of the six have basically issued

1:00:31a joint statement yesterday.

1:00:33San Mateo has gone a bit further by opening offices

1:00:37so that so that's the difference.

1:00:39And I did make a comment about that saying

1:00:42hope it to the extent we all stick together that's better.

1:00:45Now Napa Sonoma and Solano have actually

1:00:48moved a little on their own because they feel they want to.

1:00:52That's their right.

1:00:54But as I say San Mateo is gone a little further by their order

1:01:00just opened offices.

1:01:02I think that's probably the next thing that

1:01:04will happen likelier two weeks.

1:01:06I think the health officers of the five other counties

1:01:08have just been more cautious in wanting to look at the data.

1:01:12And in San Mateo had seen some more cases

1:01:15and so that was their decision.

1:01:18But at least five of them five are sticking together

1:01:21and JAMA Teo may or may not be part of that next time

1:01:24but I think the five are all working together

1:01:27San Francisco may do a couple things differently

1:01:31because there are more dense city

1:01:32and so there may be some nuances in their order

1:01:35that are more restrictive.

1:01:37But essentially right now that most of the counties

1:01:40are sticking together Janet.

1:01:44I think I sell your hand you didn't see my hand

1:01:48but I'd be happy to talk right now.

1:01:50First of all John I want to really thank you

1:01:53for all of the work that you personally have done

1:01:55and that the county has done.

1:01:57It is I think really made a difference

1:02:01in the reduction of cases.

1:02:03I I sincerely do and so I appreciate that.

1:02:07And from what I can tell people here and elsewhere

1:02:10Serino are really behind that effort

1:02:14and are trying really hard to observe

1:02:18the 6 foot guideline and other aspects of staying in place.

1:02:24What we've had more trouble with and I'm not

1:02:28pointing at the county and saying

1:02:29this is the financial aspect of this

1:02:32so many businesses have closed so many people have been either

1:02:37furloughed or their positions have been eliminated

1:02:42and it's really hard for them to get through the various levels

1:02:51of government to get things fixed to get payments

1:02:57you know digit to just try to get by you know going to pay

1:03:00the rent to buy food and I hope that there will be more

1:03:06attention paid to that because I don't

1:03:10get the sense that that's going to end

1:03:12in each that aspect of it.

1:03:14I don't get the sense that it's really

1:03:15going to end anytime soon.

1:03:18Yeah.

1:03:19And so anyway anything you could do would be much appreciated.

1:03:23I do think that you know what.

1:03:25Help officers believe is that people are going to be more

1:03:28apt to go out when they feel safe

1:03:31and I think that they're trying to also Linus.

1:03:34So it is safe and I mean I think even when restaurants reopen

1:03:39to a dining People aren't going to go out to them

1:03:43and frequent them right and less safe

1:03:45and we know there are there are there

1:03:51are you know a lot of folks who are being impacted right now.

1:03:56We do.

1:03:56We do know that.

1:03:57And so that's why we are advocating for more

1:04:00federal assistance and and federal help because we can't

1:04:03do it alone at the local level.

1:04:05Thank you.

1:04:07And I just have to get a few minutes to get over

1:04:09to panels since that we've been trying to schedule these so

1:04:13but go ahead.

1:04:14Yeah we appreciate that you're here tonight.

1:04:16John I see Michelle you have a question.

1:04:19Yes.

1:04:20One thing I don't feel like I've heard you talk about much

1:04:23and I'm very curious as to how it went to go

1:04:26see members of your family.

1:04:29So was that like meetings a group of 10 people or more.

1:04:32How is how is that going to hurt.

1:04:34I think I think I think Rochelle that's coming pretty soon.

1:04:40I think in June we're going to start to see more things

1:04:42like that in small groups.

1:04:44Right now the only sort of gatherings

1:04:46are you can have a funeral with under 10 people.

1:04:49Right.

1:04:50And I think that's the next thing.

1:04:54Course right now there's now the auto

1:04:55people can drive their cars.

1:04:58Places like the movie theater company

1:05:00drive in movie theater coming back.

1:05:02So I think after the two weeks that's

1:05:04the next sort of that's the next the

1:05:07next opening things like that.

1:05:09So I expect June to see some changes like that Great.

1:05:17Just two quick stats I heard today

1:05:19John that the number of deaths in the Bay Area

1:05:22was zero for the last two days.

1:05:23Do you know about today's numbers.

1:05:26I know that Contra Costa as of twelve thirty

1:05:28did not have any today so that's good I mean I think we're going

1:05:33to see more positive cases just because you

1:05:36know there's more testing.

1:05:38But the nice thing is even with the big increase

1:05:40in testing it's been pretty flat about it's

1:05:44been pretty flat in terms of the number of cases

1:05:47excellent the other one.

1:05:47I want to ask you about contract tracers

1:05:49and contact tracing you said you were increasing the capability.

1:05:54Any reports of threats to contact

1:05:57tracers like we've seen in other parts of the nation

1:05:59and heard that.

1:05:59No we have not heard that.

1:06:01And they're just starting so but I have not heard that yet.

1:06:04Great thank you.

1:06:06Gabe and I probably have just a couple of minutes

1:06:11unfortunately because I know we need good.

1:06:14So I wanted to find out.

1:06:16Will the county be testing for antibodies right.

1:06:22Good question.

1:06:24The health officer believes that the technology is not there

1:06:26and the test is very inaccurate and there's a high error rate

1:06:30and they're only in the research stage there.

1:06:32You've heard some communities that are doing that testing so

1:06:36but it's pretty much at the research stage right now.

1:06:39OK.

1:06:40Thank you so much thank you for posting things

1:06:42on social network including the yes

1:06:47panel up and down the Steve in California

1:06:49I appreciate you sir.

1:06:49Thank Thank you John.

1:06:51John Paul has one last thing he wants to ask.

1:06:54Here it is waving goodbye.

1:06:56He's got.

1:06:56Oh good thank you.

1:06:58You all right.

1:07:01And that concludes.

1:07:02Item five.

1:07:03A presentation of from our coded update with supervisor John

1:07:08Joya and it will now move on to item five

1:07:12B which is an update on the tax revenue

1:07:14anticipation notes or trends.

1:07:17We're going to receive a presentation

1:07:19from our financial advisors man.

1:07:25Council members Marco Saya finance director.

1:07:29I'd like to introduce Craig here who is not new to us.

1:07:33He's been living in J4.

1:07:35He's the principal in energy and as in years

1:07:37past at this time of year.

1:07:38City staff works without financial inboxes

1:07:41to drum up a trend to take out bibs and flows of cash

1:07:45for like many other big cities and small cities.

1:07:48We are currently working with energy

1:07:50to come up with the trend for this whole process.

1:07:53Craig will present the and process to you.

1:07:57I'll be back at the following meeting in June

1:08:00at the first meeting in June seeking

1:08:01authorization to do the train.

1:08:04And Craig will outline for us the process from here.

1:08:07And with that I conclude my remarks

1:08:10and hand it over to Craig to make his presentation.

1:08:14Thank you.

1:08:18Good evening.

1:08:18Careful this Craig Hill with NHL advisors I made it

1:08:22to a quick screen share here let the media make sure I

1:08:27get the right one up All right.

1:08:34Everybody can see the presentation

1:08:47I guess we can see it.

1:08:48Okay great.

1:08:49All right.

1:08:50All right.

1:08:52To start as it kind of from an education

1:08:54perspective cities can borrow money for a couple

1:08:57of different reasons.

1:08:58They can borrow it for capital projects facilities.

1:09:02They can also borrow it for short term borrowing.

1:09:04It's very clear in the law what abilities the cities have

1:09:09in real quickly.

1:09:11Everybody's familiar with general obligation bonds that's

1:09:13where you go to ask your community to support

1:09:16a bond to build a facility.

1:09:19It's paid for by property taxes that are collected over a fixed

1:09:23period of time cities also have the ability to do what we call

1:09:27lease or Certificate of Participation city bus Rito

1:09:29has done that in the past and that is a structure whereby

1:09:34your borrowing money long term you're building a facility

1:09:37and then you're budgeting inside of your general fund

1:09:40or your annual budget process a repayment debt service payment

1:09:44think of it like a mortgage.

1:09:46It also requires collateral which usually the property

1:09:49that you're actually improving.

1:09:51And finally the other financing tool

1:09:53which we're going to talk about tonight

1:09:55is really the train attacks and revenue

1:09:57anticipation and the way that the trains

1:10:00work as they are a short term.

1:10:01Think of it almost like a line of credit

1:10:04they're intended not to solve the deficit

1:10:07but to solve cashflow shortfalls that you have

1:10:10with the inconsistencies when revenues are coming in compared

1:10:14to what our fairly routine or monthly

1:10:17expenditures such as payroll.

1:10:19So we'll go into a little bit more detail on what a trend is.

1:10:23By law they're limited to inside the fiscal year

1:10:27but payable within 15 months.

1:10:30The idea being as you know you have revenues that come

1:10:33in in the fourth quarter call it March through June

1:10:37but maybe aren't actually received until July or August.

1:10:40So typically we have the maturity of any particular note

1:10:46occur in July of the following year

1:10:49but it's paid from the prior fiscal year

1:10:52if that makes sense.

1:10:53There's also a legal limit to how much you can borrow.

1:10:56You and your finance director has developed extensive cash

1:11:02flows for projections on you know based on history

1:11:07and what's going forward.

1:11:08We work with staff to Devitt to create a cash

1:11:11flow from that the tax attorneys with your bond counsel

1:11:16will validate exactly how much you can borrow.

1:11:19Generally speaking it is your maximum deficit that typically

1:11:24occurs October November December just

1:11:26prior to when you get your first property tax payment.

1:11:30And we look at how how big that deficit is

1:11:34and that becomes kind of the basis for the amount

1:11:37you can borrow.

1:11:38There are you'll hear the term a note

1:11:41and there's really four different times.

1:11:43I mean there's there's the training that we're talking

1:11:45about now there's a bond anticipation no

1:11:48do you expect to issue something later on in the future grant

1:11:51anticipate notes.

1:11:53We do these a lot around FEMA grants where you know spend

1:11:57the money today for the emergency

1:11:58but you're going to get reimbursed from FEMA

1:12:00at some point the future and then

1:12:02you just have straight revenue anticipation notes where

1:12:04there's a lag and when you're going to receive tobacco

1:12:08settlement things like that that are often often what

1:12:12the notary is for who issues trends in California school

1:12:17districts counties and cities.

1:12:19It's a pretty routine tool that is

1:12:21used to basically manage your manage your cash flow position.

1:12:28Over the last four years there's been almost 12 billion dollars

1:12:31issued on average about three point eight billion a year.

1:12:36There are approximately 88 public agencies that have

1:12:39issued on a consistent basis.

1:12:42So there's been a total of one hundred eighty eighty six

1:12:44that have been issued over the last four years.

1:12:48The average size right about eight

1:12:50point four or five million or eight million four hundred

1:12:52fifty thousand.

1:12:54The city itself.

1:12:55You may consider yourself a small CITY BUT

1:12:59YOU ARE A you actually have a cash flow that looks

1:13:02to be about the average size.

1:13:04So you're right with everybody else when it comes

1:13:06to how much you might need to borrow trends go as

1:13:10small as a half a million all the way up

1:13:12to a city of L.A. city of San Francisco.

1:13:15Some of the counties will issue one point six billion.

1:13:19So the number can get clearly very

1:13:21large What I'd like to do from there really just educational.

1:13:26I'm going to flip between the slide

1:13:27the next slide because I want to make sure

1:13:29that the your community and the City Council

1:13:32understand why you even need a tram it doesn't have anything

1:13:36to do with whether you have a deficit a budget or a surplus

1:13:40budget has everything to do which is matching

1:13:42revenues to expenditures.

1:13:44So what you have in this graph is

1:13:47this would be a typical scenario for the city

1:13:50if it did not have a tram and you

1:13:52would see from the the gray bars those represent kind of what

1:13:56your cash position is on any month starting in the beginning

1:13:59of the fiscal year in July and you can see

1:14:02that in this example your expenditures the orange line

1:14:07represents payroll you know all of your monthly expenses

1:14:11that are going out the door and they're pretty consistent

1:14:14but you can see from the blue line

1:14:15that you really have these spikes

1:14:17and those spikes are because who else burrito is

1:14:21and how your your revenues come in.

1:14:23The majority revenues are coming in as these two

1:14:25big installments and property taxes.

1:14:28And so you see the spike in December

1:14:30and you see the spike in April.

1:14:32So those are great those two months you

1:14:34have far more revenue than you do expenditures.

1:14:38So that helps to replenish the bank

1:14:39and you'll see that the gray lines kind of keep stepping

1:14:42down through November where they're actually

1:14:45negative in this case about five million dollars

1:14:48but then jump up to a positive 4 million in December

1:14:52when you get that property tax payment you burn them down

1:14:55again to march they go negative and then you bring it

1:14:58back up to April May and June.

1:15:00So flipping forward to what a trend

1:15:04would do to your cash flow.

1:15:07Looking at this slide you'll see that those are just

1:15:09the revenues and the expenditures

1:15:10are exactly the same The blue and the Orange Line

1:15:13have not changed but you have an infusion of a tramp proceeds.

1:15:17That's the green.

1:15:19And then you have the repayment at the end of the year.

1:15:21Again these are not intended to be a multi-year solution.

1:15:24This is simply solving cash flow during a current fiscal year.

1:15:29And if you'll notice that at the beginning of the year

1:15:33you're showing in this example approximately four

1:15:36and a half or five million dollars in the bank.

1:15:39And when you get to the end of the year

1:15:42it's the same number approximately four

1:15:44and a half to five million dollars

1:15:46because you're paying back again.

1:15:47The red is the repayment of the note or the train.

1:15:52And it just puts you back in the same spot.

1:15:54So you're not kicking the can down the road

1:15:56you're not spending money this year that you don't have.

1:16:00This is intended purely to just deal with the cash flow

1:16:03and you'll see from this example and again this

1:16:07is assuming six point one million dollars compared

1:16:11to this cash flow that your cash balance never gets below zero

1:16:15in fact even in November it's staying slightly

1:16:18positive at a million and a half dollars

1:16:22and then it grows back up over 10 am and it comes back down.

1:16:26But at the end of the day you're still

1:16:28where you would have been.

1:16:29Looking back to this slide here if if you could defer

1:16:33these expenses here and also in March you

1:16:37would realize that you're getting to the same place

1:16:39at the beginning of the year and the end of the year.

1:16:42So the trend is intended purely just as a interim cash kind

1:16:48of like an overdraft on your checking account

1:16:50if you want to think about it that though historically

1:16:54the city has issued a trend to manage its cash flow.

1:16:58Cash flow isn't any different any in any particular year

1:17:01and those battlers those note amounts have have average

1:17:05between 5 million all the way up till last year

1:17:08where it was nine million dollars

1:17:10and that's all a function again of as your budget has grown

1:17:14revenues or grown expenditures grown it's just kind

1:17:16of expanded that cash flow and injustice that happens

1:17:21in October and November.

1:17:24These are short term financing they're

1:17:26you know they just had a year.

1:17:28So your financing rates have been

1:17:30anywhere between one and a half in a little over 2 percent.

1:17:33So relatively low cost of borrowing.

1:17:37You also have historically approved them

1:17:41as part of your budget process in June we would typically

1:17:45issue the trend in July and it would read to be repaid

1:17:49that following July again from proceeds of the ore of revenues

1:17:53from the the current fiscal year So

1:17:58what is the process that you need to go

1:18:00through to even issue a trend.

1:18:04The most important thing is to have a budget that is balanced

1:18:10for the year that you're going to borrow the trend you need

1:18:13to make sure that you will have funds

1:18:16available at the end of the year to pay back the note

1:18:19and in whatever amount it is.

1:18:21So working on that cash flow and working on the budget

1:18:25the two critical pieces that are done before you can really get

1:18:29any get the process started.

1:18:31Right now based on the work that we've done with the city staff

1:18:36we're estimating that this year's

1:18:37trend will be approximately eight half million.

1:18:41That's going to be subject to the the budget process

1:18:44that you all will go through tonight with management

1:18:47partners and going into the June budget process approval process

1:18:54This does not again address long term budget deficits

1:18:58we're obviously in uncharted territory with Cogan 19

1:19:02and we are working with a number of other public agencies

1:19:04to try to figure out long term solutions.

1:19:07The trend is not a solution for long term

1:19:10structural deficits it's purely intended for just

1:19:13the current fiscal year.

1:19:15So it's important to have some form of balanced budget

1:19:18during the 2021 process the credit approval process

1:19:22obviously you need to go out and talk to either banks

1:19:25or underwriters or other investors bond investors

1:19:30and what they'll wanted to see is

1:19:31a preliminary official statement or an official statement.

1:19:34Most of you would know it as an offering memorandum

1:19:37or disclosure document.

1:19:38This will show and provide all of the information on the city

1:19:43both historical up through the current financial position.

1:19:47Investors are only going to be looking

1:19:48at the current fiscal year 20 21 year as they're their credit.

1:19:54So they want to see as much information in that book

1:19:57as they can.

1:19:59We'll also take that document to a rating agency

1:20:02Standard and Poor's Moody's Fitch or the names you're

1:20:05probably familiar with and they will evaluate kind of grade

1:20:10if you will the city's credit.

1:20:12The city does maintain a long term rating

1:20:15but this would be a short term rate.

1:20:18So there you know they're completely

1:20:19different in the sense of the financial sustainability

1:20:23of the city long term versus what

1:20:25is it going to look like during the current fiscal year.

1:20:30And then once we've gone through the rating process

1:20:32we get that rating.

1:20:33We will work through the underwriter

1:20:37and who will go out and talk to a number of different investors

1:20:41whether that is a Charles Schwab Fidelity Franklin money market

1:20:46fund type institution or a bank and or individual investors who

1:20:52might be interested in going through the public offering

1:20:55process we're looking at as many different investors

1:21:00as possible This will bring the lowest cost and the lowest

1:21:04interest rate to the city so we want to put as broad a net

1:21:09out there as we can to see who is going to be interested.

1:21:14The positive as any of you who are in watching the stock

1:21:18market and watching the volatility that's

1:21:20out there a lot of folks when they talk

1:21:22about cash on the sidelines This is where cash on the sidelines

1:21:26likes to go.

1:21:27How about I just park it for one year

1:21:30a buy a tax exempt no municipal note or trend

1:21:35and I'm just going to wait to sing out

1:21:37And in the summer of 20 21 I'll be ready to invest in a stock

1:21:42or go back into the equity market.

1:21:43So there are there is a lot of cash looking to park itself

1:21:47short term in something like the city's train

1:21:53With that I will take any questions anybody has Yeah

1:22:04I see.

1:22:05Paul is that your hand waving.

1:22:08Go ahead.

1:22:10Yes.

1:22:11So you said several times that this is obviously

1:22:14not a long term fix or tool for cities

1:22:18and we get that we're going to be

1:22:20talking about some long term restructuring and priority

1:22:24later tonight.

1:22:25I think that we should need it for short term

1:22:28here and also read on and we would

1:22:29love to have that I think we're ready just to pay our bills

1:22:33and then move on to our long term planning Can you answer me

1:22:36just a general question on the interest rates

1:22:41and the eight point five million what

1:22:43the real dollars what that mean.

1:22:45What's the cost of that to Reno so the I think

1:22:54you're asking two questions.

1:22:55Yeah.

1:22:56And it can happen on a cash flow perspective.

1:22:59You know the calculation of how much you can borrow

1:23:02will be determined by the what the budget is that you're going

1:23:06to approve in June and or what the cash flow

1:23:10that that budget's going to look like the monthly cash flow

1:23:12that staff will generate based on whatever

1:23:15your revenue projections are and your expenditure

1:23:18projections are right.

1:23:19So in an example if there were severe cuts obviously

1:23:23your expenditures are going to come down.

1:23:25And so that's going to reduce the amount of negative cash

1:23:30flow that you have right.

1:23:31So that would reduce the trend size the trans only going

1:23:34to be as big as it's allowed to be

1:23:36based on the projected deficit.

1:23:38So we're sort of asking for an eight point five million tramp.

1:23:44Now is that correct.

1:23:46So preliminary cash flow estimates

1:23:48that we've been working with staff on right

1:23:50now we're showing about a half.

1:23:52So based on the interest rates that

1:23:54are out there and in the range that there would

1:23:57be how much more are we paying for that interest rate

1:24:01to all of that money.

1:24:03Well we haven't gone to market yet.

1:24:06There has only been one trend that has been done so far

1:24:10and that was for the Long Beach Harbor

1:24:12and it was dial right around one and a quarter percent.

1:24:15So we know that the short term market right

1:24:18now is still really low Yeah.

1:24:21I mean we're doing this is a good time for the interest

1:24:24rates correct Yes absolutely.

1:24:27Okay.

1:24:28Oh we got one good thing I guess it's the one good thing that's

1:24:31come out of what Cove it is I think our short term rates are

1:24:34pretty darn well up now.

1:24:36Okay.

1:24:37Okay.

1:24:37Thank you.

1:24:42Rochelle yes.

1:24:45And council member fidelity cash define what I was interested in

1:24:49and that was interest rates I I just would really

1:24:55like to say that I think the council members would agree

1:24:59with me on this that we really want to make sure that we shop

1:25:02around and get the best interest rate available

1:25:05even though they're low.

1:25:07I think it's important to save that money for all

1:25:11of our citizens and make sure that we get the best

1:25:14interest rate possible.

1:25:15So thank wrote for working on that for us

1:25:19to Any other questions at this time.

1:25:23I have some.

1:25:24OK.

1:25:26Can you see the general timing from your slide

1:25:30I believe is it's not it's not quite as transparent I'd

1:25:35love to see but if I recall we're going

1:25:37to set our budget somewhat.

1:25:38We hope to set our budget sometime

1:25:40in the middle of July June.

1:25:42We're setting up meetings in order to try and accomplish

1:25:44that which would allow you to think on your slide here

1:25:49it said that you were going to do Tran

1:25:52the Tran sale the interest rate set

1:25:54in mid-June with the intent of pulling the executing

1:25:58the funding and in July.

1:26:01Is that Is that still accurate at that timing.

1:26:05Yes what's it there.

1:26:07It's going to be a little bit of a parallel dance

1:26:10with your budget approval process

1:26:13we expect that you will have that staff will be proposing

1:26:17a budget in early June for council's consideration

1:26:21although it may not be formally approved until late June.

1:26:24We will be working off of that preliminary

1:26:27or the proposed budget to go through the entire process

1:26:32with the idea that it would be sold about the time

1:26:37or the interest rate would be set about the time

1:26:40you were approving your budget.

1:26:42We're hoping that the timing would work great that you'll

1:26:46actually improve your budget or adopt your budget

1:26:48and then we will lock in the interest rate right

1:26:51afterwards because we we don't want to risk thinking that we

1:26:56have a budget then all of a sudden

1:26:57is approved in some other form afterwards.

1:27:01But the idea is to actually have the interest rate set

1:27:04and have this funded as early in July as possible Right

1:27:09now we're targeting July 2nd right

1:27:12at the beginning of your next fiscal year

1:27:14And I just reiterated it.

1:27:16This is predicated on having a balanced budget

1:27:18or in our case we actually want to tighten

1:27:21our belt enough so that we're actually working

1:27:23towards a positive reserve.

1:27:26I think we have talked about the fact

1:27:28that we're we're going to be struggling with our reserves

1:27:33for this year but we hope to set a budget that would actually

1:27:37have surplus that can go towards our reserves

1:27:40and building our reserves.

1:27:41And I'm assuming that that would be beneficial for the purposes

1:27:44of this that That's correct.

1:27:47Well actually I talked about the rating process

1:27:51and going through and getting a grade

1:27:53and having the ability to say actually

1:27:57under current circumstances we're still really working

1:28:00to have a strong budget that is improving

1:28:04or increasing reserves will be a credit positive.

1:28:09You talked about the fact that this opportunity has attract

1:28:14more investors and different types

1:28:16of investors that might have cash that they're waiting

1:28:19to put into a tax exempt bond for their various reasons

1:28:25can private individuals invest it elsewhere to Yes.

1:28:30So there will be a single underwriter who will be

1:28:33in charge of offering the note.

1:28:36These notes are typically sold in denominations

1:28:39of five thousand dollars.

1:28:40So you know think about it as you divide a half million

1:28:44by five thousand dollars and you'll

1:28:46know how many little notes there are some of them

1:28:49will be bought up in big blocks of a million dollars.

1:28:52Money market funds will typically

1:28:53do that but there would be an option

1:28:56or there would be potentially an option for individuals

1:29:00to contact the underwriter and say I'm

1:29:03interested in buying a block of twenty five thousand or five

1:29:06thousand and if the interest rates work and the demand works

1:29:10then they would be available right.

1:29:12Thank you.

1:29:13Any other questions at this time We

1:29:18looked like we had one public comment on this matter

1:29:23or were they.

1:29:24Well we did have submission on this one

1:29:26if you would like it to be heard I could do that now.

1:29:28If we could take public comment on this matter at this time

1:29:44do you want to stay with the two and a half minute time limit.

1:29:46I think you will be if you will far from finished before

1:29:50that half Peter and I will.

1:29:53Okay.

1:29:54So comments submitted by Sherry Grosvenor.

1:29:58Based on what you said a trend shouldn't be used to address

1:30:01real deficit at the last meeting it

1:30:03appeared that the trend would be used to have money in the bank

1:30:06so the city could say it was closing the budget

1:30:08year with a balanced budget.

1:30:10Have the projections to feel confident

1:30:12that you will have the revenues to repay the trend.

1:30:15We know that we actually have a minimum four million

1:30:17in lost revenues and working to make cuts.

1:30:20What if there is an additional 4 million in lost revenues.

1:30:23What will happen What if the city cannot secure a trend.

1:30:27I mentioned dollars do we spend for this so-called credit

1:30:29line increase emitted from by Sherry Dubner great.

1:30:36That is the only one we have at this time.

1:30:38So it is good.

1:30:40Craig you probably have never seen it.

1:30:41Maybe if you've been at a meeting

1:30:43before but I'm going to pull out my trusty calculator

1:30:45and do that one point five percent So is this three times

1:30:50point zero one five.

1:30:53We're looking at one hundred and twenty seven thousand dollars

1:30:55roughly something less than two hundred thousand dollars

1:30:59would be a good bet to get this 8 million dollar line of credit

1:31:02is that sound like my math is close.

1:31:04Yes.

1:31:05And then I think I made it clear before we

1:31:10we definitely need to have a balanced budget.

1:31:14And I think my comments two weeks ago

1:31:17and I'll echo echo them again tonight.

1:31:21You know we need to have in place mechanisms

1:31:24to monitor our cash flow and our revenue in this uncertain time.

1:31:32If we don't create the tools and and monitor our cash flow

1:31:36and expenditures very closely over the next 12 months

1:31:41it shame on us.

1:31:42We need to make sure that we're putting in place the tools

1:31:47and monitoring systems so that we can make adjustments

1:31:50as during the year so that we we continue to have

1:31:54a balanced budget all year long so

1:31:59that we don't get into a situation at some point

1:32:02where we are making massive cuts just just to pay this bill

1:32:08at next June slash July.

1:32:10Is that a fair assessment.

1:32:13Yes.

1:32:14Yeah well it would be very important to have

1:32:18close monitoring of your cash position

1:32:22as you go through next year to see if revenues really are

1:32:26in line with what was projected for that particular month as

1:32:29well as the expenditure side you know

1:32:32in terms of a prioritization the trend will be doing

1:32:37payable in July of 2021 And so it will be important to know

1:32:46by December as an example whether additional cuts would

1:32:49need to be made in order to maintain the cash balances

1:32:52that you'll need as of June 30.

1:32:55Correct.

1:32:55And for all the good investors that

1:32:57are watching that is consistent with the comments

1:32:59that this council made two weeks ago four weeks ago

1:33:02we've been consistently saying that we will be monitoring

1:33:06this our cash flows so that we can stay on top of this

1:33:10and come out of the fiscal year balanced with enough proceeds

1:33:15to pay off all our debt.

1:33:16So that is our commitment and we're

1:33:18going forward with that Any other questions at this time.

1:33:23Let me go over to my script so I know what I think

1:33:28we are announcing we're requesting presentation

1:33:30We're going to public comments.

1:33:32There is no action requested.

1:33:34So this was an informational item for us tonight.

1:33:38Thank you for the presentation and good luck

1:33:41preparing the official statement policy

1:33:46of which the P O S stands for women every official statement.

1:33:50Excellent.

1:33:50Good luck preparing that and we look forward to hearing

1:33:53the results go during the month of June.

1:33:55Thank you.

1:33:56That concludes Item 5 be at this time.

1:33:59We'll move on to item 6 A which is a public hearing It's

1:34:03a tentative partial map and an exception to Title 18

1:34:06for two lots at 9 5 6 C View Drive.

1:34:11We will be conducting a public hearing

1:34:13and upon conclusion adopt a resolution approving

1:34:16the tentative personal map or a two lot subdivision

1:34:19and an exception to Title 18 of the city's municipal code

1:34:22for a minor subdivision proposed at a lot

1:34:25without minimum frontage on public street at 9 5 6 C

1:34:29you drive and I'm busy.

1:34:33I'm announcing the item and now I

1:34:36need to announce to ensure your comments are

1:34:39received before the close of the public hearing.

1:34:42It is recommended that they be submitted at this time period

1:34:46for submitting public comments is open

1:34:48until the public hearing is closed

1:34:51so take advantage of this time to submit your comments.

1:34:57And with that it says here that Mr.

1:35:00Valentine you will be doing the presentation That's correct.

1:35:06Excellent.

1:35:07Gave me city council members can you see my presentation here

1:35:11in your screen.

1:35:12Yes.

1:35:13Okay great Just now Time senior planner with the city.

1:35:17This application for tonight is 4 9 5 6.

1:35:20You drive for a tentative partial map

1:35:23to subdivide the light into 2 light

1:35:25as well as for an exception to tell 18 of the city's

1:35:28municipal code due to minimum frontage on a public sheet

1:35:32not being provided for one passes Downstairs.

1:35:37There we go.

1:35:39So the project's safe look looking on TV

1:35:41drives slightly southeast of where

1:35:43you drive intersects Mosher Lane and it's in the IRS

1:35:46dash 5 done Dunning district.

1:35:49In addition to frontage on TV drive

1:35:51it also has a small strip of the site that connects

1:35:53familiar land the parcel is twenty thousand four

1:35:56hundred and fifty four square feet

1:35:58and flat slopes upward towards the east with an average slope

1:36:02of about nineteen point seven percent Here you see

1:36:06the frontage front seat you drive and here

1:36:11is the frontage from Mosher lane so the existing parcel

1:36:18is shown in blue and the proposed light split

1:36:21is shown with the red line proposed pass the one here

1:36:25on the left is vacant and would be six thousand

1:36:28nine hundred and six square feet.

1:36:30The Post Parcel 2 is also vacant and would

1:36:32be thirteen thousand five hundred

1:36:34forty eight square feet.

1:36:37The accepted exceptions Subdivision Ordinance is

1:36:39required because parcel 2 would only

1:36:41have about 20 feet of frontage on Mosher lane

1:36:44and it does not provide the minimum 50 feet of frontage

1:36:47on a public street and then the dashed lines

1:36:50parcels show the set required set back by this image

1:36:58is a bit visible.

1:36:58What it's showing is a preliminary proposed state

1:37:01development plan showing potential locations

1:37:04Green of where a house could be located

1:37:06on each proposed parcel with corresponding driveways

1:37:09for each house.

1:37:14And this is a section showing potential development

1:37:17could occur on each lot with proposed parcel

1:37:19one for the left and propose partial to to the right

1:37:23as the green line shows here the existing grid

1:37:26is quite steep for parcel one.

1:37:29However development of personal one

1:37:31would be feasible with significant grading

1:37:34as well as with the use of retaining

1:37:35walls on the northern side and propose

1:37:38Eastern where property lines.

1:37:40So let's see if those retaining walls in the back

1:37:44here is the existing grade and here's where they have

1:37:47to do significant grading TV drag frontage improvements

1:37:55the applicant would be required to install curb better

1:37:58and sidewalk on both front edges along the project

1:38:02in conjunction with frontage improvements 4 9 6 6 have you

1:38:05drive as well as 77 50 and 70 760

1:38:09Mosher Lane completion frontage improvements for 98 64 drive

1:38:14would then result in continuous curve and sidewalk along CV

1:38:16drive on this block as well for a significant portion of Mosher

1:38:20lane on this block as well.

1:38:23The applicant would be required to restrengthen median

1:38:25on Mosher lane in front of the project's date to allow two way

1:38:29lecture in lane to accommodate turn

1:38:31traffic to and from the site.

1:38:37As you may have seen in your packet

1:38:39there were a few public comments provided

1:38:42here's a summary of some of those concerns

1:38:44with regards to view impacts the city's municipal code does not

1:38:48have a view protection ordinance and does

1:38:50not protect such a thing in terms

1:38:53of a landslide hazard area.

1:38:55Geo technical report was prepared in 2004 and updated

1:38:58in 2017 for the site and that's included in your packet

1:39:02as well so the project site is located the historic

1:39:05and potentially active landslide area

1:39:07however any future development must comply with requirements

1:39:10in this project just like the full report including a two

1:39:13foot thick reinforced concrete mat to be utilized

1:39:16for the foundation they just want to point out that you know

1:39:18significant areas of the city are located in a landslide area

1:39:22and they've largely been developed.

1:39:23Single family houses that required

1:39:24perform similar analysis limitation measures.

1:39:28Projects is actually not in earthquake fault zone

1:39:32the site is in a fire hazard zone.

1:39:35However roughly half of the city isn't a fire hazard zone

1:39:37in any future construction would be required to comply

1:39:40with wildland urban interface requirements such as roofing

1:39:43and building material vegetation management

1:39:45as well as fire sprinklers.

1:39:47And lastly for the lock configuration

1:39:51the parcel map will change the eastern portion of the site

1:39:54from a rear setback of 15 feet to a side setback of five feet.

1:39:59However this configuration is consistent

1:40:01with the configuration of the two recently created lights

1:40:05at 77 50 and 70 760 Mosher and so

1:40:09that's what I'm showing here in blue lines.

1:40:12These two lots were created in the last couple of years.

1:40:15This is 70 some 50 and 70 760 closure.

1:40:19Currently there a single family house

1:40:21being constructed on these white space and Mosher Lane

1:40:24and so with the proposed parcel to hear this parcel

1:40:27also this Beaujolais and lastly on April

1:40:3415th the Planning Commission recommended City Council

1:40:37approval of this application.

1:40:39There are specific required findings providing the staff

1:40:42adequate resolution for an exception

1:40:44to the subdivision These include the existing parcel is larger

1:40:48than the majority of the surrounding parcels

1:40:50and post parcel sizes are consistent with surrounding

1:40:53parcels and consistent with the RSA is the only district

1:40:56in those parcels are relatively rectangular and consistent

1:40:59with many of the surrounding rectangular parcels.

1:41:02In addition there are numerous plots

1:41:04about the minimum required frontage on a public street

1:41:06in the vicinity the project site and these

1:41:08are all shown with yellow stars on this image here.

1:41:12But the project's shown with a red star.

1:41:15This concludes my presentation.

1:41:17I'm available for questions and the applicant Andrew

1:41:20Lucas and Tobin Kendrick but they

1:41:21provide a presentation as well.

1:41:23I also want to mention that Andrew Lucas is a planning

1:41:25commissioner and she recused herself from the Planning

1:41:27Commission meeting on April 15th and only

1:41:29participated in that meeting as the applicant for this project.

1:41:32Thank you very.

1:41:34Thank you.

1:41:36So I am.

1:41:39I think Andrea you're up next.

1:41:43Before we go to the applicant I want

1:41:45to make sure that one of the benefits of living

1:41:47in a small town is that we have the opportunity

1:41:49to know the people who live in the town

1:41:53in in many different ways many different capacities.

1:41:56And so Andrea and Tobin and I know them

1:42:00through a mutual friend and but I however I want to make sure

1:42:04it's clear.

1:42:05And Andrea may not like me for this.

1:42:08I'm going to make my decision based

1:42:09on the record and questions and the testimony we get tonight.

1:42:12So if you can count on me to be as hard a judge on this

1:42:18project as any of us.

1:42:19So thank you And so I don't know if this is the time

1:42:23that the applicant wants to me and I mean we were actually

1:42:28going to wait until we officially

1:42:29open the public hearing to have the applicant give

1:42:31her presentation.

1:42:32So there was an there's an opportunity for us

1:42:35to have questions to Mr. Ballantine

1:42:37do any questions to Mr. Valentine Oh I see.

1:42:43OK.

1:42:44Paul since Gabe first then Paul Jeff my question looking

1:42:52up at the block and the grade.

1:42:55You know I grew up close by there

1:42:57I have a relative that lives a block away.

1:43:01That block that steep block houses were put in 1964.

1:43:08And that's when that one block between Galvin and that corner

1:43:16went up and that what they were able to grade that

1:43:18and they were able to driveways there and sidewalks.

1:43:22So looking at that and looking at all this

1:43:26went through planning already and seeing the lots

1:43:31and the buildings that are already in the process being

1:43:34built. I appreciate your your thoroughness

1:43:37in showing everyone the maps of this or the projected site.

1:43:43Know that folks that I grew up with live in that area

1:43:47as well And we see the work that has been done over the years

1:43:54so I know this was looked at thoroughly

1:43:56and I very much appreciate your help in that sense

1:43:59and letting residents and neighbors

1:44:01know that you know about this particular odd shaped lot

1:44:08looking at the driveways that are being put

1:44:11in that the two houses below.

1:44:14This is doable.

1:44:16It was doable back in 1963 and 1964.

1:44:20So well this is doable and 2020.

1:44:24So I appreciate your presentation

1:44:25on this Any questions in there.

1:44:30Mr. Mr. Campbell no questions.

1:44:32OK I'm glad you guys got small me.

1:44:36Is anybody else have questions for Mr. Ballantine.

1:44:39I think with the lender shell and then you get Janet.

1:44:42Go ahead.

1:44:43Go ahead.

1:44:44OK.

1:44:44It was Paul.

1:44:44It was Paul and then we'll go Janet and then Michele.

1:44:48Yeah.

1:44:49Thank you.

1:44:50So that being off Mosher that lot is pretty a lot of interest

1:44:58to a lot of people in El Sarita we pass it a lot.

1:45:02We'd look at what's going on there.

1:45:05It's always of interest and as we come down the hill

1:45:08it's it's across from our shoddy exhibit at 10.

1:45:12It's pretty important lot.

1:45:14So my I only have three short questions.

1:45:17But by the landslide issue did concern

1:45:20me and I wanted to ask Jack before the vote

1:45:23on the planning commission.

1:45:24That was unanimous and did they deal with the landslide.

1:45:31They were not particularly concerned with the landslide

1:45:33issue I can say on another personal map we recently

1:45:37approved it was actually in an act of landslide

1:45:41cutting between the two and that was even more challenging

1:45:43And this one's actually not technically identified

1:45:47as an act of landslide nearby them.

1:45:49And so there's a very thorough geotechnical report

1:45:52that was including your attachment with those measures.

1:45:57They feel that this is this is going to be a safe asset

1:46:00development with a two map development

1:46:03as well as with a number of the measures

1:46:07Ray has given those gave that the technology

1:46:10is available to deal with this issue on this scale.

1:46:12OK.

1:46:14Absolutely.

1:46:15Oh also noticing over the last year

1:46:19you know trees and fire is important

1:46:21and also we know obviously in big eucalyptus

1:46:25trees most of them gone but not all of them gone.

1:46:29Is there any indication that some of the big tree trunk that

1:46:34are still left there will be removed as well the the owner

1:46:38be addressing that in her testimony.

1:46:41You know the owner can talk about this to my knowledge.

1:46:46Actually none of the trees are technically on their property.

1:46:51You can see here there's just they're strip just comes right

1:46:54through right adjacent to the fencing

1:46:58so there's a number of eucalyptus trees on either side

1:47:00to the right and to the left but their property is

1:47:02actually quite clear of trees.

1:47:05So there will be that the trees that are left there belong

1:47:07to someone else correct and there there's currently

1:47:12These are the two houses that 70 some 50 and 70 760

1:47:15and so I think a number of these will need to be removed

1:47:17as well of both houses and finally

1:47:23some people have complained about the driveway way.

1:47:26I you're not going up the hill but down the hill can

1:47:30you reiterate what will be happening because my family

1:47:35goes down that hill three four or five times a day a probably

1:47:40and was there any consideration of not having a left turn go

1:47:46down the hill on Mosher right.

1:47:49So basically the the the transportation study

1:47:52that was prepared for this project

1:47:55indicated that the current you see them the median Lane here

1:47:58on the aerial view that's currently wide

1:48:00enough for left hand trembling.

1:48:01So all they really need to do is just

1:48:03reach it to to shoot some arrows in there

1:48:06and to include some broken lines.

1:48:10So in terms of that impact is that it's actually

1:48:12not necessarily the function of the street

1:48:14it's just going to allow them to turn left

1:48:16to and from their site So there there's

1:48:20going to be a separate left turn lane You're saying right if you

1:48:25can see that the aerial that sharing with you right now

1:48:29there's the there's the right lane in the left lane the lane

1:48:33going up and then going down in the middle

1:48:34there's just this median and so they would repaint

1:48:38a portion of that median to allow for the left

1:48:40turns from the side.

1:48:42So with an arrow on the pavement turning left.

1:48:47That's correct.

1:48:49OK OK.

1:48:50Thank you Janet.

1:48:53Then ROCHELLE Oh OK.

1:48:54I had a question again about the trees.

1:48:57You said there were no trees on the property

1:49:00that I could swear that when I looked at that last slide

1:49:04I think it was the last line.

1:49:07There's one word that that one is

1:49:11the where is the prop this property

1:49:16that we're considering.

1:49:17Right Looks like there's a tree in the middle of it.

1:49:22Right.

1:49:22And Andrea And so Ben can correct me if I'm wrong

1:49:25but they're strip of property is 25 foot strip running right

1:49:29through right next to this fencing and so I'm not sure

1:49:33but I don't see on until you know

1:49:38I mean on the upper side it looks

1:49:42I see a tree in the middle.

1:49:44I see trees of the whole there whereas this tree right here.

1:49:50Yeah I believe that tree is on the property.

1:49:54Yeah.

1:49:54Oh so it takes a severe turn.

1:49:57Yeah.

1:49:57ANDREA Hold on.

1:49:58Here you show it being straight right.

1:50:03So to my knowledge that tree is this tree

1:50:05right here just just to the east of the state

1:50:10does that make sense.

1:50:16Well I hear what you're saying just

1:50:18looking at it in the pictures it doesn't

1:50:20look that way that maybe it's just that the picture isn't

1:50:25to scale.

1:50:26You know I can't really this I'm not seeing it in person right.

1:50:31I do apologize There are actually

1:50:33some trees shown on the planet and it looks

1:50:35like it's bordering right.

1:50:37The partial line goes essentially

1:50:39right through that tree so will that be coming down

1:50:46I would defer to the applicants on that one.

1:50:50So I should ask the question again

1:50:53you know once the application see that the applicant presents

1:50:56yes I know I know that certainly on the drawings

1:51:00it said there were no trees on the lot that were to be removed

1:51:04but certainly on this graph Jeff that you have up there the very

1:51:10large pine tree does look like it's within the five foot

1:51:15setback along the eastern side.

1:51:18ROCHELLE Your turn There we go.

1:51:24OK.

1:51:25I just wanted to clarify did you say there were going to be more

1:51:29properties around the area that would also have

1:51:32driveways going warden over.

1:51:37That's correct.

1:51:39And this is this is their personal line.

1:51:42This was approved in the last few years

1:51:44and they're actually already have building permits

1:51:46that were issued and I believe they're

1:51:48in construction right now OK.

1:51:52That was my only question.

1:51:53Thank you.

1:51:55Yes.

1:51:57Has.

1:51:58So with this slide up this is a great thing.

1:52:01All four of these parcels shown in

1:52:04and if the subdivision occurs five

1:52:08all came from the same original parcel

1:52:12is that correct so to my knowledge I could pull it up

1:52:17there used to be three parcels all going long skinny parcels

1:52:26I could probably track it down but yes there

1:52:30used to be three skinny parcels this large parcel

1:52:34here So this large parcel here used

1:52:39to be two parcels going this way similar to the project

1:52:43that if that makes sense.

1:52:44At one point there was a lot Lane adjustment approved

1:52:47in 2007 that have provided this access to much

1:52:50more length of this parcel.

1:52:52And the purpose of that access was

1:52:54because the vertical difference between Schedule C view

1:52:58and the upper portion of the lot.

1:53:00It made sense to provide that create this flagship lot so

1:53:04that the driveway could come in relatively level

1:53:08to the upper portion of the lot.

1:53:11That's correct.

1:53:11That's my understanding and it Sean or tragic

1:53:14might provide more information.

1:53:16My understanding is that it is because more

1:53:18feasible to develop on this personal A.

1:53:20So that would provide them access to measure

1:53:22that type on this map.

1:53:24Can you show us where 937 Shevlin is I believe

1:53:28that is this parcel right here.

1:53:31And is that parcel developed now or is that the parcel

1:53:34vacant Vale vacant.

1:53:38OK.

1:53:39And if it was to get access it would become a flag part shaped

1:53:45parcel is that correct because it certainly doesn't look

1:53:47like it would be able to get 50 foot of frontage on any parcel

1:53:53correct.

1:53:53But to my knowledge these three parcels Shevlin

1:53:57are all owned by the same person so if ever they

1:53:59wanted to develop this parcel they

1:54:01could just create an easement through one

1:54:02of these these two parcels.

1:54:04Correct.

1:54:04But at that point I wouldn't have

1:54:0650 feet of frontage on a road it would

1:54:08it would need a waiver as well.

1:54:12Well that's a little bit different

1:54:14since the land already exists but that

1:54:17is an interesting question that I have not come up against

1:54:19but since the lot already exists they

1:54:21wouldn't require an exception to the Subdivision Ordinance.

1:54:25So I don't think they would be okay as long as they created

1:54:27an easement or some form of access that was acceptable

1:54:30but that's something I would actually need to talk

1:54:32with a few colleagues about.

1:54:33Sure 944 SHOVELAN which you say is owned by the same owner

1:54:38that made comment.

1:54:39Can you point.

1:54:39Can you outline that 944 SHOVELAN Yeah.

1:54:45It's the long one.

1:54:46It's the it's the long one next to the PG&E right away.

1:54:50Okay.

1:54:50There you go.

1:54:51Thanks 944 Shevlin is is very large

1:54:58and could easily be subdivided but it would then

1:55:01have access problems of its own it is it would be feasible

1:55:07that PG&E would give access through their property

1:55:10to 940 for SHOVELAN that I don't have a good answer to that.

1:55:15I have 944 shotgun was developed wouldn't wouldn't it be logical

1:55:19that that house would face Mosher Lane I guess I don't

1:55:27fully understand why why wouldn't they

1:55:28be able to go to Chevron they might

1:55:31be able to but given the great change in that area

1:55:34I would think that it might be easier for them to go to Mosher

1:55:37that's all the reason I'm speaking to this

1:55:41is that it if PG&E wasn't grant them an access they potentially

1:55:47would want to work with trying to get use this same 17 foot

1:55:54have did we lose you for good I'm still here OK

1:55:59we just lost your screen that's all.

1:56:02OK.

1:56:02So I was trying to shed another part that's OK.

1:56:08So to my knowledge those property owners

1:56:10have not requested anything of that nature.

1:56:12OK.

1:56:13The great change is actually not as deep for their properties

1:56:18as it is for the project's site.

1:56:21So in terms of feasibility of connecting to Chevron

1:56:23I don't see any reason why that wouldn't if possible.

1:56:26But yeah.

1:56:29The reason part of part of the reason I'm asking

1:56:31is that the comments were that the orientation

1:56:35of the structure and parcel to is something

1:56:39that we should be questioning and and potentially

1:56:44addressing that orientation.

1:56:47And so I just wanted to have one of the staff

1:56:50comments in the planning commission testimony

1:56:52is that the homes at 770 50 and seven 760

1:56:58are are oriented towards Mosher and and there

1:57:01was some discussion that as a result

1:57:04the the orientation on this parcels

1:57:06should be oriented towards Mosher which in your testimony

1:57:09tonight resulted in a five foot offset

1:57:11to the east as opposed to 15.

1:57:14If it was 15.

1:57:16Can you speak to us of what that would do to the structure

1:57:18and the garage So here's their schematic of what

1:57:29potential development to look like if he required a 15 foot

1:57:34back that would force them to push the whole house further

1:57:38down which is it does get a bit more steep down

1:57:42towards the west on the project site.

1:57:44Sorry.

1:57:45Can you show us what the the the green

1:57:49line is the footprint of the house.

1:57:53Correct.

1:57:53Correct with the garage that's different than the.

1:57:57That's different than this.

1:57:58So.

1:57:59So that's with an attached garage is what you're saying.

1:58:03That's correct.

1:58:05Got it.

1:58:05If the garage was detached with the garage

1:58:08to move away from the rear light line no garages that do not

1:58:13require a set back requirement.

1:58:15They would just need to be 60 separated

1:58:17from the primary house if it's detached grudge.

1:58:20So conceivably the the the portion that is

1:58:25the true residential component which has the F F 1 and f f 2

1:58:33inside that L shape if that was six feet away from the garage

1:58:39the garage would not necessarily have to move but the house

1:58:43when it's moved to the west and had

1:58:45sex six feet of separation from the garage

1:58:49that is that's something that could happen.

1:58:52But if they're if they're attached

1:58:54the 15 foot would force both the garage and the house away.

1:58:58Is that and I understand that correctly.

1:59:02Theoretically yes.

1:59:03However probably be good to discuss this

1:59:05with the applicants as well.

1:59:07Tobin is an architect who has put quite a bit

1:59:09thought into these designs.

1:59:11So that may raise other issues as well correct.

1:59:15I understand and we and I will be

1:59:17certain to ask the applicant.

1:59:19However it if if the building was separated you're saying

1:59:26to me the garage could actually go up against the Lott line

1:59:29even even if there was a 15 foot requirement That's

1:59:34correct garages do not require rear or side back if they're

1:59:39detached detached garages.

1:59:41Correct.

1:59:42So so if we were to require a 15 foot set back

1:59:49the House would only need to move one foot to the west

1:59:53and the garage would need to move six

1:59:55five feet to the east right.

2:00:01If you can figure out some way for there to be 60 separation

2:00:04That's correct.

2:00:04Right.

2:00:05The garage would move five feet to the east

2:00:07and the House would move one foot to the west.

2:00:09You'd have the six feet separation.

2:00:11The House would have to move at least

2:00:12one foot to the to the west.

2:00:14So that that discussion in the planning commission

2:00:19about the orientation of the lot and having the lot be

2:00:25considered fronting Mosher and therefore the five foot side

2:00:30setback is is the whole reason for that

2:00:33was the five foot setback.

2:00:34But if the garage became detached good is a great image.

2:00:38If the garage became detached the house would only

2:00:40have to move one foot to the left

2:00:43while the garage moved five feet to the right

2:00:47is what it is what it sounded like from your testimony.

2:00:52Can we in you keeping this image up for a minute.

2:00:57Can we regulate the roof elevation on partial to is.

2:01:01Is that something that's within our purview so that gets an I

2:01:06a little tricky territory we would want to hear from Sky

2:01:10City attorney before going too far down that road it could

2:01:14raise legal concerns in terms of potentially taking in terms

2:01:19of taking away potential property rights

2:01:22because again keeping in mind even if we the city council

2:01:25did not approve the tenant pass on that they could still build

2:01:29a structure on this portion of the site

2:01:31as long as they met the rear setbacks

2:01:33and that the building overlooks the theoretically

2:01:35be taking away something they could

2:01:37already be doing right now.

2:01:38So I would prefer to hear guys input if the City Council

2:01:42wishes this or that at least love get be informed if we have

2:01:48that capability because that certainly seems to be one

2:01:52of the comments that we're getting

2:01:54is that the finding number three which is no harm to others

2:02:00would there would be harm to 937 Although nine thirty

2:02:05seven and a vacant lot at the moment there would be

2:02:09potential harm to their future view their future development

2:02:13rights I'm just curious what if we have that capability

2:02:18So this is a guy dressed city attorney.

2:02:21So just to build on what Jeff just said.

2:02:26So I think it's important for the city council

2:02:28to keep in mind tonight that what's in front of you

2:02:33is a tentative map.

2:02:36So basically the approve the primary approval

2:02:39that you're being asked for is to split this piece of property

2:02:43with that they're asking for an exception

2:02:46to the frontage requirement that is also part

2:02:50of the subdivision ordinance for park for what

2:02:52is proposed to be partial to.

2:02:54So I just I say that part of the context for keeping in mind

2:02:58that what's in front of you is largely a subdivision

2:03:01question not an approval of the development project as a whole.

2:03:07And so at the height of buildings

2:03:10is regulated by the zoning ordinance.

2:03:13And as Jeff pointed out if they if the applicants were not

2:03:18in front of you tonight they would

2:03:20be able to build a house on this lot

2:03:23up to the maximum height that's allowed under the zoning

2:03:27ordinance which could be as high as what is being proposed

2:03:31for the house that's on Castle 2 with regard

2:03:34to finding the third finding that you

2:03:38referred to marry Lyman.

2:03:40I do want to be on.

2:03:42I want to emphasize the council.

2:03:44The specific wording of that finding which is that the city

2:03:49council to find that is the exception

2:03:51that's being asked for is not injurious to other property.

2:03:57So just to unpack a couple of pieces of that one is that it's

2:04:02not the project is it it's not a finding

2:04:04that the project as a whole is not

2:04:06injurious to other property.

2:04:07Is that the exception is not injurious to their property.

2:04:11And the exception that you're being asked for

2:04:13is one to allow less than 50 feet of frontage

2:04:16for the for lot two on a street.

2:04:20So what you So what what the sort of state

2:04:25the finding in reverse you would have

2:04:27to be able to find that there is evidence in the record

2:04:30that allowing less than 50 feet of frontage for proposed parcel

2:04:33to would actually cause injury to another property which you

2:04:38may well find in the course of the hearing

2:04:40that there is evidence to support that.

2:04:41But I do but I want the council to understand that that is

2:04:44actually the finding that you would have to make

2:04:48And just to restate it in the way

2:04:49that the finding is actually written not the reverse

2:04:52that I just phrase and I'm sorry.

2:04:53That's probably confusing.

2:04:54But the finding that you have to make

2:04:56is that the twenty five foot frontage

2:04:59for the proposed parcel to is not injurious to other property

2:05:04not the project as a whole And I also just want

2:05:07to put it in the council's mind that the definition

2:05:10that that injury property does have

2:05:12a meaning in California law.

2:05:13And it actually means damage to a structure

2:05:17or the physical land of another of another property.

2:05:22And so the.

2:05:24So in addition So so now taking both pieces of that

2:05:28and putting them back together the finding you have to make

2:05:31is that the twenty five foot frontage exception that you're

2:05:35being asked for won't result in physical damage

2:05:38to either an adjacent structure or the adjacent physical land.

2:05:42So I hope that I realize that's a sort

2:05:44of a long way from the height of the of the proposed House.

2:05:47But I do want to I do want to point out

2:05:49that that sort of at all and all interrelated the way

2:05:53that you asked the question.

2:05:54Right.

2:05:54Thank you.

2:05:55And so then I will carry my two two other two

2:06:01follow your line of.

2:06:03Is the setback requirement on the eastern part

2:06:07property parcel to part of the exceptions

2:06:09that we have to pass tonight no part of the exception so no

2:06:18the exception is not necessarily related to the configuration

2:06:23of the lot.

2:06:24It's just be with the driveway.

2:06:27Great.

2:06:28And then now if you could bring up the view the plan view it

2:06:33has the big grey tree on it there is a note that well this

2:06:39will do actually go the one you had in between the two

2:06:41the complicated the busy one on the to the south

2:06:47of the big tree about 40 feet there seems

2:06:52to be three linear segments.

2:06:56Is that a retaining wall correct And what

2:07:03is the what is the relationship of that retaining

2:07:06wall to the property.

2:07:08It's both properties because I see

2:07:09the corner line the corner lot line is right in that segment.

2:07:14What is the.

2:07:15Is that law is that there to protect the properties

2:07:19next door so building on Mr. Woodruff's comment

2:07:22about injuring the properties next door.

2:07:24It is is that retaining wall there to protect

2:07:27those properties It looks like it's

2:07:31adjacent surrounding a tree.

2:07:33However I would like to hear from the applicants on this

2:07:37on the wall and whether an end to staying with the concept of

2:07:43is the exception going to cause harm to the adjacent property.

2:07:47If we were to require that big tree the one that Council

2:07:50Member Ables pointed out which is

2:07:53their circle about 40 feet north of the wall should be removed.

2:07:58What is there any sense that the root structure would cause harm

2:08:02to the property next door I can't see why although I am not

2:08:10sure I have definitive information I can't see why

2:08:12that would happen why that would be OK so that all of those

2:08:17questions speak to the fact of whether the twenty five foot

2:08:19frontage along Mosher would end in their corresponding

2:08:23an access route would cause harm to nine forty four and nine

2:08:27thirty seven Shevlin Is is this development coordinated with

2:08:35those the ones that you said are under construction at seven

2:08:38seventy seven 50 and 70 760 Mosher How do you

2:08:43meet I mean I'm assuming that there's There's a sewer

2:08:51line that's

2:08:52being shown on here.

2:08:54On this one associated with those

2:08:56you don't know where the sewer line for Castle 2

2:08:58would be for example is it going to coordinate

2:09:01with those the sewer line that's going

2:09:03into that castle Just curious.

2:09:06Oh yes good question.

2:09:08So the public works department one of the conditions

2:09:10is for a more detailed offsite public improvements plan.

2:09:15Yeah.

2:09:15Particularly with things like connecting making

2:09:17sure the sidewalk improvements are connected appropriately

2:09:21and and utilities so that is conditional

2:09:23approval will need to be addressed prior to issuance

2:09:26of building permit but they have started

2:09:28to show to show those utilities and these plants.

2:09:31Great With that I guess the next thing to do

2:09:35would be open the public hearing to make sure that that

2:09:39is what I'm supposed to do now.

2:09:42Any other questions from the Council All right.

2:09:46Seeing none.

2:09:47I will open the public hearing.

2:09:50And at this point I'll invite the applicant to provide here

2:09:53brief remarks I have want to turn

2:10:00So we ever going to indicate you have a PowerPoint presentation.

2:10:03Andrea have taken you off his meter you're ready to provide

2:10:06your presentation yes.

2:10:10Hey if you were in a building you are on

2:10:14and we can't see you.

2:10:15Hi.

2:10:16Thank you very much for hearing our project.

2:10:20This this evening and we'd like to make a short presentation

2:10:28about the about this subdivision and we can

2:10:31answer some of your questions.

2:10:33Well we are in the presentation We are not currently

2:10:41seeing your screen share.

2:10:43Oh.

2:10:43Let me make sure that that is screen share with okay WebEx

2:10:55and share screen is right there there at the screen

2:11:041 or the Microsoft PowerPoint There you go.

2:11:09Stand by All right go.

2:11:16OK And we are successful.

2:11:18Thank you So in two thousand eight

2:11:28Towbin and I purchased this lot and with it came the approved

2:11:35an improved House plan which is pictured in the right hand

2:11:39side of the slide.

2:11:42The garage is approximately where we are showing a proposed

2:11:45garage and also reminding the council

2:11:48that our drawings our tentative potential development drawings

2:11:55So this house was approved I think Sean Moss was the planner

2:12:00that worked with the prior owner and the prior owner

2:12:04secured a dry lot line change to get the driveway over to Mosher

2:12:17unfortunately because of the recession

2:12:20we were not able to build on the site.

2:12:21So after two years the permitting for the driveway

2:12:25and building expired This is the resolution that is recorded

2:12:31with the county that just demonstrates

2:12:36that records that lot line adjustment

2:12:39and it treats that as a driveway.

2:12:43I think the fire department and the other divisions of the city

2:12:49reviewed it and placed conditions

2:12:51upon using this as a driveway.

2:12:53So it already had to gone through and been approved

2:12:56as a driveway for this is just a small example

2:13:02from the fire department.

2:13:03So if it is developed on Mosher Lane

2:13:06is the access point it shall be constructed

2:13:08all weather surface suitable to hold thirty thousand pounds.

2:13:11There were other comments from the Fire Department

2:13:14and from traffic engine from Public Works about the turn

2:13:20lane on Mosher and even comments about building fireproof

2:13:27materials building with fireproof materials

2:13:32And so we want to split the launch sites because this will

2:13:39make it feasible for us to finance and build

2:13:42two houses regardless of the House to lots

2:13:45or not we can build two houses on it.

2:13:48It's big enough However it's not feasible financially

2:13:53for us and we feel a better opportunity for us

2:13:56and it would add additional housing to the city

2:13:59if we can divide this into two lots.

2:14:02And again they will both have foundations

2:14:04that Jefferson spoke about they'll be sprinklers.

2:14:07The exterior will be all fire resistant

2:14:09and will conform to the regulations

2:14:12that the city requires to us to do

2:14:18this is a screenshot similar to Jeff's

2:14:20shot with the yellow stars.

2:14:22But this shows flag lots that are around the neighborhood

2:14:27and the one with the dot is.

2:14:31It's kind of to the Middle That's our lot.

2:14:35You can see there are over 30 flag lots there.

2:14:39So we feel that creating a flag a lot

2:14:41is not unusual We feel that developing

2:14:51these two lots will be an asset as Jeff pointed out.

2:14:55There'll be sidewalks and gutters curbing gutters created

2:14:59in the public right of way.

2:15:01Each lot when it's built we'll be landscape maintained which

2:15:05now it's you know it's just fire control eucalyptus where

2:15:09we're both as several council members discussed proposed

2:15:15houses will add families to the neighborhood which provides

2:15:20more areas long closure CV drive and I think he might since you

2:15:28may be familiar with the problems in there in the past

2:15:32before the toys purchased and subdivided There are lots

2:15:36but there were there was a drug house there on the corner

2:15:38if you drive We also had the arsonist lighting fires we

2:15:45trash and trespassers We know that these lots in compliance

2:15:55by size our size and the development

2:15:59of the neighborhood would be very

2:16:02compatible with the existing

2:16:03residential use.

2:16:06The consultants we hired traffic engineer Our geotechnical

2:16:09engineer our civil engineer certifier they all

2:16:13show that we can come by as they all provide

2:16:16recommendations and requirements for development which

2:16:19we will follow.

2:16:22We've also worked with the planning staff

2:16:24of the public works martial and they've

2:16:28started to place conditions on the project

2:16:31when the project is developed those conditions would

2:16:34come into play.

2:16:36We've spoken to PG&E east bay mud utilities

2:16:44and so they're tentatively printable project complies

2:16:51with the general plan of this.

2:16:53I think this was outlined in your package.

2:16:55It's a compatible use and then in the neighborhood

2:16:58we could provide suitable housing

2:17:00and as an extra house and a lot enhances

2:17:03the neighborhood character.

2:17:06So we feel that that is a clear compliance

2:17:09with the general plan.

2:17:12So in summary it's a residential zone

2:17:17it's residential on all sides House and drive drive

2:17:21commercial work previously approved and the lap is

2:17:26recorded including conditions The current studies reinforce

2:17:33usability There are eight similar lots in the immediate

2:17:35neighborhood and 30 nearby.

2:17:38We can meet and exceed the development requirements

2:17:42and we want wanted to address a couple of minutes

2:17:45from the council which is the big eucalyptus

2:17:49trees that is on our property We're tentatively

2:17:56thinking removing it.

2:17:58But we know that the nuclear industry or fire hazard

2:18:04in Alaska we prefer to have negative trees

2:18:08our and the retaining wall segment you know that's

2:18:15a curve ball.

2:18:16And that is in vicinity of the tree that's just

2:18:20over the property line on 940 for I

2:18:24think for nine thirty seven.

2:18:27Jacqueline and that's two a lot of the grading

2:18:34the work of the driveway.

2:18:35It's basically a lump there where I've been

2:18:38in the neighboring tree is.

2:18:40So we need to lower the grade With so that's that's it.

2:18:53We feel that as designers we've assembled a really good team

2:18:57and that we need a high quality project that

2:19:00will be of value neighborhood thank you

2:19:05and we're open for questions.

2:19:09What are the latest sort of with weather

2:19:14it looks like you're on media.

2:19:15Do you have questions.

2:19:16Yeah I do First of all I want to confirm what you're saying

2:19:20about the tree that is on your property and the status

2:19:25of whether or not you would be removing

2:19:27it Hello I'm trying to get rid of the planning point.

2:19:36Oh I'm sorry.

2:19:37Yes.

2:19:38Yes we would We are we are seriously

2:19:41considering removing it.

2:19:44Well I could say we we want to remove it.

2:19:46We haven't gotten the price yet.

2:19:48We definitely want to remove I don't

2:19:51know how to condition us to remove

2:19:53this in that form statement.

2:19:57If you did want to remove it it it

2:19:58would be I mean if you were going

2:20:00to remove it would be one thing if you

2:20:02were not gonna remove it.

2:20:03That would be another thing.

2:20:05So if you want to is kind of nowhere.

2:20:08Go ahead Indra.

2:20:09If you condition us to remove it.

2:20:11Well we haven't.

2:20:13OK that answers my question on that.

2:20:18So did I also hear that you would be probably developing

2:20:22these two houses at separate times

2:20:25from an I would say we'd rather we would we would definitely

2:20:30be building one all up to one we would

2:20:35be looking to work with somebody to develop it with us.

2:20:42So sound Marcel Proust I did it at approximately

2:20:46the same time or time.

2:20:49I know I couldn't say development.

2:20:54OK OK.

2:20:55Thank you.

2:20:56That was all I had.

2:20:58Any other council members have questions

2:20:59for the applicant I do use we have a ancillary dwelling

2:21:09unit ordinance in town.

2:21:11Have you considered auxiliary dwelling units

2:21:14in either one of these parcels I think certainly it's possible

2:21:21and it's something to consider.

2:21:24But this time we we haven't drawn up

2:21:27any plans for doing that kind of looking

2:21:31at the tentative conceptual plan that you put out there

2:21:35and looking at the grades that you're proposing for the

2:21:38for the slab and the House it does

2:21:41look like you are doing some fill

2:21:45on the south side of the mat and because

2:21:48of the where it's located.

2:21:50Have you thought about moving the House further down the hill

2:21:55to potentially minimize some of the fill

2:21:58that you would have to do what it would.

2:22:01It would start protecting the house

2:22:04right away is up in the air.

2:22:07You can see the house is actually designed to step

2:22:10back what are the grades.

2:22:11That was part of the tenants so that the lower

2:22:16level of the house is pretty much

2:22:17close to the existing grade.

2:22:20If we push it further out then we would be probably

2:22:24any kind of backyard decks anything like that

2:22:27at that level would actually be projecting up in the air

2:22:31We're partial to it.

2:22:33Great.

2:22:33We're talking about partial we're

2:22:35talking about partial to right track personnel to at the top.

2:22:39Yeah.

2:22:40So it's.

2:22:42So there is some fill at the south end of the garage

2:22:46but on the north end it's it's not it's it's cut down

2:22:51so the actual only fill area that only avoid basically

2:22:55underneath having a slab is about the north half

2:23:01of the garage to the rest of the building is either honourable

2:23:04grade and in the your neighbor to the East nine thirty seven

2:23:10submitted a suggestion that we restrict the development

2:23:14to the north portion of the development Portland

2:23:18developable area which is the more of a flat plot timber

2:23:23the higher plateau you obviously think the city attorney said it

2:23:29well tonight we're not actually looking at the development

2:23:31plan we're looking at a parcel

2:23:33subdivide however as part of this parcel

2:23:35subdivide we can make conditions and I was just curious

2:23:39if you've evaluated the relocation of the House

2:23:44to the location of the house that might have a a more

2:23:50optimistic or better view line for your neighbor

2:23:55to the east Sure.

2:23:59I'd like to address that.

2:24:02We'd look at having a five foot side

2:24:06yards on each side of the lot.

2:24:10And then we looked at having a 15 foot backyard

2:24:14on the south side of the lot and there there's another house

2:24:17next door to 937 Shevonne on that is also concerned

2:24:22about the view although she did not write that talk to us

2:24:26personally about it and we felt that if we could draw the House

2:24:3115 feet away from that property line a helpful

2:24:38for both 937 Shetland and for this neighborhood

2:24:42to have a view through there.

2:24:44There was discussion planning commission meeting

2:24:47of making those only five foot side yard set perhaps that

2:24:50would block the view much more But again potential

2:25:00because this is potential development

2:25:02it's not set in stone.

2:25:06To put the property in half I think

2:25:10would make it unfeasible because it would end up

2:25:13being cantilevered cantilevered levered way out

2:25:15over a grade like a shoe box pointing

2:25:19west with a narrow cantilever.

2:25:24All right.

2:25:26Any other any questions Hopkins at this time.

2:25:28MR. Mr. FDLE I just want to make clear

2:25:32and I wasn't sure if Janet was going

2:25:34to move toward a condition but the tree I want to make

2:25:41sure we're talking about the same tree

2:25:43the big huge eucalyptus tree trunk that looks like a ghost

2:25:49or without any leaves on it that that's on your property.

2:25:53No that's that's on the ones without leaves the ones that

2:25:58leaves that that's the other property I'm sorry their name

2:26:01is Troy the Troy property.

2:26:03One on my small right along motor.

2:26:06Yeah yeah that's that's slowly being cut down.

2:26:09The one that we're talking about is about maybe 20 or 30 feet

2:26:15back from Mosher and it just is just

2:26:18inside our property line on about halfway on that panel

2:26:22I believe it's a pine.

2:26:24It's a big it's a big you.

2:26:26Yes it's Yeah it's quite big.

2:26:30I was going to be some sort of a view really considering it

2:26:34but you're seeing the one on Mosher eucalyptus.

2:26:37Is it gonna be cut down the trunk.

2:26:40Yeah that's the choice I can't speak to the neighbor but they

2:26:45they've been in the process having this.

2:26:47OK.

2:26:48Yeah it's been in the process for a while.

2:26:50So I thought the back.

2:26:52Yeah.

2:26:52Ok then I'll I'll pass it to Janet if she wants to make

2:26:56a condition on the other two.

2:26:57Yeah certainly.

2:26:58I think I think there was consensus of conditioning

2:27:00the removal of the eucalyptus that we're

2:27:02not in a point in the meeting.

2:27:04We're not that right now yet.

2:27:07Any other questions.

2:27:10OK.

2:27:10Seeing none.

2:27:11I'll ask the clerk to proceed with public comment

2:27:13so I know there's at least one ma'am.

2:27:19Just to recap we did receive two public comments emissions

2:27:22in advance of our twelve o'clock deadline today on this item

2:27:26is received from Sue and Paul Duncan as well as net change.

2:27:30And then we did receive one additional item can you please

2:27:33confirm you want me to continue with two

2:27:34and a half minute yes please.

2:27:37I will proceed now I'm in submitted by Will Scott

2:27:40there Mr. Lyman and counsel my husband Matt

2:27:43and I bought our home on shelving drive in 2018

2:27:47after spending over a year exploring properties

2:27:50in the East Bay hills having moved to San Francisco in 2006

2:27:54from the East Coast one of the things that drew

2:27:56us to the region was the history of ecologically

2:27:59logical advocacy.

2:28:01We were thrilled when we discovered El Serino

2:28:03a place that seems to ex exude our values living peacefully

2:28:07and gently on the earth living in harmony with one's

2:28:10surroundings and neighbors.

2:28:12The proposed subdivision of the existing lot and 956 Seaview

2:28:16would significantly diminish the tranquility

2:28:18of our neighborhood.

2:28:19Increased congestion block picturesque views

2:28:23and scarred the landscape.

2:28:25We urge you to reject this proposal

2:28:26and encourage owners of large parcels

2:28:29to honor the unique responsibility

2:28:31they hold in stewarding the land for the common good.

2:28:34May they choose to commit the providing

2:28:37to providing ample open spaces not cluttering the hillside

2:28:40with numerous buildings and respecting

2:28:42neighbors you access dearly.

2:28:44Will Scott and then I would just reconfirm we do

2:28:49have one additional comment.

2:28:51Receive now I will start now.

2:29:03The members of the city council I would like to see the project

2:29:06approved with three conditions.

2:29:07One the fence along motor is is repair

2:29:10or replaced with a nice looking neighborhood fence.

2:29:13The current fence is an eyesore to all eucalypt eucalypt

2:29:17oak trees are removed on the property

2:29:19prior to subdividing 3.

2:29:21All tree trunks are removed and this stems ground

2:29:23in case submitted by Denise which think will confirm

2:29:29and that is the conclusion of comments

2:29:31submitted on this item Great.

2:29:36Can I get a motion to close the public hearing.

2:29:41Some of get bug Quito and sector by party Okamoto roll call

2:29:47please.

2:29:48May or Lyman.

2:29:49Yes.

2:29:50May I pretend that Ellie yes.

2:29:53Council member.

2:29:54Wilson.

2:29:54Yes.

2:29:55Council member Part 2 Okamoto yes council member King 2 Yes.

2:30:00Motion carries All right that would

2:30:02mean we move on to comments.

2:30:04So Mr. Wilson you start us off with comments.

2:30:08So I want to get back to the trees at this point

2:30:11the I. I'm particularly interested in trees

2:30:14I have to say now.

2:30:15Because in my own neighborhood we had a cat.

2:30:20I guess you could call it a house casualty of a tree

2:30:24falling over in one of the big wind storms

2:30:27and it fell from one property onto the next property

2:30:30behind me damaging that house so these things may look OK

2:30:37but they don't end up being OK.

2:30:40I guess you could save and so I'm very concerned

2:30:45about about the trees that the tree ordnance

2:30:49that we propose at least.

2:30:51I think that was the document It was then talked about trees

2:30:54that should not be planted so it would seem to me

2:30:58and in opening up a new property that it presents

2:31:05an opportunity if nothing else to ask

2:31:10that those trees be removed.

2:31:14And so I would hope that we would do that That's

2:31:22a if there's a motion made you're requesting

2:31:25that there's a well placed.

2:31:27There's one motion made through this whole item right.

2:31:29Everything inside that correct there is one resolution.

2:31:33The resolution is it's a resolution granting the parcel

2:31:39subdivision and it's got the four uses

2:31:45and it's got a planning division has

2:31:49conditions Public Works has conditions we

2:31:52could put a condition on that.

2:31:53Requires the tree to be removed immediately

2:31:58these that are defined as trees that should not be planted

2:32:06in El Serino at the end if any trees in those categories

2:32:09be removed.

2:32:11Pursuant to our urban forest criminals

2:32:17list oh no city council action that I'm referring to the Yeah

2:32:23I believe right now we have that our action the action of two

2:32:28thousand six or five or whenever it was done

2:32:31is establish a list of trees that are allowed

2:32:34or not a lot of not allowed.

2:32:36Right And that list is updated or has been updated.

2:32:40I thought okay if it's been updated that's fine whatever

2:32:43the current list is of trees that cannot be planted in El

2:32:48Serino that that this property that this owner

2:32:54remove all of those trees.

2:32:56It sounds like there's one at least one yes.

2:33:02And I'm looking at the city attorney.

2:33:03That sounds like that would be a 20 to e

2:33:06or would we make our own set of condition or Owens condition

2:33:13I think that if you just if you just make sure

2:33:15that the condition is added to the motion

2:33:18we will make we will find the right place for it

2:33:20in the resolution.

2:33:21Excellent.

2:33:22That's fine comments.

2:33:25I see Mr. Patel you're on muted I'm sorry I I would second that

2:33:31if it needs the one I'm not yet not yet because I want to go

2:33:37back to the do no harm to the property next to you

2:33:41and the retaining wall that is protecting the tree

2:33:45at the corner of nine forty four nine thirty seven I want

2:33:51to make sure that the applicants are understand that that

2:33:55retaining wall it's that's being proposed needs to protect that

2:33:59tree and I don't know if that's something we can also requires

2:34:03a condition that there is an arborist that assists

2:34:07in the design of that wall I'm not sure there's a can

2:34:14I think that it would

2:34:15be fine to include that as a condition that they consult

2:34:18follow the direction of an urban forest treated expert

2:34:24in designing the retaining wall around the tree on the driveway

2:34:29which is not the best phrase condition but I think we can

2:34:33we can work on that but I'm not and to be a second condition I

2:34:40would a tree related condition because I believe that tree

2:34:44if I saw the pictures correctly I believe that trees

2:34:46and my might be a native tree so fall in eucalyptus

2:34:53it's also a eucalyptus correct.

2:34:56The one on the one that that they're building retaining wall

2:35:00to protect is a eucalyptus.

2:35:02That's correct OK.

2:35:05Well do no harm to the property next to you that's too bad.

2:35:10Maybe maybe I'll take back my my proposal maybe

2:35:13they should take it put a retaining

2:35:15wall in there that doesn't do the root system any good.

2:35:20The other the other thing that could happen is that if you

2:35:24look at the dispute resolution process it was created within

2:35:29the tree Tree Committee tree not Tree Committee create it

2:35:33created the current three committee now known

2:35:36as the rainforest forestry committee the anyway it said

2:35:41there's a process in the first step in the process basically

2:35:44is talk to your neighbor so maybe if talking if they talk

2:35:49to their neighbor they could work out a compatible process

2:35:52but maybe the neighbor wants it removed for example or maybe

2:35:56you know if they didn't have to pay for it they would be happy

2:35:59if it was removed you know I don't know

2:36:01what that might turn out

2:36:03to be but that's a much simpler process than you know

2:36:11a requirement or you know somebody has to do it

2:36:14or whatever they they just talk to each other and are

2:36:17compatible with would agree that I would agree that

2:36:21if if the if the applicant removes the tree

2:36:26that's probably a better outcome for the city Mayor I wanted

2:36:30a reminder that our our our attorney Skye Woodruff already

2:36:36spoke to the applicant Sunday Ah they said they would put

2:36:41the trees down so I think we're going on the weeds to this

2:36:44and the only thing we're supposed to approve is that

2:36:49road and splitting of the law is that correct

2:36:57Council member I believe we can

2:36:58put a condition on that the trees

2:36:59need to be removed they will establish a green eucalyptus

2:37:02we've established there's a eucalyptus tree on the property

2:37:05we're now discussing the protection

2:37:06of the adjacent property which is finding number

2:37:09three of our resolution if this if the retaining wall does

2:37:14damage to the adjacent property then we can't make finding

2:37:17three and therefore we shouldn't be passing the resolution

2:37:21so we're not in the weeds we're in the eucalyptus that was

2:37:26a joke if it does make us it because I

2:37:30certainly understand the council's desire

2:37:32to see that tree removed.

2:37:35I'll just say it based on my experience

2:37:37it's extremely difficult to craft conditions

2:37:40to get neighbors to talk to each other

2:37:42about the best outcome for trees or other things

2:37:45that are on property lines.

2:37:47Think the applicants have proposed a solution to protect

2:37:50the property next door.

2:37:53Maybe they can have as they move closer to actually

2:37:56getting built something.

2:37:57Bill if if the council approves this

2:37:59they'll be able to work something

2:38:00out with the neighbors and eliminate the need for that.

2:38:02But trying to craft a condition around that's

2:38:05going to be extremely impractical

2:38:08and may create a roadblock to actually moving

2:38:11forward with the project.

2:38:12If the council approves it I'll agree to conduct their two

2:38:15conditions that we're here we're considering as one remove

2:38:18the eucalyptus tree on their property

2:38:20and to is consultant arborist to protect the property next door.

2:38:24If that tree remains right the tree is not there then

2:38:27they don't have to consult an arborist so that that's

2:38:30certainly a way out of it.

2:38:32Those are the two conditions I'm hearing the Council consider.

2:38:35Is there any other any conditions

2:38:38the council is considering to go over to my script

2:38:43to have a motion to move the resolution

2:38:46with those two conditions A maximum of I

2:38:52believe Gabe beat you to it.

2:38:54Janet you'll be the second OK.

2:38:56All right.

2:38:57So motion by Kato seconded by Abel send Can

2:39:00we have a roll companies.

2:39:02What's the motion.

2:39:04The motion is to approve the resolution with the two

2:39:06conditions added and I mean.

2:39:11Yes ma'am.

2:39:12Freedom finale.

2:39:16You pretend finale.

2:39:18Yes.

2:39:19Can member Abel.

2:39:21Yes and council member tried to keep Komodo.

2:39:23Yes.

2:39:24And some breaking talk.

2:39:26Yes.

2:39:27Motion carries.

2:39:31All right.

2:39:32That brings us.

2:39:33That concludes items a which was a public hearing

2:39:38on a tentative personal map brings us

2:39:41to policy matters item seven.

2:39:43We have four policy matters this evening items seven a will can

2:39:50take up this time which is adoption

2:39:52of a Memorandum of Understanding between adults

2:39:54Rito and the Service Employees International Union Local

2:39:5710 to 1 the period for submitting public comments

2:40:03on this item is now closed.

2:40:05Comments will be heard before council takes action.

2:40:10Is there a staff report.

2:40:12Yes.

2:40:12Good evening mayor and members of the city council.

2:40:15My name is Alexander Arlo guess I'm

2:40:18the assistant city manager and acting human resources manager.

2:40:22I have for you this evening a resolution adopting

2:40:26an agreement to the city and the Service Employees International

2:40:30Union Local twelve ten twenty one to modify salaries

2:40:35and to create a new M.O. SEIU is recognized as the majority

2:40:41bargaining for both full time and part time representing

2:40:45General Employees in total there are

2:40:47forty five full time and thirty eight

2:40:50part time SEIU representatives employees and the city

2:40:54also it out as you remember the City

2:40:57Council approved a two year agreement

2:40:59with CSU back in November 2017.

2:41:03And this what this emoji was effective July 1st

2:41:062017 through June 30th 2020.

2:41:11So like other bargaining units SEIU

2:41:13has clearly recognized the city's current fiscal condition

2:41:17and has offered to forego any cost of living adjustment

2:41:21or otherwise known as a club for 20

2:41:2420 the highlights of the M.O. You before you are as follows.

2:41:31So first effective July 2020 there will be a zero percent

2:41:36loss meaning no salary increase for all members represented

2:41:41by SEIU and in July 2021 there will be a 3 percent COLA

2:41:48In addition there was language added

2:41:51that reflected the current union management advisory team.

2:41:55That's what's called a U mat.

2:41:57That means periodically I am actually a member of that you

2:42:01bat in addition to other management staff

2:42:04and also union stop This language codifies

2:42:10the current practice that has happening

2:42:13and the total cost savings to the city by SEIU foregoing a 3

2:42:18percent COLA in July 20 20 is approximately one hundred

2:42:23and fourteen thousand dollars.

2:42:25This savings will be realized in the first year of fiscal year

2:42:292020 2020 twenty two.

2:42:33The total cost for the city for 3 percent increase for SEIU

2:42:38in July 2021 is the same amount and would be realized

2:42:43in the second year from of the forthcoming biannual time So

2:42:49in closing.

2:42:50On behalf of the city I would like to personally thank SEIU

2:42:53local 2021 for their collaboration

2:42:56during this really complex time and really appreciate

2:43:00the leadership that this bargaining unit

2:43:02has shown through this process.

2:43:06As you know SEIU employees are some

2:43:08of us us some of the hardest working rank and file employees

2:43:13who provide many of the direct services

2:43:15that our residents benefit from on a day to day basis SEIU

2:43:22use leadership not only has been evident during the bargaining

2:43:27concessions conversations that I've been engaging them

2:43:30with for this particular M.O. You before you

2:43:33but their leadership has also been apparent in the current me

2:43:37and confer process that we are currently participating

2:43:40Regarding the proposed furloughs for full time SEIU employees

2:43:44and also we had just some discussions

2:43:47about the already implemented furloughs for the part time

2:43:51SEIU staff that were implemented in late March.

2:43:55So with that said I thank them again for continuing to be

2:43:58partners in this with the city.

2:44:01With that said This concludes my report

2:44:03and I'm available for questions.

2:44:05Great.

2:44:07I see Mr. Kato Mr. Wilson you have your mural

2:44:10offered either one of you have questions this time.

2:44:12No Anybody have questions at this time.

2:44:18At this point we then go to Right.

2:44:26Yes we will proceed to public comment for this item.

2:44:31We do not have any public comment separate estimate

2:44:34for this item All right.

2:44:37Seeing no comments.

2:44:38We will have back to council for comments of any comments

2:44:47Mr. fidelity than Kato I just want a second.

2:44:51Alex said as far as hardworking employees

2:44:54here and elsewhere that they work hard.

2:44:58It's a difficult time that we're living

2:45:00And I just want to reassure them that going forward equity

2:45:04will be something that we care about dealing

2:45:07with SEIU in the future.

2:45:08We don't know what next year holds for us.

2:45:12We don't know what next month holds for us economics

2:45:15but we want to make sure that they're dealt with fairly

2:45:18and we know that that's a footnote guys

2:45:21that we need to follow up on.

2:45:22Thank you very much Mr. Kato.

2:45:25Thank you.

2:45:26I echo what our council member Vice Mayor Pulford

2:45:30Clay mentioned SEIU ten twenty one has always yes since I've

2:45:37been on the council since 2014 has always worked with us

2:45:40and I very much appreciate working with all of them.

2:45:45They are partners and know that during this difficult period

2:45:52when when things change I'm hoping that

2:45:55with the economy getting better after covered

2:45:58and after the next couple of years that the sum of the part

2:46:02time employees can return and we can

2:46:06work on making sure that benefits and everything else

2:46:13will move.

2:46:14We'll discuss again.

2:46:16So again thank you to SEIU 10 21 our partners

2:46:21and our co-workers for your support in this difficult time.

2:46:25October 19 Janet I just wanted to agree

2:46:29and I want to let the members of SEIU

2:46:32know in particular that I really appreciate all that they're

2:46:35doing on behalf of the city.

2:46:37They do a lot on half of the city on a day to day basis.

2:46:41They do a lot to make the quality of our lives better.

2:46:46And and I miss the presence of those

2:46:51who were on furlough right now.

2:46:55And look forward to the day when that will be over

2:46:59and we can work together in a positive way

2:47:05to make Elsa Rito a better place and to give

2:47:08SEIU campaign one the quality of life they deserve.

2:47:13Thank you.

2:47:15Rochelle Oh I also think SEIU network is appreciate it.

2:47:22Particularly for teachers out there

2:47:25that are helping out delivering for seven years.

2:47:28Call it as I know a lot now.

2:47:33And it's really saddens me that we're in this position

2:47:37right now where we have to ask so many of our valued employees

2:47:42to give back to the city It's definitely necessary

2:47:47so that in the future we can do right by you guys

2:47:53and do what we can in the future to you.

2:47:57The financial position that you deserve to be in.

2:48:00And I just really appreciate the personal sacrifices

2:48:05of the ones making Yeah I know.

2:48:09Look everyone's saying you with our train

2:48:13our tax anticipation notes that we were talking about earlier

2:48:17tonight and this we're exercising fiscal prudence

2:48:21to defer and delay increased cost

2:48:26and we're looking at the uncertainty of revenue

2:48:30in the near future.

2:48:31We don't know what it is.

2:48:33We hope to be able to honor this contract because things turn

2:48:38out better than we thought.

2:48:40However we are.

2:48:43We realized we hope that our staff recognize

2:48:47that the council will have tough decisions to make

2:48:50at some point in the future and we're in all partners in this

2:48:53together.

2:48:54And we really appreciate you and I

2:48:56think this contract is our best example of how

2:49:02we want to work with you.

2:49:04And we look forward to continuing

2:49:06our relationship together.

2:49:09So that's that would be the reason we are considering this

2:49:14this contract tonight we are a we need to be a viable employer

2:49:19we need to be able to to to attract employees to do

2:49:24certain positions and in order to attract employees

2:49:27to certain positions we do need to have contracts

2:49:31in place that provide that.

2:49:33And so you'll hear me make these comments again.

2:49:36But the whole goal is that we recognize

2:49:40that we are not in a position to make a salary changes now.

2:49:44And so we are not doing that.

2:49:47And that's what this contract reflects.

2:49:51That concludes our comments which

2:49:53would now take us to a motion.

2:49:57The second.

2:49:59So Janice hand go up first.

2:50:01Jay Rochelle Pardue Okamoto motion

2:50:03with Ables and seconding and we have a roll call

2:50:06please and I mean yes definitely.

2:50:13Yes and some member Wilson.

2:50:15Yes council member.

2:50:16I do.

2:50:17Q Mr. Yes council member can.

2:50:20Yes.

2:50:21Motion carries That concludes.

2:50:23Item seven.

2:50:25A which was adoption of a m o u between the city of El

2:50:28Reno and local ten twenty one.

2:50:31We'll now move on to item seven B which is adoption

2:50:34of a Memorandum of Understanding between the city of El

2:50:36Speedo and the retail police Employees Association is

2:50:43to request to adopt a resolution approving

2:50:46an agreement between the city of El Serino

2:50:49and Alice Rideau police Employees Association otherwise

2:50:53known as the PTA to modify salary and create a new M O U.

2:50:58The P I represents police officer corporals sergeants

2:51:03and non sworn employees I do want to note

2:51:06that this group does not include the positions of Captain

2:51:10and lieutenants which are actually represented by the LS

2:51:13retired police management Association

2:51:16and the police management unit.

2:51:19In total there are forty five employees currently represented

2:51:23by the key City Council approved a two

2:51:27year agreement with the P.A..

2:51:29Back in April 2018 that was effective

2:51:31January 1st 2018 through December 30 first 2019.

2:51:36Like SEIU and like other bargaining units

2:51:39the EPA has obviously recognized the city's

2:51:42current financial condition and has offered

2:51:45to forego any cola for 2020.

2:51:50The highlights of the M.O. You before you

2:51:52are as follows effective January 2020

2:51:55there'll be a zero percent COLA meaning no salary

2:51:59increase for all members represented by the Kia

2:52:03in January 2021 there will be a three percent COLA

2:52:07and in January 2022 there will be a three percent COLA

2:52:12In addition there was also language

2:52:15changed regarding key A's career incentive program.

2:52:20This is where we provide certain sworn employees

2:52:24with additional pay in recognition

2:52:28for the educational achievements of the obtained

2:52:32so sworn employees who have a bachelor's degree

2:52:35will receive a differential increase of a half a percent.

2:52:40This is from 4 percent to 4.5 percent.

2:52:43Sworn employees that have a master's degree

2:52:46will receive a differential increase of a half a percent

2:52:50from 4.5 to 5 percent but I do want

2:52:53to note that sworn employees can only receive

2:52:56one of these incentives.

2:52:58They are not compounded or put together

2:53:02so the total cost savings to the city by Kia foregoing the 3

2:53:07percent COLA in January 2020 is approximately two hundred

2:53:12and thirteen thousand dollars.

2:53:14And that savings will be realized

2:53:16in the current fiscal year budget 1920.

2:53:20The total cost to the city for 3 percent COLA

2:53:23increase to the PTA in January.

2:53:26Jerry in January 2021 is the same amount and that

2:53:31would be realized that twenty twenty two twenty twenty one

2:53:34budget the total costs for the city for a 3 percent

2:53:40increase for PBA for January 2022

2:53:44is two hundred and twenty thousand

2:53:46and that costs would be realized in the fiscal year 2021

2:53:512022 budget.

2:53:53The increased educational incentives

2:53:56would approximately cost twenty thousand dollars annually.

2:54:00So with that said I want to personally

2:54:02recognize the PTA for their leadership

2:54:04during this complex time.

2:54:06As you know the city had been bargaining with PTA

2:54:09for quite some time before Cove 19.

2:54:12And once this global pandemic actually began to take effect

2:54:17this caused the city to dramatically

2:54:19have to change the direction of the ongoing negotiations.

2:54:23I really appreciate the PTA recognizing

2:54:27the difficult situation that the city is facing financially

2:54:30and be well and being willing to talk with us about concessions

2:54:34to the city as a whole and myself and Karen.

2:54:38We really appreciate all the work

2:54:40that this morning non sworn members do each and every day

2:54:45to keep our residents safe.

2:54:47With that This concludes my report

2:54:49and I'm here for any questions you may have.

2:54:51Thank you very much I will first close the public comment period

2:54:57so if you knew we were closing.

2:54:59Hopefully your comments will be heard after our questions

2:55:03so public comment period is closed.

2:55:06Council questions seeing none.

2:55:11I will go to public comment.

2:55:15We have no public comment on this item.

2:55:18I'll bring it back to council for comments.

2:55:23Mr. Quito Thank you Mayor.

2:55:25I'd like to thank the PTA for working

2:55:29with the city to making sure that during this difficult

2:55:35time.

2:55:36You've worked with us and I just want to say thank you for that.

2:55:39I also want to let our residents know regarding the many emails

2:55:45that we received.

2:55:47What about our police and about our fire

2:55:50and know that these people risked their lives every day.

2:55:54And I just want to say that there is a shortage

2:55:58of police officers right now.

2:56:01And and we need to keep our police officers.

2:56:06I can't tell you all the other cities around us.

2:56:08The city of Richmond has more than 30 openings

2:56:13and there are more police over there that are retiring.

2:56:16Same goes in Berkeley.

2:56:17It's difficult to fill these openings some know that you

2:56:24know to be competitive but also to work with them

2:56:28and to let them know that we are grateful to them

2:56:31for risking their lives and working

2:56:32with management here at this difficult time of coping.

2:56:37And during these difficult times we see a spike in crime

2:56:42and we saw that during the last recession.

2:56:46No that's more important than ever

2:56:49during these difficult times to have public safety.

2:56:53Therefore so I appreciate our public safety officers.

2:56:56Thank you.

2:56:57All right thank you I think of Mr. Findlay

2:56:59you took yourself off mute.

2:57:01You have comments Yes I just want to reiterate thank Gabriel

2:57:08Quinto also mentioned couple of 19

2:57:12has changed the way our police have to function in a lot

2:57:16of ways a lot not good ways.

2:57:19They're always out there always changing

2:57:23But it also has changed the way our city has to finance itself

2:57:27In addition to previous economic issues we've been dealing with.

2:57:31So you're on that journey with us.

2:57:33We thank you very much.

2:57:34We don't know as I said before what

2:57:36the next month in the next year will be

2:57:39and we may need to change you are flexible enough

2:57:42to change with us.

2:57:43We're a part of our community and we

2:57:45love that we're a competitive community

2:57:48and offer good salaries and good and efforts to you and let's

2:57:55just move together going forward all together again.

2:57:58Thank you so much I'm looking at you Janet.

2:58:03Are you good.

2:58:04Yeah.

2:58:05I also want to thank the police officers employee association

2:58:11for being part of the solution for the difficult situation

2:58:16we're in now.

2:58:19And it really does make a difference

2:58:23I think when everyone's working together

2:58:27through a difficult time and so I really

2:58:29do want to thank the police officers for that

2:58:33and I also want to thank them for the work

2:58:35that they do and I know that they're part

2:58:38of that team of first responders and I know this really

2:58:42difficult time with the virus being such an issue

2:58:49that they can be exposed to the two people who have the virus

2:58:55and I appreciate their being there

2:59:01for us because they are literally

2:59:03putting their lives at stake.

2:59:06Thank you.

2:59:07Thank you.

2:59:08Michelle I will also point with the other councilmen

2:59:13versus state I really appreciate all of our police officers

2:59:20I know that you are meeting your life on the line

2:59:24and stepping up day in day out during this time

2:59:29and all those times before.

2:59:31And I appreciate the giving back to our community.

2:59:36There are some things afloat in a good way

2:59:41so that we can all move forward together

2:59:43and we will remember the sacrifices that you've made

2:59:47and we thank you very much.

2:59:51And I will echo everyone's comments

2:59:53about thanks to the PBA for helping us

2:59:56during this fiscal time in helping us exercise

3:00:00fiscal prudence by deferring a 3 percent COLA for this this year

3:00:06this calendar year As council member

3:00:10Quito said the police officers.

3:00:12It's a very competitive market out there.

3:00:14We need to remain a viable employer

3:00:16for hiring police officers.

3:00:18We do have vacancies that are holding open.

3:00:23But in the last two or three years

3:00:24we've had vacancies as a result of people leaving

3:00:27and we've had difficulty filling them

3:00:29with our current structure.

3:00:31So we really do appreciate P.A. deferring their

3:00:35they're their race for this year to specifically

3:00:40to the education incentive.

3:00:42Twenty thousand dollar increase in cost.

3:00:45I want to speak to that because for those that are questioning

3:00:49that increasing cost for this year

3:00:51I want you to know that actually that's

3:00:54we're rewarding the type of smart intelligent officers

3:00:58that we're trying to attract and that is the precisely

3:01:02the type of person you want responding to the people

3:01:07in your neighborhood.

3:01:08They are better educated they're better informed

3:01:11and they're going to actually treat you

3:01:13in a in a more informed way.

3:01:17And so you're going to reap the benefits

3:01:19from our officers being more educated

3:01:22as a result of this incentive.

3:01:24So yes.

3:01:26Did you know we spent quite a bit of time on a Saturday

3:01:30a couple of weeks back trying to figure out how to save

3:01:32twenty thousand dollars.

3:01:35Associated with the library hours and others but this

3:01:38is like that we are polluting our value in education.

3:01:43And so I just want to speak to those that are potentially

3:01:46looking at the fact that we are having a slide

3:01:49uptick in cost as a result of the changes

3:01:51in the education incentive.

3:01:53So with that I am looking for a motion of move

3:02:02by Quito seconded by Ableton.

3:02:04All those roll call please I'm in.

3:02:08Yes ma'am.

3:02:10FDLE.

3:02:11Yes.

3:02:12Council member Wilson.

3:02:13Yes.

3:02:14Council member I do Komodo.

3:02:16Yes council member Quito.

3:02:18Yes.

3:02:19Motion carries.

3:02:20Great.

3:02:21That concludes item seven B. Adoption of the Nemo

3:02:25you with the polices Employees Association

3:02:29will now move on to item C management

3:02:32and confidential employees resolution

3:02:35and we have a staff report.

3:02:39I'm going to go ahead and announce

3:02:40that the public comment period is now closed.

3:02:45Comments will be heard before council takes action.

3:02:49Thank you Mayor.

3:02:51So my last request of this evening

3:02:53is for you to a doctor resolution

3:02:56to modify the salaries benefits and conditions of employment

3:03:00employment for the city's management

3:03:03and confidential employees.

3:03:06There are currently thirty three management

3:03:08and confidential employees in the city of El Serino.

3:03:12In addition to that number two full time

3:03:15unrepresented employees of the city

3:03:17that mirror what is the management

3:03:19and confidential employees Resolution 1

3:03:22being the city manager.

3:03:24An update to the management confidential resolution

3:03:28is approved by the City Council annually

3:03:31and the last time the city council had approved

3:03:34this resolution was back in June 20

3:03:3619 The summary of the changes to this resolution are as follows.

3:03:43So effective July 2020 there will be no salary increase

3:03:48meaning a zero percent COLA for all management

3:03:51and confidential employees.

3:03:53Effective July 20 20 there will not be any salary adjustments

3:03:57or merit increases unless explicitly

3:04:01approved by the city manager.

3:04:04In addition similar to local twelve thirties M.O. you

3:04:09the cash benefit that's provided to management

3:04:13and confidential employees that have medical coverage

3:04:16through another health plan will be adjusted to three hundred

3:04:20and fifty dollars per month for employees hired after July 1st

3:04:252020.

3:04:27I'm going to pause right here because I

3:04:28do want to acknowledge that the original resolution that was

3:04:32in your pocket last week actually

3:04:34had the date of December thirty first twenty twenty

3:04:38and that was an error on my part.

3:04:40It should have said July 1st 2020 and that

3:04:43is seen in the in the resolution in the supplemental resolution

3:04:50that was provided this afternoon.

3:04:55And also in addition to the adjustment of three hundred

3:05:00and fifty dollars per month as of July 1st

3:05:04for those who are hired after July 1st

3:05:07it will also apply to existing employees

3:05:10who discontinue the city's medical coverage

3:05:13at a later date.

3:05:16So those who currently receive a cash flu benefit

3:05:20will be capped at the current contribution rate which

3:05:24is the Kaiser single rate of seven hundred

3:05:27and ninety three dollars 18 cents per month.

3:05:31So in addition this resolution before

3:05:33you suspends auto allowance.

3:05:36The city actually already it a lot

3:05:39auto allowance through a memo from our city manager

3:05:42was effective April 5th 2020.

3:05:46And effective July 1st 2020 a minimum of 13

3:05:51non paid furlough days will be required

3:05:55for all management incompetence Charles staff and they are.

3:06:00And and this and also this doesn't include the additional

3:06:05three non paid furlough days that these employees are

3:06:08required to take beginning this Friday May 22nd through June 30

3:06:14and twenty twenty is enough this fiscal year So I want to I want

3:06:18to acknowledge also another change the resolution that was

3:06:22out that was added to the supplemental materials this

3:06:25afternoon in Chapter 2 titled salary and benefits under

3:06:30section two point one the word monthly was added back

3:06:35to the resolution when referring to control points the total

3:06:40cost savings to the city by the management and confidential

3:06:44group forgoing a assumed 3 percent COLA in July

3:06:482020 is approximately one hundred

3:06:51and eighty one thousand dollars

3:06:53and that figure includes the city manager.

3:06:56The total cost savings to the city by management confidential

3:07:00taking 13 days 13 non paid furlough days starting July

3:07:041st through December thirty first

3:07:07is approximately three hundred and forty six thousand dollars.

3:07:12This number also includes the city manager.

3:07:15The foregoing of the whole and the 13 furlough days

3:07:20will be realized in the fiscal 20 20 20 21 budget.

3:07:26With respect to the extra three furlough days

3:07:28I just reference that will be taken in this fiscal year

3:07:31that cost savings will be approximately eighty thousand

3:07:35dollars for this fiscal year with respect

3:07:39to the city's proposal and requiring management

3:07:42confidential employees to pay an additional 1 percent

3:07:46contribution into the required employer calipers contribution

3:07:51and in regards to the city manager paying an additional 3

3:07:55percent I have concluded the necessary conversations

3:07:59with calipers and we'll be bringing back legislation

3:08:02for the city council to consider at its meeting

3:08:04on June 2nd I'd like to think the management

3:08:08and confidential employees for their resilience

3:08:11and for stepping up and showing great leadership during

3:08:14this really difficult time.

3:08:16I just want to say that they're leaders

3:08:17of this city who are trying to navigate

3:08:20during these unprecedented times.

3:08:22I know many of them have been working countless hours

3:08:25to the nights and the weekends ensuring employees ability

3:08:28to provide services for the city in a variety of locations

3:08:32and circumstances safely.

3:08:34I know this because I get out I get emails and communications

3:08:38from from management and confidential staff at all hours

3:08:41and days of the week.

3:08:43So with that said This concludes my report

3:08:46and I'm happy to answer any questions

3:08:47you may have Thank you Alex.

3:08:50I've got one question slash request you made.

3:08:54Thank you for acknowledged that the changes came through

3:08:58on the resolution in our supplemental materials

3:09:04in paragraph two point to the word

3:09:07monthly should also be inserted there as well.

3:09:10So when with the motions made if we

3:09:12could please insert the word monthly

3:09:15into paragraph two point two.

3:09:17Also I would appreciate that.

3:09:19Got it any questions.

3:09:23Rochelle you were first Paul second Yes.

3:09:28Right now going through everything with that frame

3:09:32from now on savings one of the things

3:09:36that stood out in looking at contract

3:09:41and it's just something it's not just the management but all

3:09:49of the contracts but since your your contract was spelled out

3:09:52in greater detail I'm going to have to take

3:09:55on you guys a little bit.

3:09:57But what are the things I I was noticing or that I thought

3:10:00about was in the last year as we were rounding up all

3:10:06our pennies and some of the savings that we thought from

3:10:09measure of funds it ended up kind of going away without us

3:10:14really anticipating it was a payout for a news vacation time

3:10:20and maybe sick time as well and what I was thinking as I was

3:10:25looking through the contract is you know how is it that they

3:10:28can save up so much vacation time or or simply prime

3:10:35and then it seemed to me that the contract was actually quite

3:10:38generous when it came to the hours of vacation

3:10:41particularly considering that

3:10:43the that the offices are closed every other Friday

3:10:48and now they're going to be closed every Friday that Bank

3:10:51of times seems like we'll really build up for various employees.

3:10:58I notice there's administrative leave which I think you're

3:11:02often probably used in vacation time and people

3:11:07save their vacation time.

3:11:08There was very generous hours of vacation time

3:11:12and in addition to that I saw holidays

3:11:15that I know at the hospital you don't celebrate such as the day

3:11:19after Thanksgiving Christmas Eve New Year's Eve things like

3:11:25that so I was just wondering if all of those things

3:11:29are being costed out not just this contract

3:11:34that there are other contracts as well Yes

3:11:39I mean those are all things that we are looking at now.

3:11:44And as Karen has said in the past many times

3:11:48that everything is on the table obviously

3:11:50with the other bargaining units those are subject to meeting

3:11:53far and other types of rules and with management things

3:12:00like administrative leave are put in there because management

3:12:04staff or FLSA exam are not represented

3:12:07exempt from civil service pretty much

3:12:09they're expected to work as many hours

3:12:12as it's needed to do the job.

3:12:13It's not just five or whatever.

3:12:16And and actually quite frankly a lot of these people

3:12:20even though they're going to be taking furloughs

3:12:21they're actually going to be working

3:12:23during furlough all honesty but definitely

3:12:27everything is on the table.

3:12:29And you know I appreciate you for bringing that up

3:12:33and I can also just add council member that vacation

3:12:36time has been capped.

3:12:38They're not allowed to earn more than twice

3:12:41their approval rate They can't they can't earn more than that.

3:12:45So the vacation time is capped and as Alex indicated

3:12:48administrative leave is essentially a two week leave

3:12:52but it's two weeks worth of one pay period worth of leave

3:12:56however it is it is in lieu of again

3:12:59the management confident management staff

3:13:02is not eligible for overtime.

3:13:04So but all of the other and the holidays

3:13:07are meant to mirror what all of the other bargaining units

3:13:09had deep bargain I'd like to see a comparison of what it looks

3:13:18like maybe in some other city that comes to this topic Peter

3:13:27if you look your muted sorry my computer for us

3:13:37live I can definitely do that as somebody who's worked in two

3:13:40other cities I can tell you that all of this is pretty standard

3:13:45but I can definitely provide that Thank you Paul.

3:13:52I think it was you.

3:13:53And then I don't know if Janet or Gabe

3:13:55if you've put your hands up yet but I

3:13:57know Paul put his hand up next.

3:14:00Thank you.

3:14:01So I'm really glad to see these management choices

3:14:04and decisions here before us.

3:14:07It really does mean that everything is on the table

3:14:11and will be on the table.

3:14:15And I. This is just the beginning of a long process.

3:14:19I think we're dealing immediately with the short term

3:14:22things we can do with and we're going

3:14:24to be have to do some structural changes which I think we'll be

3:14:28giving into later when we talk about our priorities

3:14:31and how do we restructure how the city functions

3:14:35and how we pay for things.

3:14:38I wanted to ask about two things.

3:14:40So Alex that will in this in this agenda Bill there

3:14:44is no calipers we will not be voting.

3:14:48You're going to come back to us on the campus percentage then.

3:14:51Yes And the reason for that is you

3:14:55just need the details from Cal for race

3:14:58and how to deal with that.

3:14:59And so actually the reason for that

3:15:02is is that when this document went to print this resolution I

3:15:07actually had a meeting with calipers that day

3:15:11It was the soonest and we had been

3:15:12in communications prior to that but that was the time

3:15:17in which I was able to.

3:15:18With one of my colleagues spend hour with them

3:15:21going through all options.

3:15:24So that's why that it was not in this resolution

3:15:28it had intended to be in the resolution.

3:15:30But I really wanted to have that conversation first.

3:15:34And I'm glad I did so.

3:15:36So it will be coming separately on my I

3:15:39don't want to see it go away.

3:15:41I just don't see that go away some way it will not go away.

3:15:44I Karen will definitely ensure that I'm still alive

3:15:50And finally the thing that's kind of a mystery to me

3:15:53is this auto allowance.

3:15:57Can you tell me who the management has an auto

3:15:59allowance and we don't ever have the money amount here

3:16:03or what that cost the city.

3:16:05What are we talking about this Yeah so.

3:16:09So the auto allowance is provided

3:16:12to management employees that have to travel for their line

3:16:19of business and so it's it's in lieu of having to submit

3:16:25reimburse it's every month and get the IRS reimbursement

3:16:29level every month And so in order to prevent that

3:16:34and for the city each time having

3:16:36to do that we we have a auto allowance of it's

3:16:41about I believe it cost the city about one

3:16:44hundred thousand dollars a year.

3:16:47And so I know Karen had suspended that auto allowance

3:16:52in April and it will be continued on being

3:16:56suspended until the near term.

3:16:58How many people I mean we're dog is it really

3:17:01that much more less than giving for mileage for people

3:17:08like everybody else does.

3:17:10Well I mean it's the amount of money

3:17:12what's the amount of money that we're talking about.

3:17:14I never see that listed well so so.

3:17:19So we give this monthly amount to folks

3:17:22and so that we don't actually track mileage

3:17:25in which these folks travel we would actually have to do

3:17:28that in order to understand what would be cheaper

3:17:31and that's something that we've even talked about amongst

3:17:35us is that maybe we get rid of it permanently

3:17:38and don't have you know everything stabilize you now.

3:17:43Okay.

3:17:44It just doesn't look like we've made it cost comparison yet

3:17:48because it sounds kind of general it's kind of costly

3:17:51but everybody else does you know except this is for traveling

3:17:55and if it's less money to do that let's go there.

3:17:58I mean I I just think this is something that

3:18:01needs to be on the table or reported back to us

3:18:03because in these days this is the time

3:18:06to put a red flag on something that really shouldn't be

3:18:10in the city and I'm just not No I don't know how many people

3:18:13in our city get that do you it's about saying

3:18:1810 to 15 yeah twelve she said I was gonna say 10 to 15

3:18:22I got this there's about twenty five

3:18:24people who received it who have been

3:18:26receiving the auto allowance.

3:18:28And again as Alex said it was in lieu

3:18:30of having to do the all of the particular expenses

3:18:35we will be able to see that.

3:18:36But one of that we just get a comparison

3:18:38someday and really see what comes out it will depend.

3:18:41Considering that we aren't doing any travel right now

3:18:44we're probably not going to be doing a lot of travel

3:18:46next year.

3:18:46So regardless of whether or not this

3:18:49an auto allowance would be cheaper at this point I'm doing

3:18:53cost cost recovery only as opposed to this analysis

3:18:57have to do that when we're not too for since we're

3:19:01not doing travel receipts would be

3:19:04cheaper than when they mileage.

3:19:06We also we also have city vehicles

3:19:08available for people's use.

3:19:10OK.

3:19:11I just think I just think this and all the other stuff that

3:19:15needs to be on the table we need to lift

3:19:17that out for the public.

3:19:18I think you did a good one page document Erin for a handy thing

3:19:24for the public and all of us to look at I just think we need

3:19:28the options and I think we're gonna be talking

3:19:30about those options coming up those need to be on the table

3:19:33too and this is one of those items that

3:19:36kind of is questionable to me.

3:19:38So thank you for that.

3:19:44Thank if we will.

3:19:53Let me go back my script Let's see.

3:20:00And Are there public comments on this item.

3:20:04We do not have any public comments

3:20:05on this item I'll bring it back for comments by the council

3:20:09members Gabe Thank you Mr. You know I wanted to thank

3:20:21the executive staff and also to the city manager in working

3:20:28with the city council to make some changes that that should

3:20:35have been a long time ago.

3:20:36But knowing this and knowing it the difficulties

3:20:39that we're having right now.

3:20:42Karen thank you for saying no to the car.

3:20:45Again I remember that when we met with the city manager

3:20:52we provided a car for the last city manager and no OK so

3:20:58but know that you know Karen is not we're not giving Karen

3:21:05a car she said no to that.

3:21:07So also with the what allowance from executive staff

3:21:12to not have that any longer.

3:21:15You know that helps and that all adds up.

3:21:17So I want to say thank you to the executive staff on that

3:21:20and thank you to Karen to comments I will make my one

3:21:28then I want to thank the executive staff

3:21:31for understanding the tough financial times

3:21:35we're in and helping us be financially prudent and making

3:21:38the choices as Mr. Fidelity said making the choices that reflect

3:21:42our our new sensibility around fiscal prudence and taking this

3:21:49action so that we can reduce our costs as it has been stated two

3:21:55weeks ago 13 furlough days is just a start and we as we go

3:22:00through the fiscal year and we make or don't make

3:22:03our fiscal targets for revenue as that

3:22:06is the uncertainty becomes more

3:22:08certain over the next months we may need to activate what

3:22:14we stock talked about two weeks ago which

3:22:15is an additional 13 furlough days so that that's not it's

3:22:21not hidden.

3:22:23We are acknowledging that we do have some of these other tasks

3:22:28up our opportunities for cost cutting available to us

3:22:34and we may need to take those if necessary

3:22:37as we monitor our revenue Janet I can give you now.

3:22:47OK.

3:22:48I'd like to join in with what you said

3:22:50and add that I really appreciate the fact

3:22:53that you are not only figuring out what the cuts ought to be.

3:22:57You're also including yourselves and those impacted by them.

3:23:02And that's a particularly difficult job

3:23:04I think because you sort of maybe

3:23:08you need something at home that you're

3:23:11going to have to forgo because you made the right decision

3:23:16for the city.

3:23:17So I'd just like to thank everybody for all the hard work

3:23:21in working on through this terrible period in our history

3:23:27and I look forward to working with you to solve the problems.

3:23:32Thank you Rochelle.

3:23:36I'd also like to thank the management

3:23:38or And then stepping up forward with the first that's

3:23:45to help balance the budget.

3:23:48You know that it's difficult for everyone and I think great.

3:23:54With that can I get a motion to approve the revised the one

3:23:57that came out today in the supplemental packet

3:24:01the revised ordinance with the addition of the word

3:24:04monthly in paragraph to point to some I heard Paul first

3:24:12and Jan is waving her hand to second it.

3:24:15All right.

3:24:16So fidelity Fidelity's most depreciation

3:24:18is a seconded to approve the revised

3:24:22resolution with the word monthly added

3:24:25to paragraph two point two.

3:24:27Can we have a roll call please and Lyman.

3:24:30Yes ma'am.

3:24:31Could infidelity.

3:24:32Yes council member.

3:24:34Wilson.

3:24:34Yes.

3:24:35Council member to Kimura.

3:24:38Yes.

3:24:39Council member came to Yes.

3:24:41Motion carries.

3:24:43Great.

3:24:43So that concludes.

3:24:44Items 78 management and confidential employee

3:24:48resolution At this time it is twelve minutes after 10:00 what

3:24:54I'd like to do is ask for a motion to extend

3:24:59and I will ask the city manager do

3:25:03anything all the way to 11:00.

3:25:05Probably if you if you go to 11:00

3:25:09and we finish faster than we can.

3:25:12All right.

3:25:12We have an incentive to go to finish before 11:00.

3:25:16Jana that motion to extend the meeting to eleven eleven.

3:25:20Yeah.

3:25:21Can I get a second that Gabe's nodding his head.

3:25:24I'll take that as a second.

3:25:26So motion by Abel since seconded by Kito me and I'm in yes.

3:25:32May I predominantly as Ken and some member Wilson.

3:25:36Yes.

3:25:37Council member Pardue Okamoto yes.

3:25:40Council member King 2 Yes.

3:25:42Motion carries.

3:25:43Great thanks.

3:25:44I will now introduce Item 7 D. Fiscal Year 2020.

3:25:492020 1 budget priorities and strategies.

3:25:52Item we're going to do a study session to discuss actions

3:25:56and consider budget priorities and strategies

3:25:58for further cost reductions.

3:26:00And at this point I will turn it over look first.

3:26:05This is the opportunity for you to submit your public comments

3:26:08so please do so now.

3:26:10We are closing the comment period

3:26:15and so if you could please submit your comments.

3:26:17They'd be great And with that I will turn it over to Karen.

3:26:22Thank you Your Honor again.

3:26:23I'm Karen Pink City Manager.

3:26:25And very briefly.

3:26:26No pressure Nancy You have to ask you

3:26:29Have you can take care of this.

3:26:31But This is a study session to discuss as before you

3:26:36on the screen securing the long term financial health

3:26:38city as you know the city has been working with management

3:26:41partners originally to develop a strategic plan or an update

3:26:46to our current strategic plan as as the sands have shifted

3:26:50and now we have all of this public health crisis

3:26:54and the economic impacts whereas we have shifted that into more

3:26:58of a fiscal response plan which we will

3:27:00be beginning to discuss some of the framework

3:27:03about that tonight.

3:27:04And we will also continue just pundits

3:27:06make an announcement right now.

3:27:08We will put this out more broadly tomorrow.

3:27:12But the City Council this evening has confirmed decided

3:27:15that we would like to have a special meeting to discuss

3:27:21the results of what will come out of after the seat after

3:27:24tonight's present mission on June 9th which is

3:27:29Tuesday June 9th at 1:00 p.m..

3:27:32It will be a special meeting for the City Council

3:27:35to discuss further this budget and fiscal response

3:27:39for next year.

3:27:40So I just wanted to make that announcement tonight.

3:27:42We'll go further into that later on.

3:27:44But at this time I'd like to introduce Nancy Hetrick

3:27:47from management partners who is going

3:27:49to lead us through this conversation tonight.

3:27:52Thank you Nancy.

3:28:03If you're talking you're muted so Nancy you are not muted.

3:28:18But we cannot hear you and see if you can't get your audio

3:28:44working you can also use his cell phone to call

3:28:46in and use that for audio Karen Are

3:29:06you able to text Dale to your.

3:29:10Maybe he is calling in on her cell phone.

3:29:13I just said I just sent her the number.

3:29:16Thank you your yes Nancy.

3:30:07You need to mute the sound on your computers

3:30:10so that you don't hear the feedback.

3:30:13OK.

3:30:13The second yes.

3:30:15You are good.

3:30:16We can hear you.

3:30:17Oh thank God.

3:30:17Sorry about that puts you on speaker on my phone

3:30:19here so I can try to do it this way it will simply be back

3:30:24does this work OK.

3:30:27Yes you can be clear that we are doing so well too.

3:30:31And I apologize for my voice which seems to be losing.

3:30:35So let's just start to hear more.

3:30:37I just want to acknowledge that this is not an easy time

3:30:43and I respect any great deal that all this city is doing

3:30:48to mediate and mitigate that short term problems we're going

3:30:52to talk tonight about a framework and a plan

3:30:56for developing a long term plan for securing the long term

3:30:59financial health of the city as you might recall in April.

3:31:05My colleague and I Steve Toller were with you

3:31:08to initially intention to present the results

3:31:12of the street strategic plan we did share with you what we

3:31:17learned through all of our engagement activities

3:31:19priorities that emerged through that.

3:31:22But given that we had already shifted

3:31:25into a period of the covered pandemic

3:31:29we use that time to share with you although we had learned

3:31:33both about the city of 0 3 those financial condition pre copied

3:31:37and the early impacts we were imagining and seeing

3:31:41emerge across the state.

3:31:43And so we had presentation and at that same meetings was city

3:31:49presented the first set of two million dollars worth of cuts

3:31:53and so the city was already looking to shore up

3:31:57the short term challenges facing facing the budget that covered

3:32:02pandemic has not been any that is

3:32:04any favors across the across the state or across the country

3:32:10but taking action and being forthright

3:32:12is the approach to do.

3:32:14I was just look more over and come

3:32:16in that is that Steve Towler who you met in April

3:32:21had planned to accompany me this evening he has decades

3:32:25of financial public management experience

3:32:29and he is working closely with me

3:32:31along with my colleague regional vice president Andy Belknap

3:32:35to develop budget strategies for the city to read out

3:32:38and to do the deep dive analysis necessary to uncover

3:32:42what's going to make a difference in your budget

3:32:45Unfortunately he was unable to join me this evening

3:32:47due to a death in the family.

3:32:49I will do my best to be told this evening

3:32:52and take us through this presentation All right.

3:32:56Let's see if we can move this forward.

3:32:58So so let's see how we do I have.

3:33:00There we go.

3:33:01OK.

3:33:02So here's what we're going to walk through.

3:33:05First of all we want to just kind of pause

3:33:07and reflect on what is the problem we're trying to solve

3:33:11the short term problem is something that has been

3:33:14captured reported you heard earlier

3:33:16from your finance director on the cash

3:33:17flow analysis of what's known.

3:33:20There's plenty that is unknown and will remain unknown

3:33:23as we look into the future.

3:33:25We'll talk a little bit about the strategy approach

3:33:27for addressing and mitigating that.

3:33:30But the council's direction to adopt a budget that

3:33:33is whole in the black for the coming year

3:33:36with the understanding revisit and a revised

3:33:38once more is known later in the fall

3:33:42will give us some time to develop strategies

3:33:45that you can incorporate into your budget

3:33:48and to implement over time.

3:33:50So we talked about the problem then

3:33:52we're going to review a framework for evaluating

3:33:56budget strategies.

3:33:57We think that it's really important to identify

3:34:00some based criteria that you can apply in that analysis

3:34:04of the array of strategies everything

3:34:06is on the table of effort several times this evening

3:34:10and so using some objective criteria

3:34:13to help evaluate what the best choices for the council

3:34:17and the community will be.

3:34:19We're going to walk through that then I'll

3:34:21give a few examples of budget strategies

3:34:24that are and have been considered

3:34:26in other cities historically coming Great Recession

3:34:30and currently as many cities are facing deep cuts

3:34:34deep losses in revenue resulting from pokies.

3:34:37And then we'll wrap up just with next OK.

3:34:41So from from the strategic plan to financial plan

3:34:44just kind of where we've been.

3:34:46Recap I think it's helpful we did a lot of outreach

3:34:50and engagement at the very first part of this year

3:34:52actually began by meeting with council members and department

3:34:55heads at the end 2019 to understand

3:35:00what are the top priorities facing the city.

3:35:02This was part of our strategic planning effort

3:35:04to develop that plan even then it was quite clear from all

3:35:08of the engagement activities that we participated in

3:35:12that there was a recognition that procuring

3:35:15the financial help the long term sustainability of the city

3:35:18had to be the top priority in this current year.

3:35:21This is all pre and this was in light of the lack of reserves

3:35:25and the need to rebuild those in case of emergency

3:35:28and also the state auditor's findings which pointed

3:35:32to those reserves as a big problem

3:35:35And so through the meeting on that we had in early April

3:35:40we had recommend this is a top goal and we should

3:35:44we shifted and we spent a lot of time talking

3:35:46about what that means and what that looks

3:35:48like to the city about burrito.

3:35:50So that was in January to March timeframe.

3:35:53Now come to March April May and it has really taken hold.

3:35:58Revenues have plummeted.

3:35:59This is not unique to El Cerrito by any stretch

3:36:02of the imagination however the lack

3:36:04of reserves to counterbalance that loss of revenue

3:36:08makes it particularly challenging and painful

3:36:11for the City of Toronto.

3:36:13So as the budget gap expands additional reductions

3:36:16have been planned.

3:36:17So I mentioned the reductions that

3:36:20were proposed or introduced rather

3:36:23in early April in the amounts of approximately 2

3:36:26million dollars.

3:36:26Well subsequent to that with new information

3:36:29and ongoing monitoring you've heard this evening

3:36:33additional recommended changes to your expenditures.

3:36:37And this is a reflection of what is known so shifting now

3:36:42from the strategic plan but building on all

3:36:44that we learned through engagement activities

3:36:47Management Partners is now prepared to help

3:36:49create a fiscal response plan.

3:36:52So we are going to abandon or let go of the priorities

3:36:55the goals that we heard during the strategic planning efforts.

3:36:59But we want to help use them to prioritize

3:37:03the near-term and the longer term budget priorities

3:37:06for the city.

3:37:08That's kind of the historic where we are.

3:37:11So what problem are we trying to solve.

3:37:12So we said of a fair amount of time what you have tonight.

3:37:16But previous meetings as well discussing the short term

3:37:20problems and so understanding it and mitigating

3:37:24that is essential to have a budget in the black

3:37:28and you heard an earlier presentation

3:37:30from your financial advisors about the importance of having

3:37:33a budget that is solid and that mediations and the changes that

3:37:37are hard but that are have been approved

3:37:41are going to have that effect.

3:37:43They are short term and they are also temporary in nature

3:37:47to really correct the structural imbalance of the the city's

3:37:53budget and rebuild reserves which is essential really

3:37:57requires a long term strategy and plan

3:37:59and that's what our work will be focused So let me just kind

3:38:03of a quick overview on the short term strategies

3:38:06that will address the short term revenue loss.

3:38:10Cash King as Steve Paul would say I'm

3:38:12playing on my Steve Toller hat.

3:38:14Cash is king and so addressing the short term

3:38:17or implementing a short term budget strategy helps to remain

3:38:21solvent as the city moves to the new budget

3:38:25and getting the general fund back in black.

3:38:28Deferring a decision and delaying costs

3:38:31as you were talking about earlier all

3:38:32fits within this sphere So how does that differ then

3:38:36from a long term budget strategy long term strategies

3:38:40are intended and will.

3:38:43Earlier we had a conversation I had a conversation with a peer

3:38:47talking about the problems the financial problems

3:38:51and at the end of the day it's hard it's painful

3:38:54but it's arithmetic.

3:38:56And so we can get through this and we're here

3:38:57to support that as we move forward

3:39:00and make sure the city is solid billing

3:39:02forward through this process.

3:39:05So building reserves right sizing services and that's

3:39:09not going to be easy or fun but understanding

3:39:12What are your real revenues and what can you afford as you

3:39:15build back your reserves.

3:39:18Unfortunately this includes a layer of covered on top making

3:39:21it all the more challenging.

3:39:24I love you I love.

3:39:25We're going to help you with this.

3:39:27And so what we're going to proposed

3:39:28is introducing the concept of priority

3:39:31based budgeting to help inform this conversation.

3:39:34It's really a combination of what are your priorities

3:39:37that you want to fund.

3:39:38But then evaluating within the financial context around sort

3:39:42of the critical budget elements of the programs

3:39:45that you offer All right.

3:39:50So you might recall seeing the slide if you can fast forward

3:39:52in time about six weeks ago when we were before you and Steve

3:39:57introduced this idea of fiscal sustainability

3:40:00planning this was the top strategy within Our first goal

3:40:03the strategic plan that we then formally adopt.

3:40:07Yet here we are.

3:40:09And so financial sustainability plan is really

3:40:13the comprehensive set of choices and actions

3:40:16that you take really that permit the city to move forward

3:40:21without threat of insolvency or default

3:40:23on promised expenditures and liabilities that includes

3:40:27making payroll and delivering the services to your community

3:40:31a good fiscal sustainability plan is custom to the community

3:40:36to the city of Toronto here and reflects your priorities

3:40:39and you'll see how we bring that and incorporate that.

3:40:42It also requires really thorough and in-depth analysis

3:40:46to understand what is the real cost savings.

3:40:49Sometimes there are our hidden assets

3:40:52that if you just look the straight cost

3:40:55you're not going to see that.

3:40:56So doing that analysis done to show what's

3:40:58the real fiscal impact of saving various choices

3:41:02and also looking at the feasibility you the feasibility

3:41:04and the timing what can be done easily

3:41:07what's going to be more complicated

3:41:08make more maybe take more time in order

3:41:11to be able to plan accordingly.

3:41:13So in the graphic in the lower right hand corner

3:41:16you'll see we have what we kind of

3:41:18think of in our construct for different categories

3:41:20of strategies.

3:41:22The first three on the left are really

3:41:25about trying to maintain service level

3:41:27but using perhaps the different methods of delivery.

3:41:30So using expenditure control control the cost shift.

3:41:34So when you are for example asking some employees to pay

3:41:40a portion of their their cost or their retirement cost

3:41:43that's a cost shift to the employee from the organization

3:41:47there are a variety of different examples within that service

3:41:50delivery alternative.

3:41:51This is where we start to be creative you know are there

3:41:53other providers in the community or other neighboring agencies

3:41:56that can help.

3:41:57So you can partner with to ensure that you can still

3:42:01provide the services to the community

3:42:03maybe just not at the full expense you're currently